a bottiglia (Liquor) drink served and charged for by the full bottle. Organizer owns any bottle on which the seal has been broken.
a consumazione; a bicchiere (Liquor) drink served and charged for by the number of drinks served.
a persona A fixed price covering all consumption within a given time frame; sometimes includes snacks or hors d’oeuvres.
abbigliamento informale Sport shirt (possibly with jacket) for men; resort wear for women.
abito da città Business or lounge suits and short day dresses; can include informal forms of national dress.
accessibile ai portatori di handicap Free of obstacles hindering the movement of disabled persons to all public areas within a building.
accesso a internet A connection to Internet through a local access provider. It can be an analogue, a digital or an Ethernet network access.
accompagnamento musicale Music accompanying the arrival or departure of guests.
accompagnatore Individual at the meeting site but not necessarily involved with the meeting sessions. Generally spouse or other family member or relation of the delegate attending a meeting for the social content of the meeting programme.
accreditamento Official authorization to cover an event. The process of granting such authorization.
addetto alle relazioni pubbliche Title given to the person in charge of and co-ordinating the promotional activities of an event.
addetto stampa Title given to the person handling all press and media-related activities excluding advertising.
addobbo That which adorns, an ornament.
affiliazione Union of a society, firm, or political party with another, but without loss of identity.
agenzia di stampa Agency that collects and distributes information to the news media.
agenzia di viaggi Person or firm qualified to arrange for hotel rooms, transportation, cruises, tours, and other travel elements.
aggiornamento della seduta Suspension of the meeting either indefinitely or until a later date.
Aggiornare to postpone proceedings
al pezzo Food purchased by the piece, usually for a reception. Prices may be quoted individually, by the dozen, or for 50 or 100 pieces.
albergo principale Where several hotels are used for one event, the hotel where the main administrative and hospitality functions are located.
Algoritmo An algorithm is a set of formulas developed for a computer to perform a certain function. This is important in the social sphere as the algorithms sites like Facebook and Google use are critical for developing content-sharing strategies.
alla carta Menu with price stated for each item offered, as opposed to a fixed price for an entire meal.
allacciamento telefonico; collegamento telefonico Socket into which a telephone can be plugged for external communication.
allaccio d’acqua; fornitura d’acqua; approvvigionamento d’acqua Temporary supply of water to a stand.
allaccio elettrico; fornitura di corrente elettrica Temporary supply of electricity to a stand to which electrical goods can be connected.
Alleanza joining in pursuit of common interest
allestimento Process of setting up exhibit booth and materials according to instructions and drawings.
allestimento a banchi di scuola; allestimento a classe Tables lined up in a row, one behind the other on each side of centre aisle with chairs facing head table.
allestimento a classe con tavoli perpendicolari alla presidenza Variant of schoolroom setup in which tables are perpendicular to the head table, and chairs are placed on both sides of the tables.
allestimento a tavolo unico Table set up in rectangle or oval shape with chairs on both sides and at both ends.
allestimento con tavolo quadrato vuoto al centro Tables set up in a square (or rectangle) with chairs placed around perimeter. Centre inside tables is hollow.
allestimento della sala; sistemazione della sala Layout of tables, chairs, other furniture, and equipment for functions.
allestimento dello stand Items which can be supplied on hire to stands, e.g. lighting, shelves, carpet, etc.
allestitore Company which fabricates displays.
allocuzione A formal and dignified public discourse.
allocuzione di apertura; discorso di benvenuto Formal speech given at the commencement of a meeting to welcome participants; usually given by an eminent person.
allocuzione; discorso Usually formal discourse delivered before an audience.
alta stagione Busy times of year during which hotels normally charge higher rates.
altezza del soffitto Height of the ceiling of the exhibition hall.
alzata Platform dimensions of width, length and height vary by facility used to create a stage.
Ambasciata national representation in another country
americana Lights attached along a track mounted on a ceiling or wall permitting flexible spotlighting and other effects.
Amici No, not your pals you play poker with on the weekends. We’re talking Facebook friends. These are individuals you consider to be friendly enough with you to see your Facebook profile and engage with you.
amministratore delegato/direttore generale Principal executive officer of a company.
amministrazione; gestione Organization and management.
amplificatore Device enabling sound to be intensified.
amplificazione della voce Technique whereby, with the help of a microphone and an amplifier, the volume of the human voice is amplified.
andarsene senza pagare il conto dell’albergo Departing guest who fails to pay for accommodation.
Anfiteatro a circular building with seats rising in tiers around a central open space
animazione di diapositive Slide technique which creates an illusion of movement when used in rapid sequence.
Annali a narrative of events, year by year
annuncio Leaflet or brochure with essentials on forthcoming event.
annuncio preliminare; primo annuncio; prima comunicazione Initial notification of the event, generally outlining the basic framework of a meeting; a widely circulated document, sometimes called a flyer.
APP – Mobile A mobile application that can be donwloaded and used directly from the users personal mobile device or it can be a web-based application that can be accessed via a smartphone that is specifically formated for smartphones
appartamento Combination of interconnecting rooms generally containing a sitting room and double/twin bedroom(s), as well as a bathroom.
aria condizionata System that controls the temperature and humidity of the air in a room.
arrivo anticipato Guests arrival before confirmed reservation date and/or time.
arrivo notturno garantito Guest room that is guaranteed by credit card or advance payment if arrival is later than a specified time, usually 6.00 p.m.
arrivo senza prenotazione Guest requesting accommodation or service without a prior notice.
assegnazione degli stand Process of assigning space to exhibiting companies.
assegno bancario; assegno circolare Payment format issued by a bank.
assemblea generale General and formal meeting of an association, club, organization or company attended by a specified proportion at least of its members for the purpose of deciding legislative direction, policy matters, the election of internal committees and approval of balance sheets, budgets and the like. An assembly generally observes certain fixed rules of procedure. Frequency: usually held at a set time and place on a regular basis, most General Assemblies are held on an annual basis and refer as AGM.
assemblea plenaria Assembly composed of all the members; fully constituted; fully attended.
assicurazione antincendio This insurance usually covers loss or damage attributable to fire, smoke, explosion, or forces of nature. It can also cover water damage.
assicurazione infortuni Insurance against accidents that occur in the course of travel to or from a meeting.
assicurazione per íl transporto e l’esposizione This insurance usually covers loss or damage caused deliberately or accidentally by third parties during loading, unloading, transhipment, transport and exhibition.
assistenti congressuali Those persons who work in the congress’ auxiliary services and have been identified by the organizer and the contracted firm (if any) whose names are clearly stated in a previously prepared register.
Astenersi to decline to use ones vote
atrio; foyer; hall Public area in hotel or hall for assembly or registration.
atti Published volume containing papers presented at a meeting. May or may not include details of discussion.
atti preliminari Printed volume of meeting papers available prior to or at an event.
attività di animazione Activity to liven up the audience prior to show time.
attività post-congressuali Any event which is arranged for the period immediately following the conference proper.
attività ricreative Activities performed for the enjoyment of others.
Audience Response System Is a type of interaction associated with the use of audience response systems, to create interactivity between a presenter and his/her audience. Systems for co-located audiences combine wireless hardware with presentation software, and systems for remote audiences may use telephones or web polls for audiences watching through television or the Internet.
audioconferenza; conferenza telefonica Conference bringing together three or more people in two or more locations using voice-only telecommunications. The term teleconference is sometimes used as a synonym for audioconference although it has a wider meaning.
audiovisivo Using both sight and sound eg combining radio and television techniques.
Auricolari per la traduzione A device that allows the audience to listen to the speaker in simultaneous interpreted languages
auricolari; cuffia Device that converts electrical energy into sound waves and is worn over or inserted into the ear.
autonoleggio Facility to hire a car.
autore (di una relazione o altro) One who presents a paper, either verbally or in a visual form (e.g. poster).
autorizzazione agli impegni di spesa; autorizzazione d’impegno Signed authority to proceed with an item of expenditure.
autorizzazione di pagamento Signed authority to proceed with the payment of an invoice or refund.
avalio; approvazione To give approval or agreement to a certain subject matter or event.
Avvocato one who speaks in favour of another
Azienda Autonoma di Soggiorno Organization which exists to promote a town or country to groups or individuals as a tourist destination.
bacheca; pannello informazioni Board displaying one or more notices or warnings.
badge d’accreditamento Identifying tag used for official authorization.
banchetto Normally a formally seated dinner in the evening with sometimes speeches given in the presence of or by a VIP (Very Important Person).
banco d’accoglienza Area at which delegates, guests or visitors are received on arriving at a venue.
banco di registrazione Area at a meeting to which delegates and others report for registration on arrival.
banco informazioni Stand at which an official gives information.
bancone Wooden or metal board fixed horizontally either on legs or on a wall. Usually with display material and possibility of making purchases.
bar a pagamento Private room bar setup where guests pay for drinks individually.
bassa stagione Time of year at which hotel occupancy is lowest and bargain rates are usually offered.
bassa stagione That time of year when travel and hotel rates are at their lowest.
Beneficiario a receiver of benefits
biglietto aperto Ticket valid for transportation, indicating no minuted or specific travel details.
biglietto di ingresso Ticket to be used for admission to an event.
bilancio di previsione a fasi programmate Document showing estimated dates when items of anticipated income and expenditure fall due and what sums of money will be due on those dates.
bilancio finale; bilancio di chiusura Statement of income and expenditure following the end of an event.
bilancio preventivo; bilancio di previsione; budget Estimated total income and expenditure divided into subject categories and arranged by principal heads of income and expenditure.
bollettino d’informazione Update information sheet, generally used for promotional purposes.
borsa mercato; fiera campionaria Exhibition of products and services that is not open to the general public.
bozza di stampa; cianografica Final copy for approval before printing.
bozzetto Artist’s or designer’s indication of how a printed piece should look.
Braccio,dente (di una tavola allestita a pettine) small branch, generally used in congress terms to depict a formal dinner table layout whereby rows of tables are set at rightangles to a long top table, each row representing a sprig
brochure dell’esposizione Pamphlet containing information for potential exhibitors and other interested parties on the conditions, technical points, cost of exhibition space and floor plan of the exhibition.
Building Projection A production method that projects an image directly onto a building and can give the illusion of bringing the building to life
buono A negotiable ticket or voucher; a pass or ticket.
buono; voucher Ticket which travellers exchange for prepaid services such as accommodation, meals and tours.
Cabaret entertainment provided at which guests are at a table;
Cabina di traduzione interpretation booths/cabin for the interpreters for multi-language events
cabina interpreti Soundproof cabin in which the interpreter works.
cabina regia audio Area from which technician operates sound system in a room.
Caffetteria restaurant at which customers fetch the food and drink
camera a due letti Room containing two single beds.
camera a due letti di una piazza e mezzo Room with two double-size beds suitable for two or four persons.
camera con terrazza sul giardino o sull’acqua Room with a patio or balcony overlooking a garden or water.
camera doppia ad uso singolo; doppia uso singolo Twin/double room occupied by one person, paid for at a negotiated rate.
camera doppia; camera matrimoniale Room containing one bed for two persons.
camera matrimoniale; camera con letto queen size Room with one queen-size bed suitable for one or two person(s).
camera singola; camera a un letto Room containing one bed for one person.
camere comunicanti Two or more rooms with private connecting doors permitting access between them.
camere contigue Rooms with common walls which do not have connecting doors.
camere gratuite Complimentary rooms which a facility provides without charge based on the number of rooms picked up and occupied by a group.
campagna pubblicitaria Media campaign, normally consisting of a series of publicity and advertising activities, aimed at ensuring optimal attendance by focussing attention on an event.
campagna pubblicitaria multimedia Advertising to the public in journals, newspapers or magazines or on radio, television or film.
canale A special line reserved to a specific usage (language, speech on walkie talkies, etc).
candidatura Submission of a name (person, organization or company), for election or appointment to a specific role or function.
canone d’affitto The price paid by the organizer to the owner of the meeting facilities.
canone d’affitto Total cost of hiring an exhibition space, whether or not it includes ancillary services (security, connection to water, electricity supply, etc.).
capacità portante Maximum amount of weight per unit of area which a floor can support.
capienza Maximum number of people allowed in any given area, or maximum number of people that a setup can accommodate in a function room.
capitolato d’oneri; capitolato Complete description of requirements.
Capitoli divisions of a book or a membership association
carica permanente Appointment on a permanent basis within a group, organization or body.
caricatore circolare Circular holder used for projecting 35mm slides.
carrello a forca per sollevamento carichi; elevatore a forca Vehicle with a power-operated pronged platform for lifting and carrying loads.
cartella contenente documentazione Generally a comprehensive collection of meeting documentation within its container.
cartella stampa 62press release; press communiqué
cartella; cartellina; portadocumenti Container for meeting documentation.
Cartellone pubblicitario a large outdoor board for advertising
cartellone riepilogativo; tabellone dell’ordine del giorno Board or video screen listing the days events.
cassetta Plastic box containing a video- or sound recording tape.
catalogo dell’esposizione Complete alphabetical list of exhibitors, their products and, often, their headquarters and sales points; usually incorporates a floor plan and advertising.
cavalierino nominativo; segnaposto A name card which identifies you.
cavalierino; segnaposto Card, placed on the table, inscribed with the name of the person designated to sit at that place.
cavalletto; supporto Three or four-legged stand with a rack used to hold a blackboard, corkboard, magnetic board, sign, chart, etc.
cena Evening meal for a group; not usually ceremonial.
cena di gala; pranzo di gala Outstanding social event of the conference, usually in the evening with entertainment or speeches during or after a formal meal. Usually formal dress requested.
cena sociale Non-working evening function at which a meal is served.
cena ufficiale Evening meal forming part of the official programme.
centro congressi; palazzo dei congressi Premises built specifically for holding meetings and exhibitions.
centro di pronto soccorso Place where emergency care is provided.
centro messaggi A place where mail and messages are received, kept or transmitted.
centro servizi Area in hotel or meeting venue offering various office facilities.
centro telecomunicazioni Area in meeting venue for telephone, fax, telex or teleconferencing facilities.
cerimonia di apertura; cerimonia inaugurale The formal opening of a meeting.
cerimonia di chiusura Formal closing of a meeting.
cineproiettore Equipment for projecting cine film.
circuito chiuso Closed electric circuit.
classifiche alberghiere The classification of a hotel in terms of its amenities, facilities, level of service and cost. Qualifications and terms may vary by country.
clausola addizionale An additional clause in a contract stipulating special requirements, coverage or conditions.
clausola di annullamento Provision in a contract stating the terms on which the contract may be cancelled.
clausola di esonero Clause in contract ensuring that a group or company will not be responsible in the event of a claim.
clausola di forza maggiore Contract clause which limits liability should a performance be prevented due to disruptive circumstances beyond control. Usually inclement weather does not apply.
clausola di garanzia di eventuali responsabilità Clause in a contract whereby a party explicitly refuses to accept responsibility for something.
coadiutore A group enabler (a person who maintains awareness of the group’s relationships, process, time and space without being a contributor to the group’s work).
cocktail di benvenuto Drink served as an introductory gesture of welcome.
cocktail rinforzato Stand-up social function with beverage and sufficient food to replace a main meal.
Codice QR A QR code (abbreviated from Quick Response code) is a type of matrix barcode (or two-dimensional code) The system has fast readability and large storage capacity. The code consists of black modules arranged in a square pattern on a white background.
coespositore Distributor or agent of main exhibitor sharing the same stand or booth.
cognome Name by which all immediate family members are known. Women usually (but not always) adopt their husband’s family name upon marriage.
colazione di lavoro Light meal for small discussion groups, without a break from working sessions.
colazione; pranzo Midday meal; sometimes with speeches or presentations during meetings of professional associations.
collegamento A close collaboration for smooth coordination.
colloquio Informal meeting for the purpose of discussion; usually of an academic or research nature and aimed at ascertaining areas of mutual interest through exchanges of ideas. Frequency: as and when appropriate, but with little regularity.
comitato A group of people appointed for a specific purpose.
comitato (organizzatore) locale A group of people, geographically local to the venue, who carry out the strategics and policies established for the organization of an event.
comitato consultivo Usually an honorary body which does not meet frequently (if at all) and can be called upon for advice as necessary.
comitato di controllo dell’accreditamento Committee who supervises all the matters relevant to the official authorization to cover an event.
comitato di coordinamento Committee in charge of co-ordinating the organization of the event.
comitato di gestione Committee to carry out policy and strategy for the organization of an event.
comitato direttivo Group which decides on the order of the procedures.
comitato d’onore Committee of individuals eminent in the related field whose names are lent to an event by way of endorsement.
comitato esecutivo Group of people who carry out the strategies and policies to be implemented
comitato locale Board for a geographical area of a society or federation, often synonymous for host committee.
comitato organizzatore Group of people who decide or carry out the strategies and policies established for the organization of an event
comitato organizzatore locale Group of people from the host country, city or region of an event.
comitato per la selezione delle relazioni Committee which assesses submitted papers to decide which are suitable for presentation and allocates them to appropriate sessions.
comitato scientifico Group of people meeting specifically to discuss, supervise and co-ordinate the scientific content of the programme, and who, where appropriate, would select papers from submitted abstracts.
comitato supervisore; comitato di controllo A committee of inspection, control.
Commento A comment is a response that is often provided as an answer or reaction to a blog post or message on a social network. Comments are a primary form of two-way communication on the social web.
commissione ad hoc Committee formed on a temporary basis to discuss a specific item.
commissione finanziaria; commissione delle finanze Group of people who meet with responsibility for budgeting, cashflow, accounting and controlling finance and whose chairman is generally the treasurer of the event.
commissione per la verifica dei poteri Committee formed to verify that individuals have the necessary qualifications to attend a meeting or become a member of an association.
commissione permanente Committee of a permanent nature, defined by organizational by-laws, which meets for a specific purpose.
compagnia di bandiera Airline designated by a country to serve international routes (Convention Liaison Council).
Competizione, gara competition
computer portatile Computer capable of being carried about readily from place to place and used away from the owner’s home base. In order of increasing size the main subcategories are: handheld/pocket, notebook, laptop.
comunicato stampa; informazione alla stampa Prepared statement released to the news medía.
con il patrocinio di; sotto il patrocinio di Phrase used to indicate endorsement of an event by an eminent individual or body.
conferenza Discourse given before an audience, especially for educational purposes.
conferenza governativa Technical or political meetings between governments with the aim of discussing national or international topics.
conferenza stampa Meeting held to communicate information to media representatives.
conferma della prenotazione Oral or written agreement by a facility to accept a request for accommodation; to be binding the agreement must state the intent of the parties, the particular date, the rate, type of accommodations, and the number to be accommodated; oral agreement may require guest credit card number.
conferma di iscrizione Official acknowledgement of receipt of registration and fees.
conferma d’ordine Written authority for a supplier to proceed or for an exhibitor: acceptance of order.
congressi internazionali 1. International/intercontinental: a meeting of an organization with multi-national membership that is available to meet on more than one continent. 2. International/Continental: a meeting of an organization with multi-national membership that is available to meet on only one continent.
congressi multinazionali International meeting with a minimum of 100 participants from at least four countries.
congressi nazionali/tenuti all’estero Membership or meeting participation available to organizations or individual from one nation, but able to meet in another nation.
congressi nazionali; riunioni (congressi) locali 1. Domestic/national: a meeting of an organization with membership from a single nation available to meet in only that nation. 2. Domestic/Regional: a meeting of an organization with membership from a single nation available to meet in only a given region of that nation. 3. Domestic/sub-regional: a meeting of an organization with membership from a single nation available to meet in only a given sub-region of that nation.
congressi organizzati dal governo Groups whose constituencies are made up of civil servants, elected officials and service providers to Government entities.
congresso 1. General and formal meeting of a legislative body, social or economic group in order to provide information on a particular situation and in order to deliberate and, consequently, establish consent on policies among the participants. Usually of limited duration with set objectives, but no determined frequency.
congresso Regular corning together on a representational basis of several hundreds – or even thousands – of individuals belonging to a single professional, cultural, religious or other group. A congress is often convened to discuss a particular subject. Contributions to the presentation and discussion of the subject matter come only from members of the organizing body. Frequency: usually established in advance and can be either multiannual or annual. Most international or world congresses are of the former type while national congresses are more frequently held annually. A congress will often last several days and have several simultaneous sessions.
congresso mondiale Membership or meeting participation available to organizations or individuals from all nations that meet worldwide. The term most commonly applied to this definition is International.
congresso nazionale Meeting participation available to organizations or individuals from one nation, meeting in that nation.
congresso organizzato all’estero; congresso offshore Meeting event not taking place in the country of the originating body.
consiglio d’amministrazione Group of members responsible for establishing and enforcing the rules and regulations of a society or association.
Consiglio di Amministratori Fiduciari An official body (cf board) which manages the affairs and administers the funds of an institution or organization.
consiglio direttivo Body appointed by the Governing Board or General Assembly to manage the affairs of a society, association, etc., on a day-to-day basis.
consulente Expert who provides advice and assistance to a client on specific assignments. For very large projects, a consulting firm may be retained rather than an individual.
Consulente one who provides specialist advice
consulente; consigliere Person appointed to give specialist or expert information on a particular event, or generally.
Contatti The LinkedIn equivalent of a Facebook ‘friend’ is a ‘connection.’ Because LinkedIn is a social networking site, the people you are connecting with are not necessarily people you are friends with, but rather you met in brief, heard speak, or know through another connection.
contingente Number of rooms reserved for one group.
conto non saldato Outstanding invoice not yet paid.
contratto Legal agreement between two or more parties.
contratto d’affitto Contract stating terms and conditions for rental of exhibition venue or for individual stand/booth within a venue.
controllo dei costi Process of maintaining levels of expenditure within the budget.
convegno/conferenza a sessioni parallele Conference with parallel programme session when participants have the choice to follow one or the other road or to jump from one track to the other during the duration of the meeting.
convegno; conferenza Participatory meeting designed for discussion, fact-finding, problem solving and consultation. As compared with a congress, a conference is normally smaller in scale and more select in character – features which tend to facilitate the exchange of information. The term "conference" carries no special connotation as to frequency. Though not inherently limited in time, conferences are usually of limited duration with specific objectives.
conversazione multipla Telephone conversation involving a number of subscribers simultaneously.
convertibilità A currency is usually described as convertible if the holder can exchange it freely for another currency.
coordinatore del dibattito Person who introduces topic of discussion and controls the discussion in the group.
coperti Actual number of meals served at a food function.
copia; duplicato Film or tape which has been printed from the original copy.
copresidente One of two or more persons appointed as chairman/president on an equal footing.
Core PCO, organizzatore permanente (fisso) PCO that is contracted to move with the meeting for whom they are engaged
corso d’aggiornamento per laureati A complete and methodical treatment of the specialist areas to be updated for post-graduate students. The duration of such a course varies and a certificate of participation is usually awarded upon completion.
costo al metro quadro Basic charge for a square metre of exhibition space.
costo imprevisto Unbudgeted expense.
costo spazio espositivo Cost per square metre/foot for exhibition space.
crawl; testo scorrente Text moving horizontally across the bottom of a video screen.
credito An item entered on creditor side of an account (oppos. of "debit"). To add one sum to another.
Criteri a principal or standard by which something is judged
Crowdsourcing process of obtaining needed services, ideas, or content by soliciting contributions from a large group of people, especially an online community, rather than from employees or suppliers.
cucitura Binding process by which folded sections of book or magazine are laced on top of one another and stiched together from top to bottom.
cuffia-microfono Headphone with a built-in microphone.
Cultura the development of individual national heritage eg music, science, art etc
data della riunione The time of the year when the meeting takes place.
data di scadenza perle iscrizioni Date by which all those intending to apply to attend an event, submit a paper or request any form of subsidy or grant, must submit their application.
data scadenza smontaggio Day and hour ( deadline) by which stands must be dismantled and exhibition area empty.
debito An item entered on debtor side of an account (oppos. of "credit"). To take one sum away from another.
Debito money or goods owing
decisione-quadro Preliminary decision setting out a framework within which detailed provisions may be established by means of later individual decisions.
declassare To move to a lesser accommodation or class of service – to change to an inferior standard.
delegato Voting representative at a meeting.
delegazione Representatives of a particular country or organization at a meeting.
deposito Partial payment to secure product or service
destinazione A city, area or country which can be marketed to groups or individuals as a place to visit or hold a meeting.
determinazione dei costi; valutazione dei costi Process of obtaining the true price of an item of expenditure.
deviazione Departure of individual passenger from established group itinerary.
Di (in) tutta la città throughout the city
di settore Relating to groups whose members work in common fields.
diapositiva Photographic transparency on a small plate or film arranged for projection.
Diario di Bordo Timeline is the new Facebook format for personal profiles. It is essentially a digital scrapbook of a user’s life, displaying their profile in an actual timeline format so they can see at exactly what point in time something a story occurred.
dibattito Presentation given by two or more experts in a certain field who must sustain their points of view.
dibattito fra esperti Discussion with a moderator and two or more participants on a certain subject.
dimostrazione pratica Special sitting for the demonstration of particular practical methods.
Direttore (d’orchestra) director of an orchestra
direttore finanziario Executive responsible for financial affairs of an organization.
direttore generale The principal officer responsible for overall administration of an organization.
direttore responsabile della gestione Executive responsible for day-to-day operations of an organization.
direttore tecnico Person who calls cues from the control room.
direttore vendite Individual at a meeting facility responsible for overall direction of sales staff.
diritto di tappo; droit de bouchon The charge placed on wine, beer and liquor brought into a facility but purchased elsewhere. The charge sometimes includes glassware, ice and mixers.
discorso di chiusura Speech given to close a meeting. This may often include the result(s) of the meeting (recommendations).
discorso su argomenti specifici; relazione invitata Speech submitted on a specific topic at the request of a committee.
disposizione dei posti a sedere a forma di V; disposizione dei posti a sedere a spina di pesce Rows of chairs separated by a centre aisle slanted in a V shape facing head table or speaker.
dissolvenza incrociata Gradual changing of one picture or sound or colour to another.
dissolvenza per oscuramento; oscuramento graduale Situation where room lights are turned off or video screen becomes black.
distanza fra le poltrone Distance between rows of seats on an aircraft.
distintivo portanome; badge Identifying card worn by attendees to a meeting.
distribuzione dei posti a sedere Plan or other document showing where individuals should be seated for an event. Particularly applies to a banquet or on a platform at a meeting.
distribuzione di documentazione; diffusione di documenti Handing out or mailing of documents.
Diversificazione alternative direction in business from your core activity
divisorio; pannello divisorio; tramezzo Movable interior wall.
donazione; dono Sum of money or items of value received as gifts.
doppia prenotazione Reserving space for two groups (or persons) for the same dates when only one group (or person) can be accommodated.
durata della riunione The number of days from the opening session to the closing session. Additional days for optional excursions are not included.
durata dell’allestimento Period necessary for the preparation of the conference and exhibition venue before the arrival of the delegates and exhibitors.
elenco espositori; lista espositori List of exhibiting firms, usually with locations.
Entrare illegalmente in un computer, violare by way of breaking into someone else’s computer programme
entrate Money received.
Entrate income
EP – solo pernottamento Room rate with no meals included.
E-poster, poster elettronico electronic poster
E-publication, pubblicazione elettronica electonic publishing
equipe di interpreti A group of people responsible for interpreting simultaneously, usually utilising equipment.
escursione; gita Organized outing to a specific place of interest.
esecutivo Materials ready for photographic reproduction.
espositore Company or individual participating in the exhibition with a stand or booth.
esposizione di poster Area with display of posters.
esposizione su tavoli Small exhibit on tables; often used in combination with posters.
esposizione; mostra Event at which products and services are displayed.
Essere autonomo a function or activity that is not supported by any other function or activity
estratto; ristampa a parte Separately issued reprint of a part of a publication or document.
Etnico belonging to a different race from your own
eventi; happenings All non-intellectual oriented meetings.
Evento Ibrido An event with both live and virtual attendees
evento organizzato con la technica dello Spazio Aperto A meeting organized through Open Space Technology.
evento; manifestazione That which happens, an occurrence.
Eventualità planning for an uncertain event
Expo Large trade exhibition
extra Expenses other than room and tax, billed to a guest’s account.
Faculty, corpo docente Group of those qualified to teach
familiarization trip; tour informativo Hosted trip to assess facilities, locations or services.
faretti; proiettori orientabili Adjustable lamps with direct or high intensity light.
fascicolo di convocazione The proposal submitted by a destination or a property inviting a group to meet in their venue.
fattura A demand for money detailing goods, with prices, sold or consigned to a purchaser.
fatturazione diretta Accounts receivable mailed to individuals or firms with established credit.
fatturazione Tempo e Materiali Method of charging for services on a cost-plus basis.
festa a tema A special reception or banquet designed around a central motif.
fiera; mostra; salone Exhibition of products or services in a specific area of activity held with the objective of promoting business.
firma autorizzata Signature of person(s) with authority to sign cheques and contracts on behalf of the organization.
fogli di richiesta informazioni Cards collected from attendees, requesting information about exhibitors.
foglio contabile Form on which all charge transactions incurred by a registered guest are recorded.
Fondale background staging
forma di pagamento Method of settling a bill/account.
formazione (corso di …) Meetings comprised of people employed or working within the education industry.
formulario; scheda Printed or typed document with blank spaces for insertion of specific required or requested information.
fornitore esclusivo Contractor appointed by show or building management as the sole agent to provide services.
fornitore ufficiale; appaltatore ufficiale Company which provides services to exhibition management and exhibitors.
foro Meeting or part of a meeting set aside for an open discussion by recognized participants on subjects of mutual interest.
foro di discussione A discussion within a forum (cf forum).
fotocopiatrice Machine for photocopying documents.
freccia luminosa Electric rod which casts an illuminated spot on the wall, blackboard, screen, etc. to draw attention to a particular feature.
frequenza della riunione The periodicity with which the same kind of meeting takes place.
garanzia The number of servicings to be paid for, whether or not they are actually consumed; usually required 48 hours prior to the event.
garanzia bancaria Guarantee on the part of a bank that it will pay in the event of default, so that no enquiries regarding the solvency of the person or body in question are needed.
giornata di studio Day devoted to the study of a particular subject or subjects.
giornata per i professionisti Day of an exhibition restricted to attendance by professional or trade visitors.
giro turistico; visita della città Outing to landmarks. Note that a "city tour" will necessarily be confined to a given city, whereas a "sightseeing tour" may range more widely.
gite prima e dopo il congresso Organized outings taking place before (pre-) or after (post-) the working conference for both accompanying persons and delegates.
gobbo-auto cue A speaker’s prompt
gratuito Offered at no cost.
gruppo A number of persons associated in some joint action; a definite number of persons working together.
gruppo d’esperti Group of specialists in a particular field.
gruppo d’esperti A group of expert advisors assembled especially to answer questions of immediate or current interest.
gruppo di discussione Group of participants debating separately within some types of meeting. Similar to a working group but with no expectation of reports or papers.
gruppo di lavoro Group with a specific task at which the participants discuss a particular subject, analysing it from all possible angles. It is usually intended to arrive at a common position within the group for the proposal to a higher body of a solution to that problem. Also, group meeting to learn a particular technique by means of the practical application of the methods and techniques in question.
gruppo di riflessione A group of specialists organized by a business enterprise, governmental body, etc. and commissioned to undertake intensive study and research into specified problems.
gruppo di studio Meeting of experts with the purpose of being analysis alone.
guardaroba Room in which outer garments may be left temporarily.
guardarobiere A person who is employed to take care of people’s coats, hats or luggage in the cloakroom (cf cloakroom).
guardia; vigilante A member of the security service who is employed to protect building, people, etc.
guida Person accompanying a tour and giving detailed knowledge of places of interest.
guida European term for a travel professional who supervises arrival details and escorts tours.
guida del congresso Normally pocket size, a small book containing useful information and instructions relating to an event and the locality in which it is to be held.
guida per gli espositori Book of instructions and information for exhibitors regarding the exhibition venue and services offered by the organizing body.
impianto d’interpretazione via filo System for the transmission of interpreting by cable or wire.
impianto fisso Fixed equipment.
impianto mobile di interpretazione simultanea System which can be transported and set up in any venue without the need for built-in booths or electric circuits.
impianto via radio; sistema radio System for message transmission by radio.
imposta sul valore aggiunto; IVA Government tax levied on goods and services.
incontri sociali Gatherings for social purposes.
indirizzo Address to which correspondence is sent.
industria dei congressi
informazioni generali Information of interest to all participants.
insegna Suspended panel for decor or graphics. May be cloth or rigid material.
Interfaccia di Programmazione di un’Applicazione An API is a documented interface that allows one software application to interact with another application. An example of this is the Twitter API.
interfono Speaker system that connects the control room with the studio.
interfono Audio system permitting two-way communication.
interfono; citofono; telefono interno Intercommunication system using headphones and microphones for communication between adjoining or nearby studios or offices.
Intermediario someone acting between parties
interpretazione Oral translation from one language to another.
interpretazione attiva Interpreting both ways: from and into the foreign language.
interpretazione consecutiva Oral translation of a speaker’s words into another language, either in full or in summary and conducted when the speaker has finished what he was going to say or pauses for interpreting.
interpretazíone in relais Oral translation whereby an interpreter does not translate directly, but interprets the translation of a colleague, usually because he is not qualified to work directly from the original language.
interpretazione simultanea Process of translating one language into another while the speaker is speaking, generally using some form of voice transmission installation.
interpretazione simultanea via satellite Simultaneous interpreting using telecommunications facilities, e.g. via satellite.
interpretazione sussurrata; chuchotage The process of interpreting on a simultaneous basis in a low voice to the participants, usually seated next to the interpreter.
interprete di conferenza Person who interprets into another language oral presentation(s) made during a meeting.
interprete di consecutiva; consecutivista Person who translates a speaker’s words into his mother tongue (and possibly vice-versa), either in full or in summary, when the speaker has finished what he was going to say or pauses to allow interpreting.
interprete dí trattativa; interprete di liaison; interprete azíendale Person interpreting a conversation between two or more persons from one or more foreign languages into his mother tongue and vice-versa.
interprete pivot Only interpreter in the team assigned to a meeting who is able to translate out of a lesser used language and functions as a "relay" for the rest of the team in relation to that language.
interruzione della riunione Temporary break in meeting for a specific and unprogrammed reason.
inventario Total amount of furniture and equipment available for show.
invito Courteous written request for attendance at a function for which no charge is made.
invito a presentare relazioni; call for papers Document containing detailed instructions for submission of papers for assessment and selection by the committee.
invito; biglietto di invito Invitation to potential guests, visitors, participants to attend an event.
Iocazione di stand Complete booth package offered to exhibitors on a rental basis.
iscrizione Booking and or payment to attend a meeting. Inclusion as a participant in an event; booking and payment to attend a meeting.
iscrizione anticipata Registration received before a pre-defined date, usually offering a lower fee.
iscrizione anticipata; pre-iscrizione Submitting an application/booking and/or payment to attend a meeting made prior to the opening day.
iscrizione in sede congressuale Process of signing up for an event on the day of, or at the site of, the event.
iscrizione provvisoria Incomplete registration where the fees or full payment have not been received.
iscrizione tardiva Booking received after the stated deadline, usually incurring payment of a penalty fee.
isola One of a group of four or more exhibit spaces with aisles on all four sides.
istituto A professional organization/establishment formed to promote education, literature, art, or the like.
istruzioni ai partecipanti; istruzioni di partecipazione Document or letter sent to all registered delegates confirming that they are fully registered for the event giving details of where and when they register their attendance, confirmation of residential accommodation, bookings for special events, etc.
istruzioni per gli autori Instructions regarding the required format to be used for the version of the paper to be published.
istruzioni per i presentatori di poster Guidelines for those presenting a poster.
istruzioni per i relatori Guidelines for those presenting an oral presentation.
itinerario Detailed programme of a visit or tour.
laboratorio Workshop-type educational experience where students learn by doing.
Laccio porta-badge ribbon or string around the neck holding a badge or identification
lampada ad arco High-intensity light source for large screens or long projection distances.
lampade fluorescenti Neon lamps, with diffused light tubes as opposed to incandescent lights.
Larghezza di banda the bit-rate of available or consumed information capacity expressed typically in metric multiples of bits per second. 
lasciapassare Identification card to enable exhibitors to gain access to an exhibition.
lavagna Hard smooth dark surface used for drawing or writing in chalk.
lavagna a fogli mobili; lavagna portablocco Large pad of paper placed on an easel and used by a speaker for illustrative purposes.
lavagna a superficie plastificata Hard smooth white surface used for drawing or writing in water-soluble felt pen.
lavagna elettronica System for sending handwriting, and hand-drawn graphics, over a telephone line. The sender may use either a light pen or a digitizing tablet, and the appropriate image will appear on a television monitor at the remote location.
lavagna luminosa a scorrimento di lettere Screen intended to provide information and to notify participants who are called away for urgent reasons during the session, without disturbing the meeting.
lavagna luminosa; retroproiettore Equipment which projects an image onto a screen by passing light through a transparency.
lavoro straordinario Work performed on overtime.
LED – Diodo ad emissione luminosa Light Emitting Diode – Flat panel display which uses LED as a video display
legatura all’americana Binding process by which pages are glued together.
legatura con punto metallico Binding process using wire staples.
leggío Reading stand with slanted top. Can be a tabletop lectern or one which stands on the floor.
Leggio/podio digitale Stand used by speakers at a meeting with a digital screen infront which can be used to display branding, speaker information etc
lente anamorfica; obiettivo anamorfico Lens adapter designed to produce a wide-screen image.
lettera di credito A document issued by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms
lettera maiuscola Type larger than that used in body of page.
lettera minuscola Small letter, as distinguished from a capital letter.
letto a una piazza e mezzo Bed normally measuring 130 x 32cm (5x 78 inches) for 2 persons. "Standard double bed" is referred to in UK a 4’6" x 6’^"
letto matrimoniale; letto queen size Large bed usually measuring 22x 33cm (60 x 68 inches).
Lettore Barcode Is an electronic device for reading printed barcodes, it consists of a light source, a lens and a light sensor translating optical impulses into electrical ones
lettore registratore Machine which can be used both for recording tapes and for playing back prerecorded tapes.
lettura magistrale; relazione di scenario Top level presentation.
licenza di esportazione A government document which permits the "licensee" to engage in the export of designated goods to certain destinations.
limitazione dei tempi di parola Duration of the time accorded to speakers.
linea aerea ufficiale Officially designated airline that handles meeting transportation at preferential prices.
lingua attiva The language being used by the speaker.
lingua d’arrivo Language into which a speech or document is translated.
lingua di lavoro Language in which the various aspects of a meeting are conducted in practice.
lingua di partenza; lingua dell’originale Language from which a speech or document is translated.
lingua originale Initial language in which a document is drafted or a speech delivered.
lingua passiva Language into which interpretation is provided.
lingua ufficiale Language officially to be used for a meeting, e.g. for the publication of proceedings.
Lista list of people, registrations, or items
lista assegnazioni; lista nominativa; rooming list Roster of individuals requiring guest room accommodations including type of accommodation and arrival and departure dates.
lista degli iscritti in antipo (Computer-generated) list of names pre-registered with a group.
lista dei delegati List of delegates registered to attend an event.
lista dei partecipanti List of delegates and accompanying persons registered to attend an event.
lista di spedizione; elenco di indirizzi Contains the names and addresses of the persons to whom publicity material or other information is to be sent.
Livello level of seating, eg in a cinema or theatre
locatario (di leasing) One to whom a lease is granted; holder of a lease.
locatore (di leasing) Person or organization which offers a lease.
Logistica the art of moving people and/or resources from one place to another
Logoramento the process of reducing something’s strength or effectiveness through sustained attack or pressure
logotipo; marchio; logo Symbol identifying an organization or event.
luce ambiente The surrounding light, such as that reaching a television screen from light sources in a room. When the environment is a room, the term can be taken as equivalent to "room light".
luci di sala Lighting of room separate from stage lighting.
lucido A print or inscription on a special transparent sheet of paper made visible by means of a overhead or slide projector.
luogo The destination where the meeting takes place.
luogo di nascita Denotes place of birth (not necessarily nationality).
magazzino Equipment storage area at show site, usually draped off area in exhibition hall/unsold space.
Maggioranza the greater number of
maître; capocameriere; direttore di sala Floor manager or head waiter at a restaurant or catered function.
mancia Amount paid as a reward for special service, sometimes obligatory in the form of the "service charge" but often optional in the form of a "tip".
manifestazione esterna Conference Terminology
manifestazione/evento locale An event, such as a graduation ceremony, local festival, etc., that draws its audience primarily from local market.
manifesto; cartellone; poster Visual presentation of a paper often displayed on a board and supported (for a limited time) by an author in attendance to discuss the work.
manuale per la presentazione di candidature Written document issued by an organization which contains requirements for their future events.
Marketing Virale Viral marketing refers to marketing techniques that use pre-existing social networks to produce increases in brand awareness or to achieve other marketing objectives through self-replicating viral processes.
marsina Formal dress requiring white tie and tails for men and formal evening dress for women.
materiale da montare Unassembled exhibit material requiring on-site assembly.
materiale esposto Material exhibited by the various exhibitors; such material is usually insured or has its value stated in writing for insurance purposes.
materiale pubblicitario Brochures or other items needed for promotional purposes.
Mediazione a form of reconciliation between disagreeing parties
menabò; modello Preliminary mock-up for a publication, made up in correct size and number of pages, showing the position of the various text elements and illustrations.
menu fisso Full-course meal menu at a fixed price.
messa a fuoco Process of adjusting a camera, telescope or the like so as to ensure that the image it provides is sharp.
Messaggistica Istantanea Instant messaging (IM) is a form of real-time, direct text-based communication between two or more people. More advanced instant messaging software clients also allow enhanced modes of communication, such as live voice or video calling.
Messenger, fattorino, commesso someone who runs, often between two points, eg a messenger
metri (piedi) quadri netti Actual amount of salable space available for or used by exhibit booths/stands.
mezza pensione Rate inclusive of breakfast and any other meal, usually dinner, in addition to room.
mezzi audiovisivi Audio and visual support for meeting, us. ally taking the form of film, slides, overhead projection, flip charts and blackboards.
Mi piace A “Like” is an action that can be made by a Facebook user. Instead of writing a comment for a message or a status update, a Facebook user can click the "Like" button as a quick way to show approval and share the message. 
microfono Instrument which converts sound into electrical signals.
microfono a cannoncino Unidirectional type of microphone that accepts only narrow-angle sound.
microfono a collare; microfono a cravatta Portable microphone that hooks around the neck.
microfono a stelo; microfono a colonna Microphone fixed on a support-stand.
microfono ad alta sensibilité Microphone designed for use at a substantial distance from the mouth of the person speaking.
Microfono Auricolare Wireless microphone, to allow the speaker free movement around the stage during his/her presentation
microfono da leggío Microphone attached to a lectern.
microfono da risvolto Microphone designed for positioning on the clothing of the user.
microfono da tavolo Microphone on a short stand placed on a table for seated speakers.
microfono di bocca; microfono a breve distanza Microphone designed particularly for use close to the mouth of the speaker.
microfono labiale; microfono a bassa sensibilité Microphone designed for use in contact with the lips of the speaker.
microfono miniatura Small microphone.
microfono mobile Small microphone, with or without wire, which can be moved easily.
microfono omnidirezionale; microfono panoramico Microphone that picks up sound from all directions.
Microfono portatile A microphone that is held by the individual – can be wireless or wired
microfono senza filo Portable microphone operating on its own power source.
microfono su pertica; microfono a giraffa Microphone mounted on an extension. Often used in Q&A sessions.
microfono unidirezionale; microfono a cardioide; microfono unidirettivo Microphone which picks up sound primarily from the direction in which it is pointed.
Ministero the body of ministers of a government
modalità d’accreditamento Established principle or mode of action to be followed in order to obtain the accreditation.
moderatore Person who presides over panel discussions and forums.
modifiche Changes made by the client after any part of the production process has begun. Usually billed as extra charges.
modulo di prenotazione stand; scheda di prenotazione stand Form for official request to utilize a particular space.
modulo d’ordinazione servizi Preprinted document on which facilities can be ordered.
montaggio; Impaginazione Definitive placement of text and illustrations on the page in accordance with the predetermined layout.
mostra a elementi modulari Exhibit constructed with interchangeable components.
mostra di prodotti Display of products.
motivazione del partecipante The ultimate reason impelling a person to turn up for the meeting called together by the organizer.
mozione Formal proposal to be discussed and voted on in a meeting.
multicanale; multiplex With two or more communication bands (e.g. receiver).
multimediale Use of two or more audiovisual media in one presentation.
multivisione Projection of different images on different screens at the same time.
navetta Conveyance which travels back and forth over a particular route, especially a short route or one connecting two other transport systems.
nazionalità Identifies the country where the person has full rights by birth or naturalization.
negativo Reversed form of original art or type.
netto Actual cost of a travel programme excluding mark-ups or commissions.
newsletter; bollettino giornaliero; giornale del congresso Daily information sheet for participants during event.
nome Name given to identify individual family members.
non infiammabile Material that is flame resistant.
no-show; mancata presentazione Person who has booked a room or a place at a meeting but does not arrive to take up the room or place.
notturno Evening on which the exhibition will remain open later than usual.
numero di lingue in interpretazione simultanea Total number of languages into which speeches are being interpreted (including the floor language).
numero totale dei presenti Actual number of people attending a function.
numero totale di iscritti (o espositori) per un determinato periodo 1. Total number of attendees for a given period 2. Total number of exhibitors for a given period.
nuova iscrizione Registration received at the meeting and generally incurring payment of a penalty fee.
Obbligatorio obligatory or requirment to abide by the rules of the association/meeting
Obbligatorio compulsory
offerta a pacchetto Management providing furniture and/or services to exhibitors for a single fee.
oggetti smarriti Stand where lost items may be recovered.
onorario; compenso Payment made in token of personal involvement in an event.
operaio allestitore Skilled person used in handling assembly of heavy materials always working at union wages.
operazioni bancarie The carrying out of financial operations.
opuscolo Document describing and promoting the advantages of an item or service.
opuscolo; pieghevole Single-sheet printed announcement or advertisement.
ora delle interrogazioni; spazio riservato alle domande Question and answer period.
orario d’apertura Hours during which an exhibition is open to the public or trade visitors.
orario di registrazione Preferred time for guests to arrive at hotel.
orario di uscita dall’albergo; orario di check-out Time at which guests departing on that date should have completed their check-out.
oratore esterno Speaker, specifically requested to speak to the audience on a given topic.
oratore; conferenziere Someone who delivers a speech or talks at a meeting. The term "lecturer" is restricted to academic contexts.
ordinativo in loco Exhibited goods and/or services ordered on-site.
ordine anticipato and/or services ordered up front.
ordine del giorno Subjects to be discussed at a meeting.
ordine di pagamento Written authorization for payment to be made from a bank account.
ordine di pagamento/bonifico bancario Money forwarded by or to a bank.
ordine di precedenza A system which ranks dignitaries according to international protocol for purposes of seating, honours or ceremonies.
organismo ospitante Association, corporate body, town or other party that invites an event to take place within or under its jurisdiction.
organizzatore dell’esposizione The organizer or promoter of an exhibition; responsible for the letting of space, financial control and management of the exhibition; sometimes an agent acting in this capacity.
organizzatore dell’esposizione/mostra A supplier of exhibition services or goods (eg stand fitting, electrics, furniture, floor covering, labor, drayage signs, etc.).
organizzatore di congressi (professionista) Professional Conference Organizer
organizzatore di mostre-mercato The individual who plans a trade show, reserves the space, markets to exhibitors and promotes attendance by buyers.
organizzatore locale di eventi; consulente locale per la gestione di eventi Destination Management Consultant.
organizzatore professionale di congressi Company or individual professionally engaged in organizing meetings.
ospite che prolunga il suo soggiorno Guest who stays at facility beyond stated departure date.
ospite sistemato in altro albergo a causa di overbooking Guest holding confirmed sleeping room reservation sent to another facility because of overbooking.
osservatore Delegate to an assembly who observes and reports but does not participate officially in its activities.
pacchetto Tour arrangements combined and sold at a single all-inclusive price. All the arrangements are made by an agent at an inclusive price.
paese d’origine Denotes country of parental nationality.
paese ospitante Country that invites an event to take place within or under its jurisdiction.
pagamento del conto ; check-out Procedure for guest departure including account settlement.
pagamento in acconto; pagamento in conto Money received on account for payment.
pagamento insufficiente Insufficient payment/funds received for items ordered.
Palazzo building in which royalty, or people of great importance, live; or historic building open to the public
paletta; pallet Wooden platform used to carry goods.
pannelli modulari Partition units (walls, doorframes, etc.) in standard sizes, used for building stands in the sizes desired in a given context.
pannello insonorizzato Barrier that prevents sound from carrying to and from adjacent rooms. Usually a permanent wall.
pannello per messaggi Board on which messages are displayed.
pannello per poster Display area provided, particularly at scientific meetings, for presentation of work to participants.
pannello segnaletico Board giving exhibitor’s name in an exhibition or indicating the purposes of service desks in a conference reception area.
parcheggiatore A person who is employed to assist people in parking their motor vehicle in a designated area.
Pari those persons of the same status as yourself
partecipante alla discusscone Member of a meeting audience who participates in discussion during a meeting session.
partecipante; congressista Person taking part in the activities of a meeting.
partecipazione totale agli eventi Referring to the number of groups and attendees meeting in a city during a specific time frame.
passaggio; corridoio Passageway for people to pass between two rows of stands facing each other, between the stands and the walls of a hall or from one level to another.
passare al livello superiore senza supplemento Airlines moves passenger into higher priced seating at no extra charge.
patrocinato da/sponsorizzato da (se con supporto economico) Supported by… (either financially or otherwise).
patrocinatore (non in uso) Eminent person who, for endorsement purposes, heads an event, an organization or a list of supporters.
patrocinio In the context of meetings and the like, ‘patronage" primarily means endorsement by eminent individuals (e.g. Royalty or ambassadors) or bodies.
pausa caffè; intervallo caffè Short interval between sessions during the morning or afternoon at which coffee is served.
pausa rinfreschi Time between sessions when refreshments are served.
pausa tè; intervallo tè Short interval between sessions during the morning or afternoon at which tea is served.
pedana; palco A permanent or portable raised platform used for seats of honor or speakers lecterns.
penisola One of two or more exhibit spaces back to back with an aisle on three sides.
pensione completa Rate inclusive of breakfast, lunch and dinner, in addition to room.
periodo di montaggio Date(s) for installation/setting up of event.
periodo di smontaggio Dates) set for dismantling.
pernottamenti The nights spent by the participant: – during the meeting ;
pernottamenti extra All extra nights spent by the participant other than overnight meeting stays.
pernottamento e prima colazione; camera e prima colazione Accommodation rate inclusive of breakfast in addition to room; referred to as ‘B and 8" in the UK, where such arrangement may be offered in a hotel, in a boarding house or even in a semi-private residence.
persona in lista d’attesa Person attempting to travel on a flight without a confirmed reservation.
peso lordo The full weight of a shipment, including goods and packaging.
pianta dell’esposizione Plan showing space to be occupied by the exhibition: the areas intended for stands/booths and those for passageways and services.
pianta in scala Floor plan with specific requirements (dais, tables, chairs, etc.) drawn to scale.
piattaforma girevole Motorized rotating platform.
Piattaforma strutturata di Networking An online central forum that enables communication and interaction based of a pre-defined profile
planimetria; planta Scale plan of the floor area of an exhibition.
platea Conference seating where chairs are arranged in rows facing head table, stage or speaker.
platea di poltrone fisse Permanent, non movable seats in a meeting room or amphitheatre.
platea semicircolare Same as auditorium or theatre style except chairs are in a semicircle.
polizza assicurativa Serve as evidence of the financial capability of an indemnitor (supplier) who has executed an agreement in favour of an organization.
portavoce Person who speaks on behalf of a group.
positivo Exact image of copy as distinguished from reverse image or negative.
precedenti partecipazioni a congressi The attendance of a participant to previous meetings undertaken by the same organization and by other organizations.
prenotare To make a reservation.
prenotazione con garanzia Pre-paid reservation held until agreed arrival time, or check-out time the next day, whichever occurs first. Guest is responsible for payment if reservation is not cancelled.
prenotazione definitiva Reservations confirmed in writing.
prenotazione delle camere Booking of a particular type of room for specific dates.
prenotazione di gruppo Block reservation of rooms specifically for a group.
prenotazione eccedente; overbooking In the context of air transport, hotels, restaurants, tours: situation where number of confirmed reservations exceeds number of seats, rooms, places available.
prenotazione posti teatro Reservation of seats at a theatre.
prenotazioni per eventi futuri Booking for events taking place at a future time.
presa elettrica; presa di corrente Mechanical electrical connector.
presentatore Person explaining a given topic in an informational session either verbally or in visual form (e.g. poster).
Presentazione in power point set of imagery et in a power point presentation, formerly a collection of slides
presentazione orale Contribution made verbally.
presentazione su tavolo Portable display that can be set up on top of a table.
presidente Person who presides over an organization or meeting. Chairman can also be used to describe the person presiding over a committee or meeting session.
presidente (di seduta/sessione) Person selected to preside over a session or lead a committee.
presidente onorario Either a person chairing a meeting or presiding over an organization on an unpaid basis or one not performing such a function but accorded the title as a mark of special esteem.
presidente onorario Senior member of the committee of honour.
prestito senza interessi Money received by way of a loan to be refunded in due course and not subject to any interest charges.
preventivo Preliminary calculation of the cost of work to be undertaken.
prezzo della camera Amount charged for the occupancy of a room.
prezzo omnicomprensivo; prezzo globale Fixed payment with no extra costs to be added.
prima colazione all’inglese Breakfast usually consisting of juice, cereal, eggs, bacon, toasts and preserves, and hot beverages.
prima colazione continentale Light breakfast usually consisting of juice, roll or pastry and a hot beverage.
procedure finanziarie Outline of accounting and banking systems.
produttore Company or individual who plans the logistical arrangements in connection with an exhibition.
programma Schedule of events, giving details of times and places.
programma definitivo Document containing the definitive meeting and social programme, circulated immediately prior to a meeting or distributed at the commencement of an event.
programma del congresso Printed timetable of events at a meeting, including working sessions with locations and the names of speakers, and social events.
programma di formazione The educational aspects of an event.
programma di lavoro Timetable of meeting content.
programma provvisorio Document sent out in advance of the meeting containing details of the provisional programme of the event, together with information about registration and a registration form. For a scientific meeting the call for papers will often be sent out with this document.
programma ricreativo; programma delle iniziative ricreative Programme of events organized for the entertainment of participants.
programma scientifico The content of the meeting described in chronological order and generally including the full list of speakers and the titles of their papers.
programma sinottico Shortened version of the meeting programme giving basic information in a way which is easy to refer to and convenient to carry.
programma sociale; manifestazioni sociali Programme of organized events, not directly related to the subject of the meeting.
programma speciale per gli ospiti Educational and/or social events planned for spouses and guests of meeting participants.
proiettore Optical instrument for projecting an image onto a screen.
Proiettore 3D Is a type of video projector for displaying video, images or computer data on a screen or other flat surface showing a 3 dimentional picture
proiettore a caricatore circolare Slide projector fed from a circular drum and consequently not requiring constant manual replacement of slides. Often remote-controlled.
proiettore di diapositive Apparatus used for projecting photographic slides onto a screen.
Proiettore in Alta Definizione Is a type of video projector for displaying video, images or computer data on a screen or other flat surface with High definition picture
Proiettore LCD (Display a cristalli liquidi) Is a type of video projector for displaying video, images or computer data on a screen or other flat surface.
proiettore multimediale A devise that projects from portable computer or desktop PC onto a screen.
proíezione frontale Projection of an image onto the front surface of a light-reflecting screen from a projector placed within or behind the audience.
proiezione video; videoproiezione Projection of video productions whether by monitors or on large screen.
promotore Person
promotori; enti patrocinatori Bodies contributing product or financial support to an event in return for propotion of the company name or logo. Bodies simply allowing their names to be used in endorsement of an event will more usually be referred to as ‘patrons", though the distinction is not rigid.
promozione Publicizing and supporting an event.
pronto soccorso Emergency care or treatment given to an ill or injured person before a doctor arrives.
proposta Plan put forward for consideration or acceptance.
protocollo; cerimoniale Customs and procedures dealing with formalities, precedence and etiquette.
prova tecnica Run-through of technical aspects of a show such a lighting, sound, special effects. Sometimes called "tech-check".
prova; ripetizione Practice run held in advance of an event.
provenienza del partecipante The residence of the participant (town, region, country). If residence and nationality do not coincide, they may be registered separately.
pubblicazione assistita dal computer; pubblicazione informatizzata; pubblicazione computerizzata Production of high-quality documents including text, graphics and pictures using computer equipment. This may be accomplished through the use of application software on general-purpose systems or by means of a dedicated system. In an office environment, the process is termed desktop publishing.
pubblicazioni Printed items, such as books, magazines, newspapers and meeting documentation.
pulizia stand; servizio pulizia Cleaning services to individual stand areas.
pulizie Ä^S^#fi(    L )
puntatore laser A compact instrument consisting of a visible light laser, used for pointing out features on a projected visual display.
Punto di accoglienza, meeting point meeting point
punto di incontro Meeting place in venue for individual appointments of delegates.
punto scarico merci Area on premises where goods are received.
qualifica Function or job description within an organization.
quinte; retropalco Area at sides or rear of stage not seen by the audience.
quota di iscrizione Amount payable for attendance at a meeting; may vary according to level of participation, type of membership, or date registration is submitted.
raccolta dei riassunti Printed volume containing summaries of accepted papers.
raccolta di fondi Process of obtaining money and funds from additional sources other than registration fees.
raccomandazione Strongly suggested course of action; sometimes has binding force.
radiomicrofono Microphone used for transmitting radio waves.
Radiomicrofono A wireless microphone attached to either the tie or jacket
rapporto finanziario; relazione finanziaria Document incorporating the statement of income and expenditure and the budget at a given date.
rappresentanti ufficiali Appointed personnel with specific tasks.
Realtà aumentata Augmented Reality (AR) is a technology enriching the real world with digital information and media, such as 3D models and videos, overlaying in real-time the camera view of your smartphone, tablet, PC or connected glasses
reazione acustica Regeneration of sound from audio speakers back through a microphone causing a dissonant sound.
Receptionist a front of house welcoming representative
regia The desk from which the technicians operate microphones and audio visual equipment.
Registratore DVD Is an optical disc recorder that uses Optical disc recording technologies to digitally record analog signal or digital signals onto blank writable DVD media.
registratore; magnetofono Magnetic recording/reproduction apparatus in which the recording medium takes the form of a magnetic tape.
registrazione Procedure for guest arrival and registration.
Regolamento, compliance (pharma) a ruling to which you should abide
regole per il rimborso Policies which determine allowable reasons and time lines under which fee for a meeting or show will be refunded in whole or in part.
relatore Person appointed to note and record the proceedings of sessions and to write précis (summaries) of the papers presented, for a final summation session.
relatore di base Speaker who sets forth the theme of the meeting.
relazione di base; allocuzione programmatica Fundamental or leading speech made usually at the beginning of a meeting.
relazione finale Final summary of meeting events.
relazione libera Written transcript given as a result of acceptance of the submitted abstract on a subject chosen by the author.
relazione sul congresso Official summary of meeting events.
relazione; intervento Work submitted for inclusion as an oral or poster presentation, often in response to a call for papers; not an invited paper.
relazioni pubbliche Presentation of an event via the medía or other outlets, emphasizing its benefits and desirability.
reostato; oscuratore graduale Control that adjusts variations in the light level in a room.
repertorio dell’evento Compilation by organizations of all function sheets, resumes, scripts, instructions, room set-up diagrams, directory of key personnel, forms, and other material relating to the event.
resoconto integrale; resoconto testuale Full and exact transcript in writing of all speeches, debates and discussions.
resoconto sommario; rapporto sommario Short account of a speech, debate or discussion.
Responsabile acquisti the obtaining of quotations and proposals
responsabile dei trasporti; coordinatore dei trasporti Person in charge of planning and managing transportation arrangements for participants.
responsabile delle convocazioni Member of committee in charge of convening participants.
responsabile dell’esposizione Individual representing show management responsible for managing the exhibition area on-site (enforcing rules, responding to requests, etc.).
responsabile di scena Employee of the venue in charge of stage facilities.
responsabile noleggio stand; responsabile affitto stand Contractor or agent responsible for providing an exhibition shell scheme.
responsabile vendite ristorazione Hotel staff person responsible for selling group and local food and beverage functions.
retroproiezione; proiezione per lucidi Image projected on the back surface of a screen placed between the viewer and the projecter.
revisione dei conti An examination, by qualified persons, of accounts of a business.
revisore dei conti Person or auditing body authorized to examine statements of account for accuracy.
riassunto Written short version of speech or paper.
riassunto delle discussioni Short report of discussions that have taken place in the meeting hall.
riassunto; compendio Written summary of a speech or paper, generally between 33and 500 words, often submitted in advance in support of an application to present an oral or poster contribution.
ricevimento Stand-up social function with only canapés and beverages.
ricevimento di benvenuto Reception/party where welcome drinks are served.
ricevimento informale An informal social gathering.
ricevimento ufficiale Reception for conference participants hosted by local or governmental authorities or other officials.
ricevimento; cocktail Stand-up social function with drinks and snacks.
ricevitore Apparatus that converts electric currents or waves into visible or audible signals.
ricevitori multicanali With two or more communication bands (receivers).
ricevuta fiscale Official acknowledgement of money received.
richiesta di presentazione di un filmato Identification card to enable exhibitors to gain access to an exhibition.
richiesta di presentazione di un poster; richiesta di presentazione di un affisso Form for presentation of a poster for inclusion in a poster session; submitted for assessment and screening by a selection committee.
richiesta di presentazione di una relazione Form for submission of an abstract to support an application to present a paper; for assessment and screening by a selection committee, often referred to as an "abstract form".
richiesta di trasporto materiali Form for exhibitor requesting handling of materials.
richiesta di una dimostrazione pratica Form requesting authorization to give a demonstration.
richiesta d’intervento Application to put a question during a meeting session to a particular speaker and on a specific subject; usually to be submitted in advance of the session.
richieste di spazio Amount of stand/booth space required by individual exhibitors.
rilegatura; legatura Process of fastening pages of books, brochures, magazines, together.
rimborso Money repaid.
ripartizione dei tavoli Plan showing location of tables at a banquet or dinner. Usually accompanied by an alphabetical listing showing at which tables individuals should be seated.
ripartizione dei tempi di parola Time given to a particular speaker to make his presentation.
Ripartizione di reti Splitting a computer network into subnetworks ie: Organisers, Speakers, Delegates, etc either to boost performance or to  improve security.
ripiani; scaffali; scaffalatura Thin wooden, or metal, boards fixed horizontally on a wall for displaying objects and sales materials.
ripostiglio; magazzino Area adjacent to main event area for set up, dismantling and temporary storage.
riproduttore audio; lettore di cassette Machine designed only for playback of recorded magnetic tapes.
riproduzione di documenti Reproduction of documents.
Rischio hazard or exposure to potential danger
risoluzione Motion put forward for adoption; once adopted, has binding force.
Risorse Umane personnel
risposta interattiva A system which enables the audience to respond to prepared questions by means of a multifunction keypad. Responses are fed to a computer which tabulates them and displays the results graphically on a projection screen.
ristorazione The provision of food and beverages.
ritaglio di giornale Article cut from a newspaper or magazine.
riunione General term indicating the coming together of a number of people in one place, to confer or carry out a particular activity. Frequency: can be on an ad hoc basis or according to a set pattern, as for instance annual general meetings, committee meetings, etc.
riunione aziendale Business-oriented meetings in which the participants represent the same company, corporate group, joint-venture or client/provider relations with an orientation towards improving or achieving business, competing in conditions far from perfect competition.
riunione d’aggiornamento An intensive session specially instituted for the application of such modifications and additions as are necessary to keep a particular subject up-to-date.
riunione del consiglio A meeting of the governing body of an organization.
riunione di "brainstorming" Group session in which all participants contribute creative ideas which are not initially judged for merit.
riunione di incentivazione Meeting event as part of a programme which is offered to its participants to reward a previous performance.
riunione d’informazione; riunione informativa; briefing Meeting of a group of people with a particular knowledge or responsibility on an area of activity to advise them of the details of their involvement.
riunione informale Informal gathering, not necessarily social.
riunione informativa A session at which precise instructions are given and participants informed thoroughly (cf briefing).
riunione integrata A meeting which forms part of a larger event (cf meeting).
riunione preparatorio del congresso Meeting of event organizers and hotel personnel prior to arrival of guests, at which time details of the programme are reviewed.
riunione satellite Meeting on a similar or related subject taking place either concurrently or, shortly before or after main event.
riunione scientifica Groups whose members are involved in research or applied sciences and suppliers to those groups.
riunione tecnica Groups whose members and suppliers work in scientific, research or applied sciences. USA/Canada: Non-medical meetings of professional organizations.
road show theatrical performance, or small exhibition, or promotional activity on tour
Roll-up turn over and over on itself into a cylindrical shape, eg banner
sala d’esposizione; sala mostra individual room within an exhibition venue.
sala di riunione Room where an assembly meets.
sala diapositive (e audiovisivi) Room where speakers can check their slides, overhead sheets and video tapes.
sala relatori Lounge for speakers to relax and to prepare their presentations.
sala riunioni Meeting room set up with a permanent conference table and suitable seating.
sala stampa Space reserved for media representatives.
sale Spaces or areas where meetings, banquets, exhibitions or other group events are held.
salone; fiera Exhibition open to the public, usually subject to payment of an entrance fee.
satire di livello; up-grade To change to a superior standard.
scenario; profilo Outline of an event or a speech highlighting relevant items, sometimes showing different types of outcome.
scheda di accreditamento Document for official authorization.
scheda di iscrizione; modulo di iscrizione Document upon which a participant at an event gives all relevant information about him/herself and his/her intended participation in the conference and associated activities.
scheda di prenotazione alberghiera Booking form for reservation in a hotel for use by participants.
scheda riepilogativa A collection of all details relative to a meeting’s needs. This will include sleeping room information, billing arrangements and meeting requirements including food, beverage and audio-visual.
schermo Surface onto which images are projected by a film or slide projector.
schermo Physical computer device usually based on a cathode-ray tube or liquid crystal display on which information is displayed.
Schermo 3D Is a type of video projector for displaying video, images or computer data on a screen or other flat surface with 3 dimentional picture.
Schermo ad Alta Definizione Is a type of flat panel display with a high definition picture
Schermo al plasma Type of display screen
schermo di controllo; monitor Television set with direct audio and video input used for checking on the operation of a transmitter.
Schermo di supporto A screen placed on the lectern or top table at a meeting which displays the presentation as it appears on the screen allowing the speaker to face the audience without turning around to see their slides
Schermo LCD Is a type of flat panel display
schermo parabolico Type of front projection screen surface which is rigid and allows only narrow-angle viewing.
schermo perlato Type of screen surface used for front projection.
schermo ripartito Horizontally or vertically separated video pictures shown simultaneously.
Schermo Touch A screen that can be controlled by the touch of the screen.
schermo; parete mobile; divisorio mobile Movable barriers that partition large areas into smaller areas. May be sound-resistant, but not necessarily soundproof.
sconfinamento dell’area dello stand Use of floor space outside exclusive booth area.
sconto famiglia A discount price offered by hotels and resorts to second and successive members of families who travel together.
scritta elaborata al calcolatore Lettering generated by a computer.
Scrutinio recording of votes
sdoganatore Person or company which provides customs clearing services to shippers of goods to and from another country.
sede Area, property or specific facility to be used for meeting.
sede del congresso Meeting site. Premises where the meeting will be held.
sede della riunione The building and environment area where the meeting takes place.
sedia Armless chair.
sedie impilabili Chairs that nest on top of each other when in storage.
sedile con tavolinetto ribaltabile Chair with an attached writing surface.
segmenti di mercato Categorization of organization or businesses by professional discipline or primary areas of interest for the purposes of sales analysis or assignment.
Segnaletica directional tool of indication providing information as to where people should go
Segnaletica digitale Live information relayed to signs around the venue that can display the conference programme and show what is going on inside session rooms. Can also be instantly updated with new information eg replacement speakers or session changes
segnaletica indicante i corridoi Signs, usually suspended, indicating aisle numbers or letters.
segnaletica; pannelli segnaletici All informational and directional signs required for an event.
segretario esecutivo Person appointed to handle organizational functions and who is given certain administrative authority and responsibilities.
segretario generale Permanent head of the general organization.
segretario onorario Voluntary (unpaid) member of the committee responsible for recording decisions and keeping records of discussions.
segreteria del convegno The office responsible for the administrative, clerical and secretarial affairs surrounding planning, and management of a conference (cf conference).
segreteria organizzativa Staff providing secretarial services in connection with the organization of a meeting or the like.
segreteria scientifica Administrative staff appointed to process all aspects of the scientific programme of a meeting.
selezione; scelta The act of choosing; the power or opportunity of choosing; alternative.
seminario Meeting or series of meetings of specialists who have different skills but have a specific common interest and have come together for training or learning purposes. The work schedule of a seminar is aimed at enriching the skills of the participants.
seminario integrato A seminar which forms part of a larger event (cf seminar).
seminario satellite A small or secondary meeting of specialists who have a specific commun interest (cf seminar.)
servito Placement of food on banquet tables prior to seating of guests.
servizi accessori Complimentary items in sleeping rooms such as special toiletries, morning newspaper, flowers, fruit, sweets or small gifts provided for guests.
servizi ausialiari The services which accompany a meeting (stewards, technicians, interpreters, etc).
servizi cultural’ A service concerned with organizing activities which are mainly related to the artistic and intellectual side of civilization.
servizi e forniture Items provided by or available from the organizer to enable the customer, delegate or committee to get maximum benefits from an event, such as the provision of secretarial services, cleaning, power, transportation, catering, etc.
servizi per il tempo libero A service concerned with the organization of free or unoccupied time.
servizio Inclusive gratuity specified by the restaurant/hotel management and shown in the bill.
servizio ai tavoli; servizio alla francese Each food item is served by waiter from platter to individual.
servizio attivítà sportive A service concerned with arranging sports activities or activities involving physical exertion and skill.
servizio baby-sitter Arrangements for care of children during a short absence of the parents.
servizio di sicurezza Service providing security arrangements, such as checking delegates’ credentials, searching hand luggage, protecting equipment and patrolling congress and exhibition areas.
servizio di traduzione In the sense of a service provided, as distinct from an administrative unit, the translation of written material from one language to another.
servizio medico; pronto soccorso First aid provision.
servizio turistico A service concerned with the organization of excursions which are purely pleasure (cf sightseeing tour).
sessione a gruppi di lavoro Method to increase audience participation by dividing all participants in discussion groups each of which reports the group’s findings and opinions during a following plenary session.
sessione di apertura Meeting(s) of a predetermined duration which begin an event and in which the principal items on the agenda are usually introduced.
sessione di chiusura Last session of a meeting in which the subjects which have been discussed are summarized and conclusions may be announced.
sessione di comunicazioni libere; sessione libera Reports on particular topics which, while closely related to the subject of a meeting, do not strictly refer to the matters under discussion. They are usually dealt with at a sitting or a session of their own.
sessione di lavoro Every prearranged session of a meeting.
sessione di poster; sessione con materiale di affissione Display of material, usually scientific, accompanied by authors or researchers.
sessione informale Informal session with no specific agenda.
sessione interattiva Session where participants take an active part in the work.
sessione parallela Session which has some correspondence, similarity, or analogy of subject and aim and is simultaneous with another session.
sessione parallela incrociata A session which is similar to another session involving the exchange of information (cf parallel session).
sessione plenaria A meeting open to all those in attendance at a convention.
sessione plenaria; seduta plenaria Session in which all the members of the meeting participate or have the right and, sometimes, the duty to participate, with no other sessions taking place at the same time.
sessione preparatoria Meeting of a restricted group before the official assembly in order to finalize preparations.
sessione straordinaria Special session for activities, needs, or situations that are different from those normally and originally prepared for.
sessione supplementare Session added on to the end of the day’s programme, usually after dinner, to accommodate extra papers or an extra plenary lecture.
sessioni contemporanee Sessions scheduled at the same time.
sfilata di moda Choreographed display of garments by models.
sgombero dei rifiuti Removal of rubbish from building or stand areas.
simposio Meeting of a number of experts in a particular field at which papers are presented by specialists on particular subjects and discussed with a view to making
simposio integrato A symposium which forms part of a larger event (cf symposium).
simposio satellite A small or secondary meeting of a number of experts in a particular field (see "symposium’).
sistema di assegnazione prioritaria degli stand System used to determine priorities in the assignment of booth space.
sistema di diffusione sonora Audio and/or visual system used for the purpose of broadcasting or visualizing speech, music or other sounds or images to a large audience.
sistema di interpretazione a infrarossi Interpreting system operated by radio waves and hence without wire or cable connections to the headsets.
sistema di regolazione del suono controllato da microprocessore Sound balance control assisted by computer.
sistema di segnalazione A system for communications between the speaker and the projectionist or between the chairman and the speaker.
Sistema di voto A term encompassing several different types of voting, embracing both electronic means of casting a vote and electronic means of counting votes
sistema elettronico di pagamento Payment by means of electronic funds transfer, e.g. using a credit card at a point-of-sale terminal.
sistema per il trattamento automatico dei testi; elaboratore (per il trattamento di) testi Computer-based system for writing, editing and formatting letters, reports and books.
sistemazione alberghiera; alloggio Bedroom(s) at a hotel and rooming arrangements; usually specifying the hotel classification in terms of its amenities, facilities, level of service and cost.
Sistemazione con tavoli a  cabaret seated at round tables, either fully occupied;  or half occupied facing stage/screen
situazione finanziaria; stato delle entrate e delle uscite Accurate account of the financial position at any given date showing all credits annnd debits within heads of income and expenditure.
smoking; abito da sera Dinner jacket and formal evening dress; can include national dress.
smontaggio Take-down and removal of exhibits.
società di trasporti Company that provides transportation in a locale, i.e.motorcoaches, rental cars, railroads, etc.
sopralluogo; giro d’ispezione Inspection to assess facilities or location.
sospensione della sessione; interruzione della seduta Definite break in meeting for a specific and unprogrammed reason.
sospensioni Attachment of devices to the frame work of an exhibition hall.
Sostenibilità the ability to keep going continuously or to leave a lasting legacy that will continue
sotto l’egida di; sotto gli auspici di Phrase used to indicate not only endorsement but normally also a measure of responsibility for, or guidance in, the organization of an event.
sottocomitato; sottocommissione Group of people, frequently including one or more members of the main committee, meeting outside of the main committee, with responsibilities for specific areas of activity.
sottogruppi di lavoro Small group sessions within a meeting organized to discuss specific subjects.
Sottoprodotto a secondary product derived from a manufacturing process or chemical reactio
sovrimpressione Technique of superimposing two images on a screen at the same time.
sovvenzioni; sussidi Money obtained from bodies or authorities to underwrite expenditure.
spazio dello stand; dimensione dello stand Dimensions of assigned space.
spazio espositivo permanente Show rooms, (marts – US), and similar space for product displays leased on a long-term basis.
Spazio espositivo, stand a specified area in which an indvidual company can exhibit
spazio espositivo; area espositiva Space in which stands are laid out.
spazio in affitto di breve durata Short-term rental space.
spazio in opzione/attività facoltativa 1. Space which is reserved but not yet contracted for. The right of refusal to confirm a tentative space reservation if there is demand from another group. Same as: Tentative Hold.
spedizione The action of sending by mail; specifically a number of items posted at one time, especially as a part of a publicity campain, a survey, etc.
Spedizione shipment of goods
spedizioniere A business which handles export shipments.
spettacolo Organized performance for entertainment, usually in the evening.
spia luminosa Small red light on the camera indicating when the camera is on.
sponsorizzazione Donated financial or material support.
spuntini offerti dai camerieri Waiter offers food platter to guests who help themselves.
spuntino; piccolo rinfresco; rinfreschi Food or beverages, whether or not for sale, for informal consumption.
Stakeholders, attori those persons or organisations who have an interest in a given project or investment
stand (di mostra) Usually a temporary construction with a small internal space where products are shown; specially built, assembled and equipped for shows, exhibitions and fairs.
stand a parete o perimetrale Exhibition space located on an outside edge of exhibition area.
stand a pareti rigide Stand constructed with plywood or similar material as opposed to one formed by drapery only.
stand a pareti rigide Booth constructed with plywood or similar material (as opposed to booth formed by drapery only).
stand a perdere Exhibit or display built for one use only.
stand ad angolo Exhibit space with aisles on two sides.
stand allestito; stand attrezzato Stand equipped with all services and facilities such as electrics, fascia, carpet, lighting, etc.
stand all’interno di una fila Stand within a row of similar stands, i. e. with only the front opening onto an aísle and with other stands on either side.
stand aperto su un solo fronte Exhibition space with booths at back on each side.
stand di testa Stand at the head of a row.
stand esterno Space/stands located outdoors.
stand non allestito Stand with no services or facilities, meaning that these all have to be hired at an additional cost.
Streaming dal vivo The transmission over the Internet of video of an event as it happens – real time
struttura espositiva autoportante self-supporting and independent exhibit material.
strutture congressuali Those facilities within the perimeter of the organization where the meeting takes place; it includes the installations and services both in the auditorium and outside.
subappaltatore Company retained by general contractor to provide services.
Subappaltatore a company or individual in receipt of an instruction or task who subsequently passes on all or part of the task to a third company or individual
Suddivisione per gruppi, breakout splitting of a larger group into a number of smaller ones
suite da ricevimento dell’albergo Room or suite of rooms used to entertain guests.
suono Audible effects.
superfice lorda Total amount of space in exhibition hall or meeting room.
supervisore del convegno Title generally conferred upon the chief administrator of the entire event.
supporto portamicrofono; giraffa Adjustable support for positioning microphones or lighting fixtures.
tariffa giorno Reduced rate (often 1/2 of the regular rate) for a room used part of the day, including the period after check-out time.
tariffa speciale; tariffa ridotta; tariffa per gruppi Amount charged for the occupancy of a room, usually at a reduced rate and negotiated as a group rate by the meeting organizers.
tariffa tutto compreso; tariffa forfettaria Rate covering all elements in the cost of a room, including gratuities and taxes.
tariffa ufficiale Facility’s standard, pre-established guest room rates.
tariffa unica One rate for each room in a guest room block.
tasse di uscita; tasse aeroportuali Fee collected from traveler by host country at time of departure.
tasso di occupazione In hotel industry, the percentage of total number of available sleeping rooms actually occupied.
tastiera The set or row of keys in a keyed machine/instrument.
tasto Button on a computer keyboard.
tavola rotonda Group of experts meeting on an equal basis to review and discuss specialized, professional matters, either in closed session or, more frequently, before an audience and with a public discussion with a view to arousing awareness of the issues being debated, or to prompting political, institutional, social or other action.
tavolo a mezza luna Two quarter-round tables joined to make a half circle. Seating locations for honoured guests and/or meeting presenters.
tavolo della presidenza Seating location for honoured guests and/or meeting presenters.
tavolo disposto a E Tables set up in the shape of an E with chairs on the outside of the closed end and on both sides of each leg.
tavolo disposto a ferro di cavallo Horse-shoe shaped table.
tavolo disposto a T Series of tables set up in the shape of a T with chairs set all around except at head table.
tavolo disposto a U Series of tables set up in the shape of a U with chairs set all around.
Teambuilding, attività di gruppo activity to bring people together to work as a team
Tecnica dello Spazio Aperto; Open Space Technology OST is an approach to meeting facilitation which enables groups from 5- 1,000 to efficiently deal with complex issues in creating self-managed task groups. No pre-planning is required for agenda preparation and only one facilitator is needed.
tecnico Expert in particular craft or technique, usually in relation to audiovisual, mechanical or electrical equipment or appliances.
Tecnologia Ping Ping is a computer network administration utility used to test the reachability of a host on an Internet Protocol (IP) network and to measure the round-trip time for connectivity
telecomando/controllo a dístanza Control of apparatus, such as audio visual equipment, from a distance.
teleconferenza Generic term for all types of meetings which bring together three or more people in two or more locations through telecommunications. Sometimes specifically means a meeting using voice-only telecommunications as opposed to a videoconference.
telefax; fax Equipment for sending and receiving facsimiles of printed or pictorial matter by analog or digital transmission either over a telephone line or via a telecommunications network.
Telepresenza technology which allows a person to feel as if they were present, to give the appearance of being present, or to have an effect, via telerobotics, at a place other than their true location
telesuggeritore; scritte luminose scorrevoli Electronic device which displays script to the speaker, usually on a screen not visible to the audience.
tema della riunione The theme is arranged according to the main field of specialised knowledge that is dealt with during the sessions. The fundamental theme is proposed by the organizer with reference to the title of the meeting.
tempo di attesa per il transito Prescribed minimum time to leave one flight and board another. Set by airlines to allow time to transfer baggage.
tempo di smantellamento; tempo di smontaggio Action required to dismantle a function setup.
tempo di smontaggio e di riallestimento Action required to break down and reset a room.
tendaggio – tubi e tendaggi Decorating with drapes – Hollow metal pipes are used for support; booth drape is usually 8 feet high.
Tensostruttura large temporary structure, eg tent, usually whose walls are not solid but canvas
termine di opzione; scadenza di opzione Designated day when the facility will release a block of rooms to the general public.
terminologia congressuale
terminologo di conferenza Person who conducts terminology work specifically in the context of meeting organization.
tesoriere Person appointed to control the finances of an event or organization; normally chairman of a finance committee or its equivalent.
tessera del congressista Admission card confirming a booking and registration.
tessera del congressista Admission card confirming a booking and registration to a meeting.
testa dí cavalletto per telecamera Pan-tilt device on which a camera is mounted.
testo Prepared version of a speech.
testo integrale The complete version of a text
testo originale Material to be, or in the process of being, set up for printing. Not to be confused with the everyday use of "copy" as opposed to "original".
tiratura Number of copies printed.
titolo Denotes person’s rank, office, sex or, in women, matrimonial status.
titolo A phrase at the top of the newspaper, magazine article, indicating the subject of the article.
toilettes; W.C. Samtory convenience.
tracciare sul pavimento il perimetro degli stand Method of marking booth/stand space.
traduttore di conferenza Person who translates meeting documents into other languages.
traduzione semiautomatica; traduzione assistita da calcolatore Translation technique that uses the computer as a tool for the solution of problems.
transazione a termine A financial instrument guaranteeing a specific rate of exchange in a foreign currency for a future transaction.
trascrizione Written copy of spoken material.
trasferimento Process of moving people or equipment from one point to another.
trasferimento bancario Movement of funds between banks or from one bank account to another.
trasmettitore induttivo per protesi acustiche Closed electric circuit within a building or auditorium which relays sound to a hearing aid.
trasmettitore; unità trasmittente Apparatus for transmitting radio waves through space.
trasporti Means of transport, i.e. buses, coaches, cars, etc.
trasporto e immagazzinaggio Transfer of exhibits from point of arrival to exhibit site. May also include storage.
trasporto interurbano; trasporto intercity The means of travelling between two cities.
trasporto materiali (ed eventuale immagazzinaggio) Transfer of exhibits from point of arrival to exhibit site. May also include storage.
trasporto urbano The means of travelling within a city.
tratta a tempo A draft which matures either a certain number of days after acceptance or a certain number of days after the date of draft.
tribuna degli oratori; podio degli oratori Raised platform on which a speaker stands or sits.
Turismo functionality whereby visitors (tourists) are attracted to places (destinations) of historical, cultural or national interest 
Ufficio congressi A non profit umbrella organization that represents a city or geographic area in the solicitation and servicing of all types of travelers to that city or area… whether they visit for business, pleasure or both.
ufficio postale; posta Agency handling the transmission of mail.
ufficio prenotazioni alberghiere Division of a convention bureau responsible for assisting organizers handling hotel reservations for meeting attendees.
ufficio stampa Department within an organization responsible for distributing information on the organization’s activities to the press.
unità/crediti di certificazione della formazione continua Requirements of many professional groups by which members must certify participation in formal educational programmes designed to maintain their level of ability beyond their original certification date.
uscita di sicurezza Door, clear of obstructions, designed for egress in the event of fire or panic.
uscite; spese Money paid out.
Valore di riferimento, benchmark point of reference demonstrating a particular level
ventilazione Process of supplying or removing air by natural or mechanical means to or from any space.
verbale Formal written record of a meeting.
versione preliminare; bozza preliminare; prima bozza First version of a paper or document which is subject to further amendment.
Vertice top of, or an international meeting of senior representatives, normally associated at governmental level
vetrina Glass-enclosed case for articles on display.
Vetture, mezzi di trasporto means of transport
viaggi aziendali The market segment comprised of groups or individuals that work for a given company and are traveling for business reasons at the company’s expenses.
viaggio di gruppo tutto incluso Travel programme with special fare and specific requirements such as a minimum number of persons traveling as a group throughout the tour.
viaggio organizzato in occasione di un congresso A travel which involves all participants come to a multilateral gathering organized around a previously established advertised theme.
viaggio tutto compreso; inclusive tour Tour sold at a price covering all costs (transport, accommodation and related services) for the full duration of the trip.
vice presidente (di seduta/sessione) Person selected to deputize for, or assist, the chairman in controlling and managing either a committee or a meeting session.
videocassetta Magnetic tape used in video equipment.
videoconferenza It allows two or more groups of participants, situated in different locations, to converse while seeing each other and showing, if needed, images, graphics and documents.
videodisco Recorded disc containing images and sound.
videolettore; video-riproduttore Equipment for playing back video and audio signals on magnetic tape.
videoproiettore Equipment used to project a video image on a large screen.
Videoproiettore projector to which a laptop is connected
videoregistratore Equipment for the recording of images and sound on a magnetic tape in the form of a video.
Virtual MC (Master of Ceremonies) The inerface to the virtual audience during a Live Streamed event
visita Organized outing to a local place of interest.
visita a stabilimenti Tour to a manufacturing plant of interest to the meeting.
visita facoltativa Tour which can be purchased by individuals at an additional cost.
visita informativa; visita a scopo istruttivo; visita didattica Educational visit to a workplace or manufacturing plant of interest to meeting participants.
visita tecnica; visita a carattere tecnico Tour to a workplace of interest to meeting participants.
visitatore Person attending an exhibition to view the exhibits.
visitatore addetto ai lavori Visitor to an exhibition representing a specific trade or profession.
visto si stampi; imprimatur Word/phrase usually printed at back of title page and bearing signature and date on which publication was approved as ready for press.
voci facoltative Additional services/tours, etc. which may be booked or not according to preference.
WiFi technology that allows electronic devices to connect to a wireless LAN (WLAN) network,
workshop Working meeting aiming at finding a solution and a result to some problems or questions pending.
zona del palcoscenico più lontana dalla platea; upstage Part of the stage farthest from the audience or camera, as opposed to downstage
zona del palcoscenico vicina alla platea; downstage Area of a stage closest to the audience, as opposed to upstage.
zona espositiva; zona fieristica; centro espositivo Venue at which exhibitions are held.
zona morta Area where sound is muffled or absent.