3D skærm Is a type of video projector for displaying video, images or computer data on a screen or other flat surface with 3 dimentional picture.
à la carte Menu with price stated for each item offered, as opposed to a fixed price for an entire meal.
åben billet Ticket valid for transportation, indicating no minuted or specific travel details.
åbningsceremoni; indvielsesceremoni The formal opening of a meeting.
åbningsmøde; åbningssession Meeting(s) of a predetermined duration which begin an event and in which the principal items on the agenda are usually introduced.
åbningstale; indvielsestale; velkomsttale Formal speech given at the commencement of a meeting to welcome participants; usually given by an eminent person.
åbningstid Hours during which an exhibition is open to the public or trade visitors.
acontoindbetaling; acontobeløb Money received on account for payment.
ad hoc-udvalg Committee formed on a temporary basis to discuss a specific item.
adgangskort; adgangsbillet Ticket to be used for admission to an event.
administration; ledelse Organization and management.
administrerende direktor Principal executive officer of a company.
ændringer Changes made by the client after any part of the production process has begun. Usually billed as extra charges.
æreskomité Committee of individuals eminent in the related field whose names are lent to an event by way of endorsement.
ærespræsident Senior member of the committee of honour.
ærespræsident; æresformand Either a person chairing a meeting or presiding over an organization on an unpaid basis or one not performing such a function but accorded the title as a mark of special esteem.
æressekretær Voluntary (unpaid) member of the committee responsible for recording decisions and keeping records of discussions.
afbrydelse af mode Temporary break in meeting for a specific and unprogrammed reason.
afrejseskat Fee collected from traveler by host country at time of departure.
afslappet påklædning Sport shirt (possibly with jacket) for men; resort wear for women.
afslutningsceremoni Formal closing of a meeting.
afslutningssession; afslutningsmøde Last session of a meeting in which the subjects which have been discussed are summarized and conclusions may be announced.
afslutningstale Speech given to close a meeting. This may often include the result(s) of the meeting (recommendations).
Afsnit/Kapitler divisions of a book or a membership association
Afstå to decline to use ones vote
Afstemingssystem Is a type of interaction associated with the use of audience response systems, to create interactivity between a presenter and his/her audience. Systems for co-located audiences combine wireless hardware with presentation software, and systems for remote audiences may use telephones or web polls for audiences watching through television or the Internet.
Afstemning recording of votes
Afstemningssystem A term encompassing several different types of voting, embracing both electronic means of casting a vote and electronic means of counting votes
aften- Evening on which the exhibition will remain open later than usual.
afvigelse Departure of individual passenger from established group itinerary.
aircondition; klimaanlæg System that controls the temperature and humidity of the air in a room.
akkreditering Official authorization to cover an event. The process of granting such authorization.
akkrediteringsbestemmelser Established principle or mode of action to be followed in order to obtain the accreditation.
akkrediteringsformular Document for official authorization.
akkrediteringskomité Committee who supervises all the matters relevant to the official authorization to cover an event.
akkrediteringsnavneskilt Identifying tag used for official authorization.
aktivt sprog The language being used by the speaker.
Ambassade national representation in another country
Amfiteater a circular building with seats rising in tiers around a central open space
anamorf linse; cinemaskoplinse Lens adapter designed to produce a wide-screen image.
animation Slide technique which creates an illusion of movement when used in rapid sequence.
Annaler/Årbøger a narrative of events, year by year
annoncering i medierne Advertising to the public in journals, newspapers or magazines or on radio, television or film.
ansøgning om at fremvise en film Identification card to enable exhibitors to gain access to an exhibition.
ansøgning om at fremvise en plakat Form for presentation of a poster for inclusion in a poster session; submitted for assessment and screening by a selection committee.
ansøgning om at give en praktisk demonstration Form requesting authorization to give a demonstration.
ansøgning om at holde et foredrag Form for submission of an abstract to support an application to present a paper; for assessment and screening by a selection committee, often referred to as an “abstract form”.
ansvarsfraskrivelse Clause in contract ensuring that a group or company will not be responsible in the event of a claim.
antal 1. Total number of attendees for a given period 2. Total number of exhibitors for a given period.
antal simultantolkbare sprog Total number of languages into which speeches are being interpreted (including the floor language).
arbejdsfrokost Light meal for small discussion groups, without a break from working sessions.
arbejdsgruppe; arbejdsudvalg Group with a specific task at which the participants discuss a particular subject, analysing it from all possible angles. It is usually intended to arrive at a common position within the group for the proposal to a higher body of a solution to that problem. Also, group meeting to learn a particular technique by means of the practical application of the methods and techniques in question.
arbejdsprogram; arbejdsplan Timetable of meeting content.
arbejdsseminar Workshop-type educational experience where students learn by doing.
arbejdssession Every prearranged session of a meeting.
arbejdssprog Language in which the various aspects of a meeting are conducted in practice.
arealoverskridelse Use of floor space outside exclusive booth area.
audiomode Conference bringing together three or more people in two or more locations using voice-only telecommunications. The term teleconference is sometimes used as a synonym for audioconference although it has a wider meaning.
audiovisuel Using both sight and sound eg combining radio and television techniques.
audiovisuelle hjælpomidler Audio and visual support for meeting, us. ally taking the form of film, slides, overhead projection, flip charts and blackboards.
auditorieopstilling; teateropstilling Conference seating where chairs are arranged in rows facing head table, stage or speaker.
auditoriestol Chair with an attached writing surface.
avisudklip Article cut from a newspaper or magazine.
bærbar computer; bærbar datamat Computer capable of being carried about readily from place to place and used away from the owner’s home base. In order of increasing size the main subcategories are: handheld/pocket, notebook, laptop.
Bærbar pc See tablet
Bærbar pc / tablet A complete mobile computer, integrated into a flat touch screen device
bærbart tolkeanlæg; mobilt tolkeanlæg System which can be transported and set up in any venue without the need for built-in booths or electric circuits.
Bæredygtighed the ability to keep going continuously or to leave a lasting legacy that will continue
bæreevne Maximum amount of weight per unit of area which a floor can support.
bag scenen Area at sides or rear of stage not seen by the audience.
Baggrund background staging
baggrundsmusik Music accompanying the arrival or departure of guests.
bagprojektion Image projected on the back surface of a screen placed between the viewer and the projecter.
bagrum Equipment storage area at show site, usually draped off area in exhibition hall/unsold space.
Båndbredde the bit-rate of available or consumed information capacity expressed typically in metric multiples of bits per second.
båndoptager Magnetic recording/reproduction apparatus in which the recording medium takes the form of a magnetic tape.
båndspiller Machine designed only for playback of recorded magnetic tapes.
båndspiller og -optager Machine which can be used both for recording tapes and for playing back prerecorded tapes.
bankanvisning Payment format issued by a bank.
banket; festmiddag Normally a formally seated dinner in the evening with sometimes speeches given in the presence of or by a VIP (Very Important Person).
banketchef Hotel staff person responsible for selling group and local food and beverage functions.
bankforretninger The carrying out of financial operations.
bankgaranti Guarantee on the part of a bank that it will pay in the event of default, so that no enquiries regarding the solvency of the person or body in question are needed.
bankoverførsel Movement of funds between banks or from one bank account to another.
bankoverførsel Money forwarded by or to a bank.
banner Suspended panel for decor or graphics. May be cloth or rigid material.
basisstand Stand with no services or facilities, meaning that these all have to be hired at an additional cost.
befuldmægtiget underskrift; retsgyldig underskrift Signature of person(s) with authority to sign cheques and contracts on behalf of the organization.
begivenhed That which happens, an occurrence.
begivenheder All non-intellectual oriented meetings.
begrænsning at taletid Duration of the time accorded to speakers.
Begunstigede a receiver of benefits
bekendtgørelse af mødet; mødeoversigt Leaflet or brochure with essentials on forthcoming event.
bekræftelse Oral or written agreement by a facility to accept a request for accommodation; to be binding the agreement must state the intent of the parties, the particular date, the rate, type of accommodations, and the number to be accommodated; oral agreement may require guest credit card number.
belægningsprocent In hotel industry, the percentage of total number of available sleeping rooms actually occupied.
bemyndigelse til indgåelse af forpligtelser Signed authority to proceed with an item of expenditure.
benafstand; afstand mellem stolene Distance between rows of seats on an aircraft.
Beredskab/Beredskabsplan planning for an uncertain event
besøg Organized outing to a local place of interest.
besøgende Person attending an exhibition to view the exhibits.
besøgende med faglig interesse Visitor to an exhibition representing a specific trade or profession.
bestilling på stedet Exhibited goods and/or services ordered on-site.
bestillingsformular for tekniske installationer Preprinted document on which facilities can be ordered.
bestyrelse Group of members responsible for establishing and enforcing the rules and regulations of a society or association.
bestyrelse An official body (cf board) which manages the affairs and administers the funds of an institution or organization.
bestyrelsesformand The principal officer responsible for overall administration of an organization.
bestyrelsesmøde A meeting of the governing body of an organization.
betalingsbemyndigelse; betalingsbevilling Signed authority to proceed with the payment of an invoice or refund.
betalingsmåde Method of settling a bill/account.
betingelser for tilbagebetaling Policies which determine allowable reasons and time lines under which fee for a meeting or show will be refunded in whole or in part.
betjeningsafgift Inclusive gratuity specified by the restaurant/hotel management and shown in the bill.
bidragyder One who presents a paper, either verbally or in a visual form (e.g. poster).
Billboard (skilt) a large outdoor board for advertising
biludlejning Facility to hire a car.
Biprodukt a secondary product derived from a manufacturing process or chemical reactio
blåkopi; sidste korrektur Final copy for approval before printing.
blanket; formular Printed or typed document with blank spaces for insertion of specific required or requested information.
blok Number of rooms reserved for one group.
boom-mikrofon Microphone mounted on an extension. Often used in Q&A sessions.
bordkort Card, placed on the table, inscribed with the name of the person designated to sit at that place.
bordmikrofon Microphone on a short stand placed on a table for seated speakers.
børnepasning Arrangements for care of children during a short absence of the parents.
brainstorm; brainstorming Group session in which all participants contribute creative ideas which are not initially judged for merit.
branche Relating to groups whose members work in common fields.
brandforsikring This insurance usually covers loss or damage attributable to fire, smoke, explosion, or forces of nature. It can also cover water damage.
brandsikkert Material that is flame resistant.
Breakout/Opdeling splitting of a larger group into a number of smaller ones
briefing (orienteringsmøde) A session at which precise instructions are given and participants informed thoroughly (cf briefing).
brochure Document describing and promoting the advantages of an item or service.
brøndbordopstilling Tables set up in a square (or rectangle) with chairs placed around perimeter. Centre inside tables is hollow.
Brugergenereret indhold Stands for User Generated Content and referes to a range of Media Content available in a range of communication technologies; mobile, web that enable the individual to create the content
bruttoareal Total amount of space in exhibition hall or meeting room.
bruttovægt The full weight of a shipment, including goods and packaging.
budget Estimated total income and expenditure divided into subject categories and arranged by principal heads of income and expenditure.
buelampe High-intensity light source for large screens or long projection distances.
bus (etc.) i pendulfart; transportservice Conveyance which travels back and forth over a particular route, especially a short route or one connecting two other transport systems.
business centre Area in hotel or meeting venue offering various office facilities.
Bygningsprojektering A production method that projects an image directly onto a building and can give the illusion of bringing the building to life
Cafeteria restaurant at which customers fetch the food and drink
call for papers Document containing detailed instructions for submission of papers for assessment and selection by the committee.
check-in tid Preferred time for guests to arrive at hotel.
check-ud tid Time at which guests departing on that date should have completed their check-out.
chefoperatør Person who calls cues from the control room.
Cirkler Circles are clusters of a user’s friends on Google+, meaning you can group certain people you choose to connect with on your Google+ into a certain Circle–such as colleagues, college connections, family, etc. When you want to share content with only these individuals, you include that specific Circle in your post’s sharing options.
clipsmikrofon Microphone designed for positioning on the clothing of the user.
computerskrift Lettering generated by a computer.
Core PCO/Kerne-PCO PCO that is contracted to move with the meeting for whom they are engaged
Crowdsourcing process of obtaining needed services, ideas, or content by soliciting contributions from a large group of people, especially an online community, rather than from employees or suppliers.
cue light; tally light; kontrollampe Small red light on the camera indicating when the camera is on.
dækket bord Placement of food on banquet tables prior to seating of guests.
dag for fagfolk; branchedag Day of an exhibition restricted to attendance by professional or trade visitors.
dagens menu Full-course meal menu at a fixed price.
dagligt nyhedsbrev Daily information sheet for participants during event.
dagsorden Subjects to be discussed at a meeting.
datamatprojektor; multimedia-projektor A devise that projects from portable computer or desktop PC onto a screen.
datamatstøttet oversættelse Translation technique that uses the computer as a tool for the solution of problems.
datamatstøttet publikationsfremstilling; desktop publishing; DTP Production of high-quality documents including text, graphics and pictures using computer equipment. This may be accomplished through the use of application software on general-purpose systems or by means of a dedicated system. In an office environment, the process is termed desktop publishing.
datamatstyret stereofonisk konferencesystem Sound balance control assisted by computer.
debat Presentation given by two or more experts in a certain field who must sustain their points of view.
debet An item entered on debtor side of an account (oppos. of “credit”). To take one sum away from another.
definitiv reservation Reservations confirmed in writing.
dekoration; udsmykning That which adorns, an ornament.
delegation Representatives of a particular country or organization at a meeting.
delegeret Voting representative at a meeting.
deltagelse i tidligere møder The attendance of a participant to previous meetings undertaken by the same organization and by other organizations.
deltager Person taking part in the activities of a meeting.
deltagerbevis Admission card confirming a booking and registration to a meeting.
deltagerens herkomst The residence of the participant (town, region, country). If residence and nationality do not coincide, they may be registered separately.
deltagerkort Admission card confirming a booking and registration.
deltagerliste List of delegates and accompanying persons registered to attend an event.
deltagers motivation The ultimate reason impelling a person to turn up for the meeting called together by the organizer.
demontering; nedtagning Take-down and removal of exhibits.
depositum Partial payment to secure product or service
destination A city, area or country which can be marketed to groups or individuals as a place to visit or hold a meeting.
diapositiv; lysbillede Photographic transparency on a small plate or film arranged for projection.
Diasrække/Diasshow set of imagery et in a power point presentation, formerly a collection of slides
Digital Podium Stand used by speakers at a meeting with a digital screen infront which can be used to display branding, speaker information etc
Digital skiltning Live information relayed to signs around the venue that can display the conference programme and show what is going on inside session rooms. Can also be instantly updated with new information eg replacement speakers or session changes
direkte afregning Accounts receivable mailed to individuals or firms with established credit.
direktion Body appointed by the Governing Board or General Assembly to manage the affairs of a society, association, etc., on a day-to-day basis.
Dirigent director of an orchestra
diskussionsblanket Application to put a question during a meeting session to a particular speaker and on a specific subject; usually to be submitted in advance of the session.
diskussionsdeltager; debattør Member of a meeting audience who participates in discussion during a meeting session.
diskussionsgruppe Group of participants debating separately within some types of meeting. Similar to a working group but with no expectation of reports or papers.
diskussionsleder Person who introduces topic of discussion and controls the discussion in the group.
diskussionsreferat Short report of discussions that have taken place in the meeting hall.
Diversificering alternative direction in business from your core activity
dobbelt booking Reserving space for two groups (or persons) for the same dates when only one group (or person) can be accommodated.
dobbeltprojektion; superimposition Technique of superimposing two images on a screen at the same time.
dobbeltseng Bed normally measuring 130 x 32cm (5x 78 inches) for 2 persons. “Standard double bed” is referred to in UK a 4’6″ x 6’^”
dobbeltværelse Room containing one bed for two persons.
dobbeltværelse for én person Twin/double room occupied by one person, paid for at a negotiated rate.
dobbeltværelse med to senge Room containing two single beds.
dokumentmappe Container for meeting documentation.
donation; gave Sum of money or items of value received as gifts.
drejescene Motorized rotating platform.
drikkepenge Amount paid as a reward for special service, sometimes obligatory in the form of the “service charge” but often optional in the form of a “tip”.
dummy Preliminary mock-up for a publication, made up in correct size and number of pages, showing the position of the various text elements and illustrations.
dværgmikrofon; minimikrofon Small microphone.
DVD optager Is an optical disc recorder that uses Optical disc recording technologies to digitally record analog signal or digital signals onto blank writable DVD media.
E – Konference / Event Conference which is held electronically via the internet
efter forbrug (Liquor) drink served and charged for by the number of drinks served.
efternavn Name by which all immediate family members are known. Women usually (but not always) adopt their husband’s family name upon marriage.
efteruddannelseskursus A complete and methodical treatment of the specialist areas to be updated for post-graduate students. The duration of such a course varies and a certificate of participation is usually awarded upon completion.
eksekutivsekretær Person appointed to handle organizational functions and who is given certain administrative authority and responsibilities.
ekskursion; tur Organized outing to a specific place of interest.
ekspertgruppe Group of specialists in a particular field.
ekspertgruppe A group of expert advisors assembled especially to answer questions of immediate or current interest.
eksporttilladelse A government document which permits the “licensee” to engage in the export of designated goods to certain destinations.
eksternt arrangement Conference Terminology
ekstra opmærksomheder Complimentary items in sleeping rooms such as special toiletries, morning newspaper, flowers, fruit, sweets or small gifts provided for guests.
ekstra overnatning All extra nights spent by the participant other than overnight meeting stays.
ekstraordinær session Special session for activities, needs, or situations that are different from those normally and originally prepared for.
ekstrasession Session added on to the end of the day’s programme, usually after dinner, to accommodate extra papers or an extra plenary lecture.
ekstraudgifter Expenses other than room and tax, billed to a guest’s account.
elektronisk betaling Payment by means of electronic funds transfer, e.g. using a credit card at a point-of-sale terminal.
elektronisk hvidbord A system of controlling multimedia presentations by displaying computer generated images onto a white board. The board copies all information written or taped onto it, and saves, publishes or prints out the notes.
elektronisk tavle System for sending handwriting, and hand-drawn graphics, over a telephone line. The sender may use either a light pen or a digitizing tablet, and the appropriate image will appear on a television monitor at the remote location.
elforsyning Temporary supply of electricity to a stand to which electrical goods can be connected.
en suite Two or more rooms with private connecting doors permitting access between them.
endeligt program Document sent out in advance of the meeting containing details of the provisional programme of the event, together with information about registration and a registration form. For a scientific meeting the call for papers will often be sent out with this document.
endeligt program Document containing the definitive meeting and social programme, circulated immediately prior to a meeting or distributed at the commencement of an event.
endeligt regnskab Statement of income and expenditure following the end of an event.
endestand Stand at the head of a row.
eneagent; eneleverandør Contractor appointed by show or building management as the sole agent to provide services.
engangsstand Exhibit or display built for one use only.
engelsk morgenmad Breakfast usually consisting of juice, cereal, eggs, bacon, toasts and preserves, and hot beverages.
engelsk servering Waiter offers food platter to guests who help themselves.
enhedspris One rate for each room in a guest room block.
Enkeltstående/Selvstændigt a function or activity that is not supported by any other function or activity
enkeltværelse Room containing one bed for one person.
E-opstilling Tables set up in the shape of an E with chairs on the outside of the closed end and on both sides of each leg.
E-plakat electronic poster
E-publikation electonic publishing
Etnisk belonging to a different race from your own
European plan; værelse uden måltider Room rate with no meals included.
Event Blogs/Fora Blog space setup for a particular event where attendees can leave thoughts and feedback on any aspects of the event through a number of threads
fadservering Each food item is served by waiter from platter to individual.
fagmesse Exhibition of products and services that is not open to the general public.
faktura A demand for money detailing goods, with prices, sold or consigned to a purchaser.
Fakultet Group of those qualified to teach
familierabat A discount price offered by hotels and resorts to second and successive members of families who travel together.
fast standvæg Booth constructed with plywood or similar material (as opposed to booth formed by drapery only).
fast stilling; fast mandat Appointment on a permanent basis within a group, organization or body.
fast teateropstilling Permanent, non movable seats in a meeting room or amphitheatre.
Festtelt large temporary structure, eg tent, usually whose walls are not solid but canvas
filmfremviser Equipment for projecting cine film.
Firkantstast A hashtag is a tag used on the social network Twitter as a way to annotate a message. A hashtag is a word or phrase preceded by a “#.” Example: #yourhashtag. Hashtags are commonly used to show that a tweet, a Twitter message, is related to an event or conference, online or offline.
fjernbetjening Control of apparatus, such as audio visual equipment, from a distance.
fjernelse af affald Removal of rubbish from building or stand areas.
flerstrenget konference Conference with parallel programme session when participants have the choice to follow one or the other road or to jump from one track to the other during the duration of the meeting.
Flertal the greater number of
flervejskommunikation; multichannel With two or more communication bands (receivers).
flervejskommunikation; multímedia Use of two or more audiovisual media in one presentation.
flipover Large pad of paper placed on an easel and used by a speaker for illustrative purposes.
flyttet til et andet hotel Guest holding confirmed sleeping room reservation sent to another facility because of overbooking.
fødested Denotes place of birth (not necessarily nationality).
fokusering; finindstilling Process of adjusting a camera, telescope or the like so as to ensure that the image it provides is sharp.
folder; prospekt Single-sheet printed announcement or advertisement.
Fora Also known as a message board, a forum is an online discussion site. It originated as the modern equivalent of a traditional bulletin board, and a technological evolution of the dialup bulletin board system.
forberedende mode Meeting of a restricted group before the official assembly in order to finalize preparations.
forbindelse A close collaboration for smooth coordination.
Forbindelser The LinkedIn equivalent of a Facebook ‘friend’ is a ‘connection.’ Because LinkedIn is a social networking site, the people you are connecting with are not necessarily people you are friends with, but rather you met in brief, heard speak, or know through another connection.
force majeure-bestemmelse Contract clause which limits liability should a performance be prevented due to disruptive circumstances beyond control. Usually inclement weather does not apply.
fordeling af dokumenter; omdeling af dokumenter Handing out or mailing of documents.
fored rag Discourse given before an audience, especially for educational purposes.
foredragsholderlokale Lounge for speakers to relax and to prepare their presentations.
foreløbig tilmelding; foreløbig registrering Incomplete registration where the fees or full payment have not been received.
forfriskningspause Time between sessions when refreshments are served.
forhandlingstolk; dialogtolk Person interpreting a conversation between two or more persons from one or more foreign languages into his mother tongue and vice-versa.
forhåndsregistrering; forhåndstilmelding Submitting an application/booking and/or payment to attend a meeting made prior to the opening day.
formand; dirigent; modeleder; ordstyrer Person selected to preside over a session or lead a committee.
formand; forkvinde Person who presides over an organization or meeting. Chairman can also be used to describe the person presiding over a committee or meeting session.
fornavn Name given to identify individual family members.
forretningsmode Business-oriented meetings in which the participants represent the same company, corporate group, joint-venture or client/provider relations with an orientation towards improving or achieving business, competing in conditions far from perfect competition.
forretningsrejse The market segment comprised of groups or individuals that work for a given company and are traveling for business reasons at the company’s expenses.
forretningsudvalg; eksekutivkomité Group of people who carry out the strategies and policies to be implemented
forsamlingshusopstilling; “fælles kaffebord”-opstilling Variant of schoolroom setup in which tables are perpendicular to the head table, and chairs are placed on both sides of the tables.
Forsendelse shipment of goods
forsendelsesliste; adresseliste Contains the names and addresses of the persons to whom publicity material or other information is to be sent.
forsikringsbevis Serve as evidence of the financial capability of an indemnitor (supplier) who has executed an agreement in favour of an organization.
forslag Plan put forward for consideration or acceptance.
forslag på dagsorden Formal proposal to be discussed and voted on in a meeting.
forstærker Device enabling sound to be intensified.
Forstærket virkelighed Augmented Reality (AR) is a technology enriching the real world with digital information and media, such as 3D models and videos, overlaying in real-time the camera view of your smartphone, tablet, PC or connected glasses
første indkaldelse Initial notification of the event, generally outlining the basic framework of a meeting; a widely circulated document, sometimes called a flyer.
forste udkast First version of a paper or document which is subject to further amendment.
førstehjælp Emergency care or treatment given to an ill or injured person before a doctor arrives.
førstehjælp First aid provision.
førstehjælpspost Place where emergency care is provided.
Fortaler one who speaks in favour of another
fortryk Printed volume of meeting papers available prior to or at an event.
forudbestilling and/or services ordered up front.
forumdebat A discussion within a forum (cf forum).
forvaltningskomité Committee to carry out policy and strategy for the organization of an event.
fotokopimaskine Machine for photocopying documents.
fremtidige reservationer; booking Booking for events taking place at a future time.
fri bar Private room bar setup where drinks are paid for by a sponsor or are included in the fee paid.
friholdelsesklausul Clause in a contract whereby a party explicitly refuses to accept responsibility for something.
frit foredrag; frit indlæg Written transcript given as a result of acceptance of the submitted abstract on a subject chosen by the author.
fritidstilbud A service concerned with the organization of free or unoccupied time.
fritstående materiale self-supporting and independent exhibit material.
friværelse Complimentary rooms which a facility provides without charge based on the number of rooms picked up and occupied by a group.
frokost Midday meal; sometimes with speeches or presentations during meetings of professional associations.
frontprojektion Projection of an image onto the front surface of a light-reflecting screen from a projector placed within or behind the audience.
fuldstændig tekst The complete version of a text
fuldstændigt forhandlingsreferat Full and exact transcript in writing of all speeches, debates and discussions.
fuldt udstyret stand Stand equipped with all services and facilities such as electrics, fascia, carpet, lighting, etc.
fund-raising Process of obtaining money and funds from additional sources other than registration fees.
Gæld money or goods owing
gæsteforedrag Speech submitted on a specific topic at the request of a committee.
gæstekort; indbydelse Invitation to potential guests, visitors, participants to attend an event.
gæstetaler; gæsteforelæser Speaker, specifically requested to speak to the audience on a given topic.
gået fra regningen Departing guest who fails to pay for accommodation.
gaffeltruck Vehicle with a power-operated pronged platform for lifting and carrying loads.
gallamiddag Outstanding social event of the conference, usually in the evening with entertainment or speeches during or after a formal meal. Usually formal dress requested.
gang; udstillingsgang Passageway for people to pass between two rows of stands facing each other, between the stands and the walls of a hall or from one level to another.
garanteret reservation Pre-paid reservation held until agreed arrival time, or check-out time the next day, whichever occurs first. Guest is responsible for payment if reservation is not cancelled.
garanti The number of servicings to be paid for, whether or not they are actually consumed; usually required 48 hours prior to the event.
garderobe Room in which outer garments may be left temporarily.
garderobe-medarbejder A person who is employed to take care of people’s coats, hats or luggage in the cloakroom (cf cloakroom).
garnhæftning Binding process by which folded sections of book or magazine are laced on top of one another and stiched together from top to bottom.
gbordplan Plan showing location of tables at a banquet or dinner. Usually accompanied by an alphabetical listing showing at which tables individuals should be seated.
generalforsamling General and formal meeting of an association, club, organization or company attended by a specified proportion at least of its members for the purpose of deciding legislative direction, policy matters, the election of internal committees and approval of balance sheets, budgets and the like. An assembly generally observes certain fixed rules of procedure. Frequency: usually held at a set time and place on a regular basis, most General Assemblies are held on an annual basis and refer as AGM.
generalsekretær Permanent head of the general organization.
generel information Information of interest to all participants.
get-together; uformel sammenkomst An informal social gathering.
godkendelse To give approval or agreement to a certain subject matter or event.
godtgørelse; tilbagebetaling; refusion Money repaid.
gratis Offered at no cost.
gruppe A number of persons associated in some joint action; a definite number of persons working together.
gruppearbejde Small group sessions within a meeting organized to discuss specific subjects.
grupperejser Travel programme with special fare and specific requirements such as a minimum number of persons traveling as a group throughout the tour.
gruppereservation Block reservation of rooms specifically for a group.
gulvmikrofon Microphone fixed on a support-stand.
Hacke by way of breaking into someone else’s computer programme
hæftning Process of fastening pages of books, brochures, magazines, together.
hæftning Binding process using wire staples.
hall; foyer; lobby Public area in hotel or hall for assembly or registration.
halsmikrofon Portable microphone that hooks around the neck.
halvcirkulær teateropstilling Same as auditorium or theatre style except chairs are in a semicircle.
halvmånebord Two quarter-round tables joined to make a half circle. Seating locations for honoured guests and/or meeting presenters.
halvøstand; halvøformet stand One of two or more exhibit spaces back to back with an aisle on three sides.
halvpension Rate inclusive of breakfast and any other meal, usually dinner, in addition to room.
handicapvenlig Free of obstacles hindering the movement of disabled persons to all public areas within a building.
HD Projektor Is a type of video projector for displaying video, images or computer data on a screen or other flat surface with High definition picture
HD Skærm Is a type of flat panel display with a high definition picture
Headset Mikrofon Wireless microphone, to allow the speaker free movement around the stage during his/her presentation
helpension Rate inclusive of breakfast, lunch and dinner, in addition to room.
henstilling Strongly suggested course of action; sometimes has binding force.
hesteskoopstilling Horse-shoe shaped table.
hittegodskontor Stand where lost items may be recovered.
hjælpetjenester The services which accompany a meeting (stewards, technicians, interpreters, etc).
hjemland Denotes country of parental nationality.
hjørnestand Exhibit space with aisles on two sides.
hjørnestand Exhibition space with booths at back on each side.
højfølsom mikrofon Microphone designed for use at a substantial distance from the mouth of the person speaking.
højsæson Busy times of year during which hotels normally charge higher rates.
højttaleranlæg Audio and/or visual system used for the purpose of broadcasting or visualizing speech, music or other sounds or images to a large audience.
honorar Payment made in token of personal involvement in an event.
hotelindkvartering Bedroom(s) at a hotel and rooming arrangements; usually specifying the hotel classification in terms of its amenities, facilities, level of service and cost.
hotelklassificering The classification of a hotel in terms of its amenities, facilities, level of service and cost. Qualifications and terms may vary by country.
hotelreservationsformular Booking form for reservation in a hotel for use by participants.
hotelreserveringsafdeling Division of a convention bureau responsible for assisting organizers handling hotel reservations for meeting attendees.
hovedbord Seating location for honoured guests and/or meeting presenters.
hovedforedrag Top level presentation.
hovedkontor Where several hotels are used for one event, the hotel where the main administrative and hospitality functions are located.
hovedleverandør; hovedagent Company which provides services to exhibition management and exhibitors.
hovedtale Fundamental or leading speech made usually at the beginning of a meeting.
hovedtaler Speaker who sets forth the theme of the meeting.
hovedtelefoner Device that converts electrical energy into sound waves and is worn over or inserted into the ear.
Hovedtelefoner A device that allows the audience to listen to the speaker in simultaneous interpreted languages
hovedtelefoner med mikrofon Headphone with a built-in microphone.
HR/Personale personnel
hvisketolkning The process of interpreting on a simultaneous basis in a low voice to the participants, usually seated next to the interpreter.
hylder Thin wooden, or metal, boards fixed horizontally on a wall for displaying objects and sales materials.
ikke udlignet konto; uindfriet regning Outstanding invoice not yet paid.
incentive-mode (belønningsmøde) Meeting event as part of a programme which is offered to its participants to reward a previous performance.
indbydelse; invitation Courteous written request for attendance at a function for which no charge is made.
indcheckning Procedure for guest arrival and registration.
indretningsplan; opstillingsplan Floor plan with specific requirements (dais, tables, chairs, etc.) drawn to scale.
Indtægt income
indtægter Money received.
informationsmøde; briefing Meeting of a group of people with a particular knowledge or responsibility on an area of activity to advise them of the details of their involvement.
informationsskranke Stand at which an official gives information.
inspektion Inspection to assess facilities or location.
institut A professional organization/establishment formed to promote education, literature, art, or the like.
instrukser for præsentation af postere Guidelines for those presenting a poster.
integreret mode A meeting which forms part of a larger event (cf meeting).
integreret seminar A seminar which forms part of a larger event (cf seminar).
integreret symposium A symposium which forms part of a larger event (cf symposium).
interaktivt mode Session where participants take an active part in the work.
interaktivt svarsystem A system which enables the audience to respond to prepared questions by means of a multifunction keypad. Responses are fed to a computer which tabulates them and displays the results graphically on a projection screen.
Interessenter those persons or organisations who have an interest in a given project or investment
internationale moder 1. International/intercontinental: a meeting of an organization with multi-national membership that is available to meet on more than one continent. 2. International/Continental: a meeting of an organization with multi-national membership that is available to meet on only one continent.
internationalt mode International meeting with a minimum of 100 participants from at least four countries.
Internetcafé An area where computers are stationed to allow delegates to access the internet
Internet-tilgang A connection to Internet through a local access provider. It can be an analogue, a digital or an Ethernet network access.
introduktionstur Hosted trip to assess facilities, locations or services.
inventar Total amount of furniture and equipment available for show.
inventarudlejningsfirma Management providing furniture and/or services to exhibitors for a single fee.
invitation The proposal submitted by a destination or a property inviting a group to meet in their venue.
jakkesæt; daglig påklædning Business or lounge suits and short day dresses; can include informal forms of national dress.
Kabaret entertainment provided at which guests are at a table;
Kabaret-opstilling seated at round tables, either fully occupied;  or half occupied facing stage/screen
kaffepause Short interval between sessions during the morning or afternoon at which coffee is served.
kamerahoved Pan-tilt device on which a camera is mounted.
kanal A special line reserved to a specific usage (language, speech on walkie talkies, etc).
kapacitet Maximum number of people allowed in any given area, or maximum number of people that a setup can accommodate in a function room.
karrusel Circular holder used for projecting 35mm slides.
karruselprojektor Slide projector fed from a circular drum and consequently not requiring constant manual replacement of slides. Often remote-controlled.
kasserer Person appointed to control the finances of an event or organization; normally chairman of a finance committee or its equivalent.
kassette Plastic box containing a video- or sound recording tape.
kjole og hvidt Formal dress requiring white tie and tails for men and formal evening dress for women.
klargøringslokale; magasin Area adjacent to main event area for set up, dismantling and temporary storage.
klargøringstid Period necessary for the preparation of the conference and exhibition venue before the arrival of the delegates and exhibitors.
Kollektiv Intelligens Collective intelligence is a shared or group intelligence that emerges from the collaboration and competition of many individuals and appears in consensus decision-making in social networks.
køllemikrofon Unidirectional type of microphone that accepts only narrow-angle sound.
kollokvium Informal meeting for the purpose of discussion; usually of an academic or research nature and aimed at ascertaining areas of mutual interest through exchanges of ideas. Frequency: as and when appropriate, but with little regularity.
komité A group of people appointed for a specific purpose.
Kommentar A comment is a response that is often provided as an answer or reaction to a blog post or message on a social network. Comments are a primary form of two-way communication on the social web.
kommunikationscentret; sekretariat Area in meeting venue for telephone, fax, telex or teleconferencing facilities.
konference Participatory meeting designed for discussion, fact-finding, problem solving and consultation. As compared with a congress, a conference is normally smaller in scale and more select in character – features which tend to facilitate the exchange of information. The term “conference” carries no special connotation as to frequency. Though not inherently limited in time, conferences are usually of limited duration with specific objectives.
konferenceberetning; konferencerapport Official summary of meeting events.
konferencehåndbog Normally pocket size, a small book containing useful information and instructions relating to an event and the locality in which it is to be held.
konferencekoordinator Title generally conferred upon the chief administrator of the entire event.
konferencelokale Meeting room set up with a permanent conference table and suitable seating.
konferencemanuskript; indlæg Work submitted for inclusion as an oral or poster presentation, often in response to a call for papers; not an invited paper.
konferencemappe Generally a comprehensive collection of meeting documentation within its container.
konferenceopstilling Table set up in rectangle or oval shape with chairs on both sides and at both ends.
konferenceoversætter Person who translates meeting documents into other languages.
konferenceprogram Printed timetable of events at a meeting, including working sessions with locations and the names of speakers, and social events.
konferencesekretariat Staff providing secretarial services in connection with the organization of a meeting or the like.
konferencesekretariat The office responsible for the administrative, clerical and secretarial affairs surrounding planning, and management of a conference (cf conference).
konferencested The destination where the meeting takes place.
konferencested The building and environment area where the meeting takes place.
konferenceterminolog Person who conducts terminology work specifically in the context of meeting organization.
konferencetolk Person who interprets into another language oral presentation(s) made during a meeting.
kongres Regular corning together on a representational basis of several hundreds – or even thousands – of individuals belonging to a single professional, cultural, religious or other group. A congress is often convened to discuss a particular subject. Contributions to the presentation and discussion of the subject matter come only from members of the organizing body. Frequency: usually established in advance and can be either multiannual or annual. Most international or world congresses are of the former type while national congresses are more frequently held annually. A congress will often last several days and have several simultaneous sessions.
kongrescenter; konferencecenter Premises built specifically for holding meetings and exhibitions.
kongreshjælpere Those persons who work in the congress’ auxiliary services and have been identified by the organizer and the contracted firm (if any) whose names are clearly stated in a previously prepared register.
kongresrejse A travel which involves all participants come to a multilateral gathering organized around a previously established advertised theme.
Konkurrence competition
konsekutivtolk Person who translates a speaker’s words into his mother tongue (and possibly vice-versa), either in full or in summary, when the speaker has finished what he was going to say or pauses to allow interpreting.
konsekutivtolkning Oral translation of a speaker’s words into another language, either in full or in summary and conducted when the speaker has finished what he was going to say or pauses for interpreting.
konsulent Expert who provides advice and assistance to a client on specific assignments. For very large projects, a consulting firm may be retained rather than an individual.
Konsulent one who provides specialist advice
kontantbar Private room bar setup where guests pay for drinks individually.
kontrakt Legal agreement between two or more parties.
kontrolbord The desk from which the technicians operate microphones and audio visual equipment.
konvent; kongres 1. General and formal meeting of a legislative body, social or economic group in order to provide information on a particular situation and in order to deliberate and, consequently, establish consent on policies among the participants. Usually of limited duration with set objectives, but no determined frequency.
konvertibilitet A currency is usually described as convertible if the holder can exchange it freely for another currency.
koordinationsudvalg; koordinationskomité Committee in charge of co-ordinating the organization of the event.
kopi Film or tape which has been printed from the original copy.
kortfattet referat Short account of a speech, debate or discussion.
kredit An item entered on creditor side of an account (oppos. of “debit”). To add one sum to another.
kreditbrev A document issued by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms
Kriterier a principal or standard by which something is judged
Kultur the development of individual national heritage eg music, science, art etc
kulturtilbud A service concerned with organizing activities which are mainly related to the artistic and intellectual side of civilization.
kupon; talon A negotiable ticket or voucher; a pass or ticket.
kurssikringskontrakt A financial instrument guaranteeing a specific rate of exchange in a foreign currency for a future transaction.
kuverter Actual number of meals served at a food function.
kuvertpris A fixed price covering all consumption within a given time frame; sometimes includes snacks or hors d’oeuvres.
Kvist/Gren small branch, generally used in congress terms to depict a formal dinner table layout whereby rows of tables are set at rightangles to a long top table, each row representing a sprig
læbemikrofon Microphone designed for use in contact with the lips of the speaker.
Lækker Delicious is a free online bookmarking service that lets users save website addresses publicly and privately online so they can be accessed from any device connected to the internet and shared with friends.
lærred; skærm Surface onto which images are projected by a film or slide projector.
Lanyards/Snore til navneskilte ribbon or string around the neck holding a badge or identification
lav sæson That time of year when travel and hotel rates are at their lowest.
layout Artist’s or designer’s indication of how a printed piece should look.
laysæson Time of year at which hotel occupancy is lowest and bargain rates are usually offered.
LCD Projektor Is a type of video projector for displaying video, images or computer data on a screen or other flat surface.
LCD skærm Is a type of flat panel display
ledsager Individual at the meeting site but not necessarily involved with the meeting sessions. Generally spouse or other family member or relation of the delegate attending a meeting for the social content of the meeting programme.
leje pr. kvadratmeter; kvadratmeterpris Basic charge for a square metre of exhibition space.
lejekontrakt Contract stating terms and conditions for rental of exhibition venue or for individual stand/booth within a venue.
lejer One to whom a lease is granted; holder of a lease.
lejestand Complete booth package offered to exhibitors on a rental basis.
let måltid og drikkevarer; forfriskninger Food or beverages, whether or not for sale, for informal consumption.
Ligemænd those persons of the same status as yourself
likviditetsbudget Document showing estimated dates when items of anticipated income and expenditure fall due and what sums of money will be due on those dates.
limbinding Binding process by which pages are glued together.
liniebelysning Lights attached along a track mounted on a ceiling or wall permitting flexible spotlighting and other effects.
liste over de delegerede List of delegates registered to attend an event.
liste over forhåndsregistrerede deltagere (Computer-generated) list of names pre-registered with a group.
liste over udgifter Form on which all charge transactions incurred by a registered guest are recorded.
listepris Facility’s standard, pre-established guest room rates.
loftshøjde Height of the ceiling of the exhibition hall.
Logistik the art of moving people and/or resources from one place to another
logo; bomærke Symbol identifying an organization or event.
lokal begivenhed An event, such as a graduation ceremony, local festival, etc., that draws its audience primarily from local market.
lokal transport The means of travelling within a city.
lokal vært; lokal organisationskomité A group of people, geographically local to the venue, who carry out the strategics and policies established for the organization of an event.
lokale; konferencested Area, property or specific facility to be used for meeting.
lokaleindretning Layout of tables, chairs, other furniture, and equipment for functions.
lokaleleje The price paid by the organizer to the owner of the meeting facilities.
lokalt organisationsudvalg; lokal organisationskomité Group of people from the host country, city or region of an event.
lokaludvalg Board for a geographical area of a society or federation, often synonymous for host committee.
lukket kredsløb; kreds Closed electric circuit.
lyd; tone Audible effects.
lyddødt område Area where sound is muffled or absent.
lydisoleret væg Barrier that prevents sound from carrying to and from adjacent rooms. Usually a permanent wall.
lydoperatørrum Area from which technician operates sound system in a room.
lysavis; lystavle Screen intended to provide information and to notify participants who are called away for urgent reasons during the session, without disturbing the meeting.
lysbilledapparat Apparatus used for projecting photographic slides onto a screen.
lysdæmper; reostat; regulermodstand Control that adjusts variations in the light level in a room.
lyspegepind Electric rod which casts an illuminated spot on the wall, blackboard, screen, etc. to draw attention to a particular feature.
lysstof rø r Neon lamps, with diffused light tubes as opposed to incandescent lights.
m2 pris Cost per square metre/foot for exhibition space.
Mægling a form of reconciliation between disagreeing parties
målsprog Language into which a speech or document is translated.
mangfoldiggørelse af dokumenter Reproduction of documents.
Manifest/Liste list of people, registrations, or items
manuskript Prepared version of a speech.
markedssegmenter Categorization of organization or businesses by professional discipline or primary areas of interest for the purposes of sales analysis or assignment.
mboom Adjustable support for positioning microphones or lighting fixtures.
medformand One of two or more persons appointed as chairman/president on an equal footing.
medudstiller Distributor or agent of main exhibitor sharing the same stand or booth.
Mellemmand/Formidler someone acting between parties
merværdiafgift; moms Government tax levied on goods and services.
messe Exhibition of products or services in a specific area of activity held with the objective of promoting business.
Messe Large trade exhibition
middag Non-working evening function at which a meal is served.
middag Evening meal for a group; not usually ceremonial.
mikrofon Instrument which converts sound into electrical signals.
mikrofon med rundkarakteristik; retningsuafhængig mikrofon Microphone that picks up sound from all directions.
minimal overgangstid Prescribed minimum time to leave one flight and board another. Set by airlines to allow time to transfer baggage.
Ministerium the body of ministers of a government
minuskel; lille bogstav Small letter, as distinguished from a capital letter.
mode General term indicating the coming together of a number of people in one place, to confer or carry out a particular activity. Frequency: can be on an ad hoc basis or according to a set pattern, as for instance annual general meetings, committee meetings, etc.
mode Gatherings for social purposes.
møde- og konferenceindustri
møde- og konferenceterminologi
mødeafbrydelse Definite break in meeting for a specific and unprogrammed reason.
modedato The time of the year when the meeting takes place.
mødefaciliteter Those facilities within the perimeter of the organization where the meeting takes place; it includes the installations and services both in the auditorium and outside.
mødeindkalder Member of committee in charge of convening participants.
modeleder; facilitator A group enabler (a person who maintains awareness of the group’s relationships, process, time and space without being a contributor to the group’s work).
mødelokaler; selskabslokaler Spaces or areas where meetings, banquets, exhibitions or other group events are held.
mødeorganisator Professional Conference Organizer
mødeprotokol Published volume containing papers presented at a meeting. May or may not include details of discussion.
mødesal; mødelokale Room where an assembly meets.
modeshow; modeopvisning Choreographed display of garments by models.
mødested Meeting place in venue for individual appointments of delegates.
Mødested meeting point
mødested; lokalitet Meeting site. Premises where the meeting will be held.
modets hovedemne The theme is arranged according to the main field of specialised knowledge that is dealt with during the sessions. The fundamental theme is proposed by the organizer with reference to the title of the meeting.
modets hyppighed The periodicity with which the same kind of meeting takes place.
modets varighed The number of days from the opening session to the closing session. Additional days for optional excursions are not included.
mødeudsættelse Suspension of the meeting either indefinitely or until a later date.
modtager Apparatus that converts electric currents or waves into visible or audible signals.
modulstand Exhibit constructed with interchangeable components.
montage; sideopsætning Definitive placement of text and illustrations on the page in accordance with the predetermined layout.
monter Skilled person used in handling assembly of heavy materials always working at union wages.
montering; klargøring Process of setting up exhibit booth and materials according to instructions and drawings.
morgencomplet Light breakfast usually consisting of juice, roll or pastry and a hot beverage.
multipleks With two or more communication bands (e.g. receiver).
multivision Projection of different images on different screens at the same time.
mundtlig fremstilling; mundtligt indlæg Contribution made verbally.
nærtalemikrofon Microphone designed particularly for use close to the mouth of the speaker.
næstformand Person selected to deputize for, or assist, the chairman in controlling and managing either a committee or a meeting session.
national konference Meeting participation available to organizations or individuals from one nation, meeting in that nation.
nationale moder; regionale moder 1. Domestic/national: a meeting of an organization with membership from a single nation available to meet in only that nation. 2. Domestic/Regional: a meeting of an organization with membership from a single nation available to meet in only a given region of that nation. 3. Domestic/sub-regional: a meeting of an organization with membership from a single nation available to meet in only a given sub-region of that nation.
nationalitet Identifies the country where the person has full rights by birth or naturalization.
navneskilt Identifying card worn by attendees to a meeting.
navneskilt A name card which identifies you.
nedlægningsdato Dates) set for dismantling.
Nedtællingssystem A technology to control the duration of a presentation
nedtagningsfrist; demonteringsfrist Day and hour ( deadline) by which stands must be dismantled and exhibition area empty.
nedtagningstid Action required to dismantle a function setup.
negativ Reversed form of original art or type.
netto salgsareal Actual amount of salable space available for or used by exhibit booths/stands.
nettopris Actual cost of a travel programme excluding mark-ups or commissions.
Network Segmentering Splitting a computer network into subnetworks ie: Organisers, Speakers, Delegates, etc either to boost performance or to  improve security.
nødudgang Door, clear of obstructions, designed for egress in the event of fire or panic.
nominering Submission of a name (person, organization or company), for election or appointment to a specific role or function.
no-show; udebleven gaest Person who has booked a room or a place at a meeting but does not arrive to take up the room or place.
ny tilmelding Registration received at the meeting and generally incurring payment of a penalty fee.
nyhedsbrev Update information sheet, generally used for promotional purposes.
Nyhedsopdatering A news feed is literally a feed full of news. On Facebook, the News Feed is the homepage of users’ accounts where they can see all the latest updates from their friends. The news feed on Twitter is called Timeline (not to get confused with Facebook’s new look, also called Timeline).
Obligatorisk obligatory or requirment to abide by the rules of the association/meeting
Obligatorisk/Tvungen compulsory
observator Delegate to an assembly who observes and reports but does not participate officially in its activities.
officiel kvittering Official acknowledgement of money received.
officiel middag Evening meal forming part of the official programme.
officiel reception Reception for conference participants hosted by local or governmental authorities or other officials.
officielt luftfartsselskab Officially designated airline that handles meeting transportation at preferential prices.
officielt sprog Language officially to be used for a meeting, e.g. for the publication of proceedings.
økonomiprocedurer Outline of accounting and banking systems.
økonomirapport Document incorporating the statement of income and expenditure and the budget at a given date.
økonomiudvalg Group of people who meet with responsibility for budgeting, cashflow, accounting and controlling finance and whose chairman is generally the treasurer of the event.
ombygningstid Action required to break down and reset a room.
omgivende lys The surrounding light, such as that reaching a television screen from light sources in a room. When the environment is a room, the term can be taken as equivalent to “room light”.
omkostningskontrol Process of maintaining levels of expenditure within the budget.
opbygningsdato Date(s) for installation/setting up of event.
Open Space -mode A meeting organized through Open Space Technology.
Open Space -teknologi OST is an approach to meeting facilitation which enables groups from 5- 1,000 to efficiently deal with complex issues in creating self-managed task groups. No pre-planning is required for agenda preparation and only one facilitator is needed.
opfølgende aktivitet Any event which is arranged for the period immediately following the conference proper.
opgørelse over indtægter og udgifter; regnskab Accurate account of the financial position at any given date showing all credits annnd debits within heads of income and expenditure.
opgradere To change to a superior standard.
ophængning Attachment of devices to the frame work of an exhibition hall.
oplag Number of copies printed.
oprydning Ä^S^#fi(    L )
opsigelsesklausul; annulleringsklausul Provision in a contract stating the terms on which the contract may be cancelled.
opslagstavle Board displaying one or more notices or warnings.
opslagstavle Board on which messages are displayed.
option(er) 1. Space which is reserved but not yet contracted for. The right of refusal to confirm a tentative space reservation if there is demand from another group. Same as: Tentative Hold.
opvarmning Activity to liven up the audience prior to show time.
ordrebekræftelse Written authority for a supplier to proceed or for an exhibitor: acceptance of order.
ordreformular Form for exhibitor requesting handling of materials.
ordstyrer Person who presides over panel discussions and forums.
organisationsudvalg; organisationskomité Group of people who decide or carry out the strategies and policies established for the organization of an event
original; manuskript Material to be, or in the process of being, set up for printing. Not to be confused with the everyday use of “copy” as opposed to “original”.
originalsprog Initial language in which a document is drafted or a speech delivered.
østand One of a group of four or more exhibit spaces with aisles on all four sides.
Over hele byen throughout the city
overarbejde Work performed on overtime.
overblænding; overtoning Gradual changing of one picture or sound or colour to another.
overbooking In the context of air transport, hotels, restaurants, tours: situation where number of confirmed reservations exceeds number of seats, rooms, places available.
overheadprojektor Equipment which projects an image onto a screen by passing light through a transparency.
Overholdelse a ruling to which you should abide
overnatning The nights spent by the participant: – during the meeting ;
oversættelsesservice In the sense of a service provided, as distinct from an administrative unit, the translation of written material from one language to another.
oversigtsprogram Shortened version of the meeting programme giving basic information in a way which is easy to refer to and convenient to carry.
overskrift A phrase at the top of the newspaper, magazine article, indicating the subject of the article.
overslag Preliminary calculation of the cost of work to be undertaken.
overtjener Floor manager or head waiter at a restaurant or catered function.
pågående moder Referring to the number of groups and attendees meeting in a city during a specific time frame.
pakkepris Tour arrangements combined and sold at a single all-inclusive price. All the arrangements are made by an agent at an inclusive price.
pakkerejse Tour sold at a price covering all costs (transport, accommodation and related services) for the full duration of the trip.
palle Wooden platform used to carry goods.
paneldiskussion Discussion with a moderator and two or more participants on a certain subject.
parabolskærm Type of front projection screen surface which is rigid and allows only narrow-angle viewing.
parallelmode; parallelsession Session which has some correspondence, similarity, or analogy of subject and aim and is simultaneous with another session.
parkeringsvagt A person who is employed to assist people in parking their motor vehicle in a designated area.
passivt sprog Language into which interpretation is provided.
perleskærm Type of screen surface used for front projection.
permanent udstillingsområde Show rooms, (marts – US), and similar space for product displays leased on a long-term basis.
permanent udstyr; fast udstyr Fixed equipment.
personalemode Meeting of event organizers and hotel personnel prior to arrival of guests, at which time details of the programme are reviewed.
Ping Teknologi Ping is a computer network administration utility used to test the reachability of a host on an Internet Protocol (IP) network and to measure the round-trip time for connectivity
pivot; pivot-tolk Only interpreter in the team assigned to a meeting who is able to translate out of a lesser used language and functions as a “relay” for the rest of the team in relation to that language.
placere i en lavere kategori To move to a lesser accommodation or class of service – to change to an inferior standard.
pladsbehov Amount of stand/booth space required by individual exhibitors.
pladsmarkering Method of marking booth/stand space.
plakat Visual presentation of a paper often displayed on a board and supported (for a limited time) by an author in attendance to discuss the work.
plakatpræsentation Display of material, usually scientific, accompanied by authors or researchers.
Plasma skærm Type of display screen
plenarmøde Assembly composed of all the members; fully constituted; fully attended.
plenarmøde; hovedsession A meeting open to all those in attendance at a convention.
plenarmøde; plenum Session in which all the members of the meeting participate or have the right and, sometimes, the duty to participate, with no other sessions taking place at the same time.
Podcast A series of digital media files (either audio or video) that are downloaded via the web
podium Raised platform on which a speaker stands or sits.
positiv Exact image of copy as distinguished from reverse image or negative.
postadresse Address to which correspondence is sent.
poster board; poster-tavle Display area provided, particularly at scientific meetings, for presentation of work to participants.
poster-udstilling Area with display of posters.
posthus Agency handling the transmission of mail.
præsentator Person explaining a given topic in an informational session either verbally or in visual form (e.g. poster).
praktisk demonstration Special sitting for the demonstration of particular practical methods.
praktiske oplysninger Document or letter sent to all registered delegates confirming that they are fully registered for the event giving details of where and when they register their attendance, confirmation of residential accommodation, bookings for special events, etc.
presseattaché Title given to the person handling all press and media-related activities excluding advertising.
pressekonference Meeting held to communicate information to media representatives.
pressekontor Department within an organization responsible for distributing information on the organization’s activities to the press.
pressemappe 62press release; press communiqué
pressemeddelelse; kommuniké Prepared statement released to the news medía.
presserum; pressecenter Space reserved for media representatives.
prioriteringssystem System used to determine priorities in the assignment of booth space.
pris for dagværelse Reduced rate (often 1/2 of the regular rate) for a room used part of the day, including the period after check-out time.
pris pr. flaske (Liquor) drink served and charged for by the full bottle. Organizer owns any bottle on which the seal has been broken.
PR-mand Title given to the person in charge of and co-ordinating the promotional activities of an event.
produktmesse Display of products.
professionel konferencearrangør Company or individual professionally engaged in organizing meetings.
program Schedule of events, giving details of times and places.
program for ledsagere Educational and/or social events planned for spouses and guests of meeting participants.
programtavle; informationstavle Board or video screen listing the days events.
projektchef Executive responsible for day-to-day operations of an organization.
projektor Optical instrument for projecting an image onto a screen.
Projektor projector to which a laptop is connected
promotor Person
proppenge The charge placed on wine, beer and liquor brought into a facility but purchased elsewhere. The charge sometimes includes glassware, ice and mixers.
protektion In the context of meetings and the like, ‘patronage” primarily means endorsement by eminent individuals (e.g. Royalty or ambassadors) or bodies.
protektor (m); protektrice (f) Eminent person who, for endorsement purposes, heads an event, an organization or a list of supporters.
protokol Customs and procedures dealing with formalities, precedence and etiquette.
prove Practice run held in advance of an event.
prøvelokale Room where speakers can check their slides, overhead sheets and video tapes.
public relations; PR Presentation of an event via the medía or other outlets, emphasizing its benefits and desirability.
publikationer Printed items, such as books, magazines, newspapers and meeting documentation.
publikumsmesse; offentlig messe Exhibition open to the public, usually subject to payment of an entrance fee.
queen-size seng Large bed usually measuring 22x 33cm (60 x 68 inches).
queen-size værelse Room with one queen-size bed suitable for one or two person(s).
rådgivende udvalg; rådgivende komité Usually an honorary body which does not meet frequently (if at all) and can be called upon for advice as necessary.
rådgiver; konsulent Person appointed to give specialist or expert information on a particular event, or generally.
radiomikrofon Microphone used for transmitting radio waves.
radiosystem System for message transmission by radio.
Række level of seating, eg in a cinema or theatre
rækkeskilt Signs, usually suspended, indicating aisle numbers or letters.
rækkestand Stand within a row of similar stands, i. e. with only the front opening onto an aísle and with other stands on either side.
rammebeslutning Preliminary decision setting out a framework within which detailed provisions may be established by means of later individual decisions.
rangordning A system which ranks dignitaries according to international protocol for purposes of seating, honours or ceremonies.
reception Stand-up social function with only canapés and beverages.
reception Stand-up social function with beverage and sufficient food to replace a main meal.
reception; cocktail party Stand-up social function with drinks and snacks.
Receptionist a front of house welcoming representative
receptionsskranke Area at which delegates, guests or visitors are received on arriving at a venue.
referent Person appointed to note and record the proceedings of sessions and to write précis (summaries) of the papers presented, for a final summation session.
regeringskonference Technical or political meetings between governments with the aim of discussing national or international topics.
regeringsmode Groups whose constituencies are made up of civil servants, elected officials and service providers to Government entities.
registrering; tilmelding Booking and or payment to attend a meeting. Inclusion as a participant in an event; booking and payment to attend a meeting.
registreringsskranke; tilmeldingsskranke Area at a meeting to which delegates and others report for registration on arrival.
regnskabschef; finanschef Executive responsible for financial affairs of an organization.
rejse mellem byer The means of travelling between two cities.
rejsebureau Person or firm qualified to arrange for hotel rooms, transportation, cruises, tours, and other travel elements.
rejseleder European term for a travel professional who supervises arrival details and escorts tours.
rejseleder; guide Person accompanying a tour and giving detailed knowledge of places of interest.
rejseplan Detailed programme of a visit or tour.
rejseulykkesforsikring Insurance against accidents that occur in the course of travel to or from a meeting.
reklamekampagne Media campaign, normally consisting of a series of publicity and advertising activities, aimed at ensuring optimal attendance by focussing attention on an event.
reklamemateriale Brochures or other items needed for promotional purposes.
relætolkning Oral translation whereby an interpreter does not translate directly, but interprets the translation of a colleague, usually because he is not qualified to work directly from the original language.
rengøring af stande; rengøringsservice Cleaning services to individual stand areas.
rentefrit lån Money received by way of a loan to be refunded in due course and not subject to any interest charges.
reproklar kopi Materials ready for photographic reproduction.
reservationsfrist Designated day when the facility will release a block of rooms to the general public.
reservationsliste; navneliste Roster of individuals requiring guest room accommodations including type of accommodation and arrival and departure dates.
reservere To make a reservation.
resolution Motion put forward for adoption; once adopted, has binding force.
resumé Written summary of a speech or paper, generally between 33and 500 words, often submitted in advance in support of an application to present an oral or poster contribution.
resumé; oversigt A collection of all details relative to a meeting’s needs. This will include sleeping room information, billing arrangements and meeting requirements including food, beverage and audio-visual.
resumésamling Printed volume containing summaries of accepted papers.
retningsfølsom mikrofon Microphone which picks up sound primarily from the direction in which it is pointed.
retningslinier for skriftlige indlæg Instructions regarding the required format to be used for the version of the paper to be published.
Rettesnor point of reference demonstrating a particular level
returtolkning Interpreting both ways: from and into the foreign language.
revision An examination, by qualified persons, of accounts of a business.
revisor Person or auditing body authorized to examine statements of account for accuracy.
Risiko hazard or exposure to potential danger
rmonitor Television set with direct audio and video input used for checking on the operation of a transmitter.
Roll-up turn over and over on itself into a cylindrical shape, eg banner
rumbelysning Lighting of room separate from stage lighting.
rundbordssamtale Group of experts meeting on an equal basis to review and discuss specialized, professional matters, either in closed session or, more frequently, before an audience and with a public discussion with a view to arousing awareness of the issues being debated, or to prompting political, institutional, social or other action.
Runner/Budbringer/Løber someone who runs, often between two points, eg a messenger
særlig aftale An additional clause in a contract stipulating special requirements, coverage or conditions.
særtryk Separately issued reprint of a part of a publication or document.
salgschef Individual at a meeting facility responsible for overall direction of sales staff.
samlestand Unassembled exhibit material requiring on-site assembly.
samlet deltagerantal Actual number of people attending a function.
samlet pris Rate covering all elements in the cost of a room, including gratuities and taxes.
samlet pris; fast pris Fixed payment with no extra costs to be added.
sammendrag Written short version of speech or paper.
Sammenhold/Alliance joining in pursuit of common interest
samtaleanlæg Speaker system that connects the control room with the studio.
samtaleanlæg Intercommunication system using headphones and microphones for communication between adjoining or nearby studios or offices.
samtidige moder; samtidige sessioner Sessions scheduled at the same time.
satellit-møde Meeting on a similar or related subject taking place either concurrently or, shortly before or after main event.
satellit-seminar A small or secondary meeting of specialists who have a specific commun interest (cf seminar.)
satellit-symposium A small or secondary meeting of a number of experts in a particular field (see “symposium’).
scene A permanent or portable raised platform used for seats of honor or speakers lecterns.
scenemester Employee of the venue in charge of stage facilities.
scenens bagside Part of the stage farthest from the audience or camera, as opposed to downstage
scenens forside Area of a stage closest to the audience, as opposed to upstage.
selskabeligt program; socialt program Programme of organized events, not directly related to the subject of the meeting.
seminar Meeting or series of meetings of specialists who have different skills but have a specific common interest and have come together for training or learning purposes. The work schedule of a seminar is aimed at enriching the skills of the participants.
sen ankomst garanteret Guest room that is guaranteed by credit card or advance payment if arrival is later than a specified time, usually 6.00 p.m.
sen tilmelding Booking received after the stated deadline, usually incurring payment of a penalty fee.
senderenhed Apparatus for transmitting radio waves through space.
service og faciliteter Items provided by or available from the organizer to enable the customer, delegate or committee to get maximum benefits from an event, such as the provision of secretarial services, cleaning, power, transportation, catering, etc.
session med frit emnevalg Reports on particular topics which, while closely related to the subject of a meeting, do not strictly refer to the matters under discussion. They are usually dealt with at a sitting or a session of their own.
show; forestilling Organized performance for entertainment, usually in the evening.
siddeorden; bordplan Plan or other document showing where individuals should be seated for an event. Particularly applies to a banquet or on a platform at a meeting.
sightseeingtur; byrundtur Outing to landmarks. Note that a “city tour” will necessarily be confined to a given city, whereas a “sightseeing tour” may range more widely.
signalsystem A system for communications between the speaker and the projectionist or between the chairman and the speaker.
sikkerhedstjeneste Service providing security arrangements, such as checking delegates’ credentials, searching hand luggage, protecting equipment and patrolling congress and exhibition areas.
sikkerhedsvagt A member of the security service who is employed to protect building, people, etc.
sildebensopstilling; V-opstilling Rows of chairs separated by a centre aisle slanted in a V shape facing head table or speaker.
simultantolkning Process of translating one language into another while the speaker is speaking, generally using some form of voice transmission installation.
skærm Physical computer device usually based on a cathode-ray tube or liquid crystal display on which information is displayed.
skærmproducent Company which fabricates displays.
skillevæg Movable interior wall.
skiltning All informational and directional signs required for an event.
Skiltning directional tool of indication providing information as to where people should go
skolestueopstilling Tables lined up in a row, one behind the other on each side of centre aisle with chairs facing head table.
Slid/Nedslidning the process of reducing something’s strength or effectiveness through sustained attack or pressure
Slips mikrofon A wireless microphone attached to either the tie or jacket
Slot building in which royalty, or people of great importance, live; or historic building open to the public
slutberetning; slutrapport Final summary of meeting events.
smoking Dinner jacket and formal evening dress; can include national dress.
SMS deltager interaktion A system setup for attendees to send texts to an advertised number and the texts can be live displayed on the projection screen as live feedback to the proceedings or voting etc
Social Media Monitoring Social media monitoring is a process of monitoring and responding to mentions related to a business that occur in social media.
Sociale medier refers to the use of web-based and mobile technologies to turn communication into an interactive dialogue
Sociale Medier Social media is media designed to be disseminated through social interaction, created using highly accessible and scalable publishing techniques.
spansk væg Movable barriers that partition large areas into smaller areas. May be sound-resistant, but not necessarily soundproof.
specialtarif; firmapris Amount charged for the occupancy of a room, usually at a reduced rate and negotiated as a group rate by the meeting organizers.
specifikationer Complete description of requirements.
specifikationer or begivenheden Compilation by organizations of all function sheets, resumes, scripts, instructions, room set-up diagrams, directory of key personnel, forms, and other material relating to the event.
speditør Person or company which provides customs clearing services to shippers of goods to and from another country.
speditør; speditionsfirma A business which handles export shipments.
split screen Horizontally or vertically separated video pictures shown simultaneously.
sponsorat Donated financial or material support.
sponsorer Bodies contributing product or financial support to an event in return for propotion of the company name or logo. Bodies simply allowing their names to be used in endorsement of an event will more usually be referred to as ‘patrons”, though the distinction is not rigid.
sponsoret af Supported by… (either financially or otherwise).
spørgetid Question and answer period.
sportservice A service concerned with arranging sports activities or activities involving physical exertion and skill.
spots; spotlight Adjustable lamps with direct or high intensity light.
stabelstole Chairs that nest on top of each other when in storage.
stående udvalg Committee of a permanent nature, defined by organizational by-laws, which meets for a specific purpose.
stand Usually a temporary construction with a small internal space where products are shown; specially built, assembled and equipped for shows, exhibitions and fairs.
Stand a specified area in which an indvidual company can exhibit
standareal Space in which stands are laid out.
standbestillingsblanket Form for official request to utilize a particular space.
standfordeling; standtildeling Process of assigning space to exhibiting companies.
standplan Scale plan of the floor area of an exhibition.
standskilt; skiltebånd Board giving exhibitor’s name in an exhibition or indicating the purposes of service desks in a conference reception area.
standstørrelse; standareal Dimensions of assigned space.
stativ Three or four-legged stand with a rack used to hold a blackboard, corkboard, magnetic board, sign, chart, etc.
stay over ; ekstra bliver Guest who stays at facility beyond stated departure date.
stemmeforstærkning Technique whereby, with the help of a microphone and an amplifier, the volume of the human voice is amplified.
stikkontakt Mechanical electrical connector.
stikord A speaker’s prompt
stilling Function or job description within an organization.
stødtrin Platform dimensions of width, length and height vary by facility used to create a stage.
stol uden armlæn Armless chair.
stort bogstav; versal Type larger than that used in body of page.
Stregkodelæser Is an electronic device for reading printed barcodes, it consists of a light source, a lens and a light sensor translating optical impulses into electrical ones
Struktureret Netværk Platform An online central forum that enables communication and interaction based of a pre-defined profile
studiebesøg Educational visit to a workplace or manufacturing plant of interest to meeting participants.
studiedag Day devoted to the study of a particular subject or subjects.
studiegruppe Meeting of experts with the purpose of being analysis alone.
StumbleUpon StumbleUpon is a free web-browser extension that acts as an intelligent browsing tool for discovering and sharing web sites.
stykpris Food purchased by the piece, usually for a reception. Prices may be quoted individually, by the dozen, or for 50 or 100 pieces.
styringsgruppe Group which decides on the order of the procedures.
summemøde Method to increase audience participation by dividing all participants in discussion groups each of which reports the group’s findings and opinions during a following plenary session.
supervisionskomité A committee of inspection, control.
svarkort Cards collected from attendees, requesting information about exhibitors.
Synes om A “Like” is an action that can be made by a Facebook user. Instead of writing a comment for a message or a status update, a Facebook user can click the “Like” button as a quick way to show approval and share the message.
table-top præsentation Small exhibit on tables; often used in combination with posters.
tænketank A group of specialists organized by a business enterprise, governmental body, etc. and commissioned to undertake intensive study and research into specified problems.
tale A formal and dignified public discourse.
tale; indlæg Usually formal discourse delivered before an audience.
taler; foredragsholder; forelæser Someone who delivers a speech or talks at a meeting. The term “lecturer” is restricted to academic contexts.
talerstol; læsepult Reading stand with slanted top. Can be a tabletop lectern or one which stands on the floor.
talerstolsmikrofon Microphone attached to a lectern.
talsmand; ordfører Person who speaks on behalf of a group.
tastatur The set or row of keys in a keyed machine/instrument.
taste Button on a computer keyboard.
tavle Hard smooth dark surface used for drawing or writing in chalk.
teach-in An intensive session specially instituted for the application of such modifications and additions as are necessary to keep a particular subject up-to-date.
Teambuilding activity to bring people together to work as a team
teaterreservation Reservation of seats at a theatre.
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tekniker Expert in particular craft or technique, usually in relation to audiovisual, mechanical or electrical equipment or appliances.
teknisk besøg Tour to a workplace of interest to meeting participants.
teknisk gennemgang Run-through of technical aspects of a show such a lighting, sound, special effects. Sometimes called “tech-check”.
teknisk mode Groups whose members and suppliers work in scientific, research or applied sciences. USA/Canada: Non-medical meetings of professional organizations.
tekstbehandlingsanlæg Computer-based system for writing, editing and formatting letters, reports and books.
telefax; fax; telefaxapparat Equipment for sending and receiving facsimiles of printed or pictorial matter by analog or digital transmission either over a telephone line or via a telecommunications network.
telefonlinie Socket into which a telephone can be plugged for external communication.
telefonmede Telephone conversation involving a number of subscribers simultaneously.
telegrambureau Agency that collects and distributes information to the news media.
telekonference Generic term for all types of meetings which bring together three or more people in two or more locations through telecommunications. Sometimes specifically means a meeting using voice-only telecommunications as opposed to a videoconference.
telekonferencetolkning Simultaneous interpreting using telecommunications facilities, e.g. via satellite.
teleprojektor; videokanon Equipment used to project a video image on a large screen.
teleprompter Electronic device which displays script to the speaker, usually on a screen not visible to the audience.
teleslynge Closed electric circuit within a building or auditorium which relays sound to a hearing aid.
temafest A special reception or banquet designed around a central motif.
tepause Short interval between sessions during the morning or afternoon at which tea is served.
tid og materialer Method of charging for services on a cost-plus basis.
tidlig ankomst Guests arrival before confirmed reservation date and/or time.
tidlig registrering Registration received before a pre-defined date, usually offering a lower fee.
tidsaccept A draft which matures either a certain number of days after acceptance or a certain number of days after the date of draft.
Tidslinie Timeline is the new Facebook format for personal profiles. It is essentially a digital scrapbook of a user’s life, displaying their profile in an actual timeline format so they can see at exactly what point in time something a story occurred.
tilbagekobling; feedback Regeneration of sound from audio speakers back through a microphone causing a dissonant sound.
tilbudsmateriale/specifikationer Written document issued by an organization which contains requirements for their future events.
tildeling at taletid Time given to a particular speaker to make his presentation.
tilhørsforhold Union of a society, firm, or political party with another, but without loss of identity.
tilmelding på stedet Process of signing up for an event on the day of, or at the site of, the event.
tilmeldingsbevis; tilmeldingsbekræftelse Official acknowledgement of receipt of registration and fees.
tilmeldingsblanket Document upon which a participant at an event gives all relevant information about him/herself and his/her intended participation in the conference and associated activities.
tilmeldingsfrist Date by which all those intending to apply to attend an event, submit a paper or request any form of subsidy or grant, must submit their application.
tilmeldingsgebyr Amount payable for attendance at a meeting; may vary according to level of participation, type of membership, or date registration is submitted.
tilskud; subsidier Money obtained from bodies or authorities to underwrite expenditure.
tilstødende værelser Rooms with common walls which do not have connecting doors.
Tilvejebringelse the obtaining of quotations and proposals
titel Denotes person’s rank, office, sex or, in women, matrimonial status.
toiletter; w.c. Samtory convenience.
Tolkebås interpretation booths/cabin for the interpreters for multi-language events
tolkeboks Soundproof cabin in which the interpreter works.
tolkehold A group of people responsible for interpreting simultaneously, usually utilising equipment.
tolkning Oral translation from one language to another.
Topmøde top of, or an international meeting of senior representatives, normally associated at governmental level
T-opstilling Series of tables set up in the shape of a T with chairs set all around except at head table.
Touch screen A screen that can be controlled by the touch of the screen.
tovejskommunikation Audio system permitting two-way communication.
trådbundet tolkeanlæg System for the transmission of interpreting by cable or wire.
trådløs mikrofon Portable microphone operating on its own power source.
Trådløs mikrofon A microphone that is held by the individual – can be wireless or wired
trådløst, infrarødt tolkeanlæg Interpreting system operated by radio waves and hence without wire or cable connections to the headsets.
transfer Process of moving people or equipment from one point to another.
transparent A print or inscription on a special transparent sheet of paper made visible by means of a overhead or slide projector.
transport Transfer of exhibits from point of arrival to exhibit site. May also include storage.
transport af materiale Transfer of exhibits from point of arrival to exhibit site. May also include storage.
transport- og udstillingsforsikring This insurance usually covers loss or damage caused deliberately or accidentally by third parties during loading, unloading, transhipment, transport and exhibition.
transportfirma Company that provides transportation in a locale, i.e.motorcoaches, rental cars, railroads, etc.
transportkoordinator Person in charge of planning and managing transportation arrangements for participants.
transportmiddel Means of transport, i.e. buses, coaches, cars, etc.
trykketilladelse Word/phrase usually printed at back of title page and bearing signature and date on which publication was approved as ready for press.
tstand ved ydersiden Exhibition space located on an outside edge of exhibition area.
Turisme functionality whereby visitors (tourists) are attracted to places (destinations) of historical, cultural or national interest
turistinformationer A service concerned with the organization of excursions which are purely pleasure (cf sightseeing tour).
Turistkontor Organization which exists to promote a town or country to groups or individuals as a tourist destination.
Turné/Roadshow theatrical performance, or small exhibition, or promotional activity on tour
tværgående parallelsession A session which is similar to another session involving the exchange of information (cf parallel session).
Twitter Søgning Twitter Search is a search engine operated by Twitter to search for Twitter messages and users in real time.
udbetalingsordre; betalingsordre Written authorization for payment to be made from a bank account.
udcheckning Procedure for guest departure including account settlement.
uddannelseseminar Meetings comprised of people employed or working within the education industry.
uddannelsesprogram The educational aspects of an event.
udendørsudstilling Space/stands located outdoors.
udenlandsk mode Meeting event not taking place in the country of the originating body.
udenlandsk mode; nationalt mode Membership or meeting participation available to organizations or individual from one nation, but able to meet in another nation.
udflugt(er) før og efter konferencen Organized outings taking place before (pre-) or after (post-) the working conference for both accompanying persons and delegates.
udgangssprog; kildesprog Language from which a speech or document is translated.
udgifter Money paid out.
udgiftsberegning Process of obtaining the true price of an item of expenditure.
udlejer Person or organization which offers a lease.
udlejningspris Total cost of hiring an exhibition space, whether or not it includes ancillary services (security, connection to water, electricity supply, etc.).
Udsætte to postpone proceedings
udskrift Written copy of spoken material.
udstiller Company or individual participating in the exhibition with a stand or booth.
udstillerliste List of exhibiting firms, usually with locations.
udstillermanual; udstillerhåndbog Book of instructions and information for exhibitors regarding the exhibition venue and services offered by the organizing body.
udstillerpas; udstillerkort Identification card to enable exhibitors to gain access to an exhibition.
udstilligsarcal Short-term rental space.
udstilligsarrangøor Company or individual who plans the logistical arrangements in connection with an exhibition.
udstilling Event at which products and services are displayed.
udstilling med drapering Decorating with drapes – Hollow metal pipes are used for support; booth drape is usually 8 feet high.
udstillingsarrangør; udstillingschef The organizer or promoter of an exhibition; responsible for the letting of space, financial control and management of the exhibition; sometimes an agent acting in this capacity.
udstillingsbrochure; udstillingsprospekt Pamphlet containing information for potential exhibitors and other interested parties on the conditions, technical points, cost of exhibition space and floor plan of the exhibition.
udstillingscenter Venue at which exhibitions are held.
udstillingschef The individual who plans a trade show, reserves the space, markets to exhibitors and promotes attendance by buyers.
udstillingsdisk Wooden or metal board fixed horizontally either on legs or on a wall. Usually with display material and possibility of making purchases.
udstillingsentreprenør A supplier of exhibition services or goods (eg stand fitting, electrics, furniture, floor covering, labor, drayage signs, etc.).
udstillingshal individual room within an exhibition venue.
udstillingskatalog Complete alphabetical list of exhibitors, their products and, often, their headquarters and sales points; usually incorporates a floor plan and advertising.
udstillingsleder Contractor or agent responsible for providing an exhibition shell scheme.
udstillingsleder; udstillingsansvarlig Individual representing show management responsible for managing the exhibition area on-site (enforcing rules, responding to requests, etc.).
udstillingsmateriale Material exhibited by the various exhibitors; such material is usually insured or has its value stated in writing for insurance purposes.
udstillingsplan Plan showing space to be occupied by the exhibition: the areas intended for stands/booths and those for passageways and services.
udstyr; standudstyr Items which can be supplied on hire to stands, e.g. lighting, shelves, carpet, etc.
udtoníng; nedtoning Situation where room lights are turned off or video screen becomes black.
udvælgelse; valg The act of choosing; the power or opportunity of choosing; alternative.
udvælgelseskomité Committee which assesses submitted papers to decide which are suitable for presentation and allocates them to appropriate sessions.
udvalg til godkendelse af akkreditiver Committee formed to verify that individuals have the necessary qualifications to attend a meeting or become a member of an association.
udvalgt flyselskab Airline designated by a country to serve international routes (Convention Liaison Council).
uformel session Informal session with no specific agenda.
uformelt mode Informal gathering, not necessarily social.
under …’s auspicier Phrase used to indicate not only endorsement but normally also a measure of responsibility for, or guidance in, the organization of an event.
under protektion af Phrase used to indicate endorsement of an event by an eminent individual or body.
underentreprenør; underleverandør Company retained by general contractor to provide services.
underholdning Activities performed for the enjoyment of others.
underholdningsprogram Programme of events organized for the entertainment of participants.
underudvalg Group of people, frequently including one or more members of the main committee, meeting outside of the main committee, with responsibilities for specific areas of activity.
U-opstilling Series of tables set up in the shape of a U with chairs set all around.
upgrading Airlines moves passenger into higher priced seating at no extra charge.
URL (Enhedsressourcefinder) A URL is most popularly known as the “address” of a web page on the web (e.g. http://www.example.com)
USB stick Portable storage device, that can hold information for use in electronic equipment
utilstrækkelig indbetaling; uindfriet regning Insufficient payment/funds received for items ordered.
utsendelse The action of sending by mail; specifically a number of items posted at one time, especially as a part of a publicity campain, a survey, etc.
uventede udgifter Unbudgeted expense.
vægpaneler Partition units (walls, doorframes, etc.) in standard sizes, used for building stands in the sizes desired in a given context.
vægstand Stand constructed with plywood or similar material as opposed to one formed by drapery only.
værelse med morgenmad Accommodation rate inclusive of breakfast in addition to room; referred to as ‘B and 8″ in the UK, where such arrangement may be offered in a hotel, in a boarding house or even in a semi-private residence.
værelse med to dobbeltsenge Room with two double-size beds suitable for two or four persons.
værelse med vakker udsigt Room with a patio or balcony overlooking a garden or water.
værelsesbestilling Booking of a particular type of room for specific dates.
værelsespris Amount charged for the occupancy of a room.
vært Association, corporate body, town or other party that invites an event to take place within or under its jurisdiction.
værtinde Person employed on a temporary basis to work on staff registration and information desks or in meeting rooms at a meeting and generally assist delegates.
værtsland Country that invites an event to take place within or under its jurisdiction.
valgfri tur Tour which can be purchased by individuals at an additional cost.
valgfrie emner Additional services/tours, etc. which may be booked or not according to preference.
vandforsyning Temporary supply of water to a stand.
vandremikrofon Small microphone, with or without wire, which can be moved easily.
vandretekst Text moving horizontally across the bottom of a video screen.
varemodtagelse Area on premises where goods are received.
Ved hjælp af en underleverandør a company or individual in receipt of an instruction or task who subsequently passes on all or part of the task to a third company or individual
vejledning for foredragsholdere Guidelines for those presenting an oral presentation.
velkomstcocktail; velkomstdrink Drink served as an introductory gesture of welcome.
velkomstreception Reception/party where welcome drinks are served.
velkomstrum Room or suite of rooms used to entertain guests.
Venner No, not your pals you play poker with on the weekends. We’re talking Facebook friends. These are individuals you consider to be friendly enough with you to see your Facebook profile and engage with you.
venteliste Person attempting to travel on a flight without a confirmed reservation.
ventilation; udluftning Process of supplying or removing air by natural or mechanical means to or from any space.
verdenskonference Membership or meeting participation available to organizations or individuals from all nations that meet worldwide. The term most commonly applied to this definition is International.
videnskabelig komité; videnskabeligt udvalg Group of people meeting specifically to discuss, supervise and co-ordinate the scientific content of the programme, and who, where appropriate, would select papers from submitted abstracts.
videnskabeligt mode Groups whose members are involved in research or applied sciences and suppliers to those groups.
videnskabeligt program The content of the meeting described in chronological order and generally including the full list of speakers and the titles of their papers.
videnskabeligt sekretariat Administrative staff appointed to process all aspects of the scientific programme of a meeting.
videoafspiller Equipment for playing back video and audio signals on magnetic tape.
videobånd Magnetic tape used in video equipment.
videobåndoptager; video Equipment for the recording of images and sound on a magnetic tape in the form of a video.
videofremvisning Projection of video productions whether by monitors or on large screen.
videomode It allows two or more groups of participants, situated in different locations, to converse while seeing each other and showing, if needed, images, graphics and documents.
videoplade; videodisk Recorded disc containing images and sound.
videreuddannelse Requirements of many professional groups by which members must certify participation in formal educational programmes designed to maintain their level of ability beyond their original certification date.
virksomhedsbesøg Tour to a manufacturing plant of interest to the meeting.
Virtuel MC The inerface to the virtual audience during a Live Streamed event
vitrine; glasmontre Glass-enclosed case for articles on display.
Vogne means of transport
voucher; værdíbevís Ticket which travellers exchange for prepaid services such as accommodation, meals and tours.
Walkie talkie Is a hand-held, portable, two-way radio transceiver.
white board Hard smooth white surface used for drawing or writing in water-soluble felt pen.
Wi-fi/Trådløst internet technology that allows electronic devices to connect to a wireless LAN (WLAN) network,
workshop Working meeting aiming at finding a solution and a result to some problems or questions pending.