à canaux multiples With two or more communication bands (receivers).
à la carte Menu with price stated for each item offered, as opposed to a fixed price for an entire meal.
abstention to decline to use ones vote
accès Internet A connection to Internet through a local access provider. It can be an analogue, a digital or an Ethernet network access.
accessible aux handicapés Free of obstacles hindering the movement of disabled persons to all public areas within a building.
accréditation Official authorization to cover an event. The process of granting such authorization.
acheminement interne et stockage des articles å exposer Transfer of exhibits from point of arrival to exhibit site. May also include storage.
acompte Money received on account for payment.
activité extérieure Conference Terminology
activités culturelles A service concerned with organizing activities which are mainly related to the artistic and intellectual side of civilization.
activités de loisirs A service concerned with the organization of free or unoccupied time.
activités récréatives Activities performed for the enjoyment of others.
activités sportives A service concerned with arranging sports activities or activities involving physical exertion and skill.
activités touristiques A service concerned with the organization of excursions which are purely pleasure (cf sightseeing tour).
adresse postale Address to which correspondence is sent.
Affichage numérique Live information relayed to signs around the venue that can display the conference programme and show what is going on inside session rooms. Can also be instantly updated with new information eg replacement speakers or session changes
agence de presse Agency that collects and distributes information to the news media.
agence de voyages; voyagiste; agent de voyage Person or firm qualified to arrange for hotel rooms, transportation, cruises, tours, and other travel elements.
agréments hôteliers; attentions spéciales de chambre Complimentary items in sleeping rooms such as special toiletries, morning newspaper, flowers, fruit, sweets or small gifts provided for guests.
aidant A group enabler (a person who maintains awareness of the group’s relationships, process, time and space without being a contributor to the group’s work).
air conditionné System that controls the temperature and humidity of the air in a room.
ajournement de séance Suspension of the meeting either indefinitely or until a later date.
ajourner to postpone proceedings
Algorithme An algorithm is a set of formulas developed for a computer to perform a certain function. This is important in the social sphere as the algorithms sites like Facebook and Google use are critical for developing content-sharing strategies.
alimentation électrique; raccordement électrique; distribution électrique Temporary supply of electricity to a stand to which electrical goods can be connected.
alliance joining in pursuit of common interest
allocution A formal and dignified public discourse.
allocution d’ouverture; discours inaugural; discours de bienvenue Formal speech given at the commencement of a meeting to welcome participants; usually given by an eminent person.
ambassade national representation in another country
Amis No, not your pals you play poker with on the weekends. We’re talking Facebook friends. These are individuals you consider to be friendly enough with you to see your Facebook profile and engage with you.
amphithéâtre a circular building with seats rising in tiers around a central open space
amplificateur Device enabling sound to be intensified.
amplification Technique whereby, with the help of a microphone and an amplifier, the volume of the human voice is amplified.
Android market (il s’agit désormais de google play) A service for Smartphone users operating on the Android platform which allows them to browse and download mobile applications
Androïde Android is an operating system for mobile devices such as smartphones and tablet computers.
animateur (de discussion) Person who introduces topic of discussion and controls the discussion in the group.
animation (de diapositives) Slide technique which creates an illusion of movement when used in rapid sequence.
animation; rise en train Activity to liven up the audience prior to show time.
annales a narrative of events, year by year
annonce de la conférence Leaflet or brochure with essentials on forthcoming event.
annonce préliminaire; première annonce Initial notification of the event, generally outlining the basic framework of a meeting; a widely circulated document, sometimes called a flyer.
Anticonférence An unconference is a facilitated, participant-driven conference centered on a theme or purpose. The term “unconference” has been applied, or self-applied, to a wide range of gatherings that try to avoid one or more aspects of a conventional conference, such as high fees and sponsored presentations
appareil de projection; projecteur Optical instrument for projecting an image onto a screen.
appareil de téléécriture; tablette de téléécríture; tableau noir électronique System for sending handwriting, and hand-drawn graphics, over a telephone line. The sender may use either a light pen or a digitizing tablet, and the appropriate image will appear on a television monitor at the remote location.
appel aux candidats Submission of a name (person, organization or company), for election or appointment to a specific role or function.
appel aux communications; appel aux orateurs Document containing detailed instructions for submission of papers for assessment and selection by the committee.
Application mobile A mobile application that can be donwloaded and used directly from the users personal mobile device or it can be a web-based application that can be accessed via a smartphone that is specifically formated for smartphones
arrhes Partial payment to secure product or service
arrivée anticipée Guests arrival before confirmed reservation date and/or time.
arrivée tardive garantie Guest room that is guaranteed by credit card or advance payment if arrival is later than a specified time, usually 6.00 p.m.
articles facultatifs; options proposées Additional services/tours, etc. which may be booked or not according to preference.
assemblee générale General and formal meeting of an association, club, organization or company attended by a specified proportion at least of its members for the purpose of deciding legislative direction, policy matters, the election of internal committees and approval of balance sheets, budgets and the like. An assembly generally observes certain fixed rules of procedure. Frequency: usually held at a set time and place on a regular basis, most General Assemblies are held on an annual basis and refer as AGM.
assemblée plénière Assembly composed of all the members; fully constituted; fully attended.
assurance contre l’incendie This insurance usually covers loss or damage attributable to fire, smoke, explosion, or forces of nature. It can also cover water damage.
assurance de transport et d’exposition This insurance usually covers loss or damage caused deliberately or accidentally by third parties during loading, unloading, transhipment, transport and exhibition.
assurance de voyage Insurance against accidents that occur in the course of travel to or from a meeting.
attaché de presse Title given to the person handling all press and media-related activities excluding advertising.
attribution des stands; répartition des emplacements Process of assigning space to exhibiting companies.
attribution prioritaire; allocation prioritaire System used to determine priorities in the assignment of booth space.
attrition the process of reducing something’s strength or effectiveness through sustained attack or pressure
audioconférence Conference bringing together three or more people in two or more locations using voice-only telecommunications. The term teleconference is sometimes used as a synonym for audioconference although it has a wider meaning.
audiovisuel Audio and visual support for meeting, us. ally taking the form of film, slides, overhead projection, flip charts and blackboards.
audiovisuel Using both sight and sound eg combining radio and television techniques.
auteur d’une communication One who presents a paper, either verbally or in a visual form (e.g. poster).
autorisation de paiement Signed authority to proceed with the payment of an invoice or refund.
autorisation d’engagement Signed authority to proceed with an item of expenditure.
aval (d’un effet); approbation (d’une action) To give approval or agreement to a certain subject matter or event.
avant-projet First version of a paper or document which is subject to further amendment.
avenant An additional clause in a contract stipulating special requirements, coverage or conditions.
avocat one who speaks in favour of another
bache auto-portante turn over and over on itself into a cylindrical shape, eg banner
badge d’accréditation Identifying tag used for official authorization.
badge d’identification A name card which identifies you.
bailleur Person or organization which offers a lease.
bande passante the bit-rate of available or consumed information capacity expressed typically in metric multiples of bits per second.
bar payant Private room bar setup where guests pay for drinks individually.
bar privé à consommation gratuite Private room bar setup where drinks are paid for by a sponsor or are included in the fee paid.
basse saison Time of year at which hotel occupancy is lowest and bargain rates are usually offered.
basse saison That time of year when travel and hotel rates are at their lowest.
bénéficiaire a receiver of benefits
billet d’entrée; carte d’entrée Ticket to be used for admission to an event.
Blackberry See smartphone
blog vidéo A video blog is a blog the produces regular video content often around the same theme on a daily or weekly basis. An example of a successful video blog is Wine Library TV.
Blogs d’évènements / Forums Blog space setup for a particular event where attendees can leave thoughts and feedback on any aspects of the event through a number of threads
bon à tirer Word/phrase usually printed at back of title page and bearing signature and date on which publication was approved as ready for press.
bon de commande de services et d’équipment Preprinted document on which facilities can be ordered.
bon d’échange; coupon Ticket which travellers exchange for prepaid services such as accommodation, meals and tours.
bordereau récapitulatif A collection of all details relative to a meeting’s needs. This will include sleeping room information, billing arrangements and meeting requirements including food, beverage and audio-visual.
boucle; circuit fermé Closed electric circuit.
brochure de l’exposition Pamphlet containing information for potential exhibitors and other interested parties on the conditions, technical points, cost of exhibition space and floor plan of the exhibition.
budget Estimated total income and expenditure divided into subject categories and arranged by principal heads of income and expenditure.
budget par phases Document showing estimated dates when items of anticipated income and expenditure fall due and what sums of money will be due on those dates.
bulletin recording of votes
bulletin d’information Update information sheet, generally used for promotional purposes.
bulletin d’information quotidien Daily information sheet for participants during event.
bureau Body appointed by the Governing Board or General Assembly to manage the affairs of a society, association, etc., on a day-to-day basis.
bureau d’accueil Area at which delegates, guests or visitors are received on arriving at a venue.
bureau de poste Agency handling the transmission of mail.
bureau de presse Department within an organization responsible for distributing information on the organization’s activities to the press.
bureau des congrès DE: A non profit umbrella organization that represents a city or geographic area in the solicitation and servicing of all types of travelers to that city or area… whether they visit for business, pleasure or both.
bureau d’information; comptoir d’information Stand at which an official gives information.
bureau d’inscription Area at a meeting to which delegates and others report for registration on arrival.
cabaret entertainment provided at which guests are at a table;
cabine de régie son; poste de régie so Area from which technician operates sound system in a room.
cabine d’ínterprétation Soundproof cabin in which the interpreter works.
cafetéria restaurant at which customers fetch the food and drink
cahier des charges Complete description of requirements.
campagne publicitaire Media campaign, normally consisting of a series of publicity and advertising activities, aimed at ensuring optimal attendance by focussing attention on an event.
campagne publicitaire multimédia Advertising to the public in journals, newspapers or magazines or on radio, television or film.
canal A special line reserved to a specific usage (language, speech on walkie talkies, etc).
capacité d’accueil Maximum number of people allowed in any given area, or maximum number of people that a setup can accommodate in a function room.
capacité portante Maximum amount of weight per unit of area which a floor can support.
carrousel Circular holder used for projecting 35mm slides.
carte de participant Admission card confirming a booking and registration.
carte de participant Admission card confirming a booking and registration to a meeting.
carte d’invitation Invitation to potential guests, visitors, participants to attend an event.
cartes de renseignements Cards collected from attendees, requesting information about exhibitors.
casque Headphone with a built-in microphone.
Casque micro Wireless microphone, to allow the speaker free movement around the stage during his/her presentation
Casques et recepteurs d’interprétation A device that allows the audience to listen to the speaker in simultaneous interpreted languages
cassette Plastic box containing a video- or sound recording tape.
catalogue de l’exposition Complete alphabetical list of exhibitors, their products and, often, their headquarters and sales points; usually incorporates a floor plan and advertising.
centre de communications et de messages Area in meeting venue for telephone, fax, telex or teleconferencing facilities.
centre de congrès; palais des congrès; centre de conférences Premises built specifically for holding meetings and exhibitions.
centre de travail Area in hotel or meeting venue offering various office facilities.
centre des messagerie A place where mail and messages are received, kept or transmitted.
Cercles Circles are clusters of a user’s friends on Google+, meaning you can group certain people you choose to connect with on your Google+ into a certain Circle–such as colleagues, college connections, family, etc. When you want to share content with only these individuals, you include that specific Circle in your post’s sharing options.
cérémonie de clôture Formal closing of a meeting.
cérémonie d’ouverture; ouverture officielle; cérémonie inaugurale The formal opening of a meeting.
certificat d’assurance Serve as evidence of the financial capability of an indemnitor (supplier) who has executed an agreement in favour of an organization.
chaise Armless chair.
chaise-pupitre Chair with an attached writing surface.
chaises empilables Chairs that nest on top of each other when in storage.
chambre å deux lits Room containing two single beds.
chambre à deux lits à deux places Room with two double-size beds suitable for two or four persons.
chambre à un lit; chambre individuelle Room containing one bed for one person.
chambre avec petit-déjeuner Accommodation rate inclusive of breakfast in addition to room; referred to as ‘B and 8″ in the UK, where such arrangement may be offered in a hotel, in a boarding house or even in a semi-private residence.
chambre double Room containing one bed for two persons.
chambre double pour une personne; chambre double à occupation simple Twin/double room occupied by one person, paid for at a negotiated rate.
chambre royale; lit d’une ou deux places à largeur supérieure Room with one queen-size bed suitable for one or two person(s).
chambre sans petit-déjeuner Room rate with no meals included.
chambres communicantes Two or more rooms with private connecting doors permitting access between them.
chambres contigües Rooms with common walls which do not have connecting doors.
chambres gratuites Complimentary rooms which a facility provides without charge based on the number of rooms picked up and occupied by a group.
chambres réservées pour un groupe Number of rooms reserved for one group.
changements; modifications Changes made by the client after any part of the production process has begun. Usually billed as extra charges.
chapître divisions of a book or a membership association
charge non budgétee Unbudgeted expense.
chariot élévateur; chariot élévateur à fourche Vehicle with a power-operated pronged platform for lifting and carrying loads.
chef d’orchestre director of an orchestra
chemlin de table small branch, generally used in congress terms to depict a formal dinner table layout whereby rows of tables are set at rightangles to a long top table, each row representing a sprig
chèque (bancaire) Payment format issued by a bank.
chevalet Three or four-legged stand with a rack used to hold a blackboard, corkboard, magnetic board, sign, chart, etc.
circuit touristique; visite touristique de la ville Outing to landmarks. Note that a “city tour” will necessarily be confined to a given city, whereas a “sightseeing tour” may range more widely.
classification des hôtels The classification of a hotel in terms of its amenities, facilities, level of service and cost. Qualifications and terms may vary by country.
clause d’annulation Provision in a contract stating the terms on which the contract may be cancelled.
clause de force majeure Contract clause which limits liability should a performance be prevented due to disruptive circumstances beyond control. Usually inclement weather does not apply.
clause de non responsabilité Clause in contract ensuring that a group or company will not be responsible in the event of a claim.
clause de non-responsabilité Clause in a contract whereby a party explicitly refuses to accept responsibility for something.
clavier The set or row of keys in a keyed machine/instrument.
clinique Workshop-type educational experience where students learn by doing.
cloison Movable interior wall.
Cloud Provides the delivery of applications and centralised access to information via a centralised platform via the Internet based around the concept of infrastructure convergence
cocktail de bienvenue Drink served as an introductory gesture of welcome.
cocktail dînatoire Stand-up social function with beverage and sufficient food to replace a main meal.
co-exposant Distributor or agent of main exhibitor sharing the same stand or booth.
collations et consommations; rafraîchissements Food or beverages, whether or not for sale, for informal consumption.
Collecta Collecta is a real-time search engine that includes results from blogs, microblogs, news feeds, and photo sharing services as they are published.
collecte de fonds Process of obtaining money and funds from additional sources other than registration fees.
colloque Informal meeting for the purpose of discussion; usually of an academic or research nature and aimed at ascertaining areas of mutual interest through exchanges of ideas. Frequency: as and when appropriate, but with little regularity.
comité A group of people appointed for a specific purpose.
comité ad hoc Committee formed on a temporary basis to discuss a specific item.
comité consultatif Usually an honorary body which does not meet frequently (if at all) and can be called upon for advice as necessary.
comité de contrôle A committee of inspection, control.
comité de contrôle de l’accréditation Committee who supervises all the matters relevant to the official authorization to cover an event.
comité de coordination Committee in charge of co-ordinating the organization of the event.
comité de direction; comité de gestion Committee to carry out policy and strategy for the organization of an event.
comité de lecture Committee which assesses submitted papers to decide which are suitable for presentation and allocates them to appropriate sessions.
comité d’honneur Committee of individuals eminent in the related field whose names are lent to an event by way of endorsement.
comité directeur Group which decides on the order of the procedures.
comité d’organisation locale A group of people, geographically local to the venue, who carry out the strategics and policies established for the organization of an event.
comité d’organisation; comité organisateur Group of people who decide or carry out the strategies and policies established for the organization of an event
comité exécutif Group of people who carry out the strategies and policies to be implemented
comité financier Group of people who meet with responsibility for budgeting, cashflow, accounting and controlling finance and whose chairman is generally the treasurer of the event.
comité local Board for a geographical area of a society or federation, often synonymous for host committee.
comité organisateur local; comité d’organisation locale Group of people from the host country, city or region of an event.
comité permanent Committee of a permanent nature, defined by organizational by-laws, which meets for a specific purpose.
comité scientifique Group of people meeting specifically to discuss, supervise and co-ordinate the scientific content of the programme, and who, where appropriate, would select papers from submitted abstracts.
commande à distance Control of apparatus, such as audio visual equipment, from a distance.
commande anticipée and/or services ordered up front.
Commentaires A comment is a response that is often provided as an answer or reaction to a blog post or message on a social network. Comments are a primary form of two-way communication on the social web.
commerce Relating to groups whose members work in common fields.
commissaire aux comptes Person or auditing body authorized to examine statements of account for accuracy.
commission de vérification des pouvoirs Committee formed to verify that individuals have the necessary qualifications to attend a meeting or become a member of an association.
communication libre Written transcript given as a result of acceptance of the submitted abstract on a subject chosen by the author.
communication magistrale Speech submitted on a specific topic at the request of a committee.
communication orale Contribution made verbally.
communiqué de presse; information à la presse Prepared statement released to the news medía.
compagnie d’aviation nationale Airline designated by a country to serve international routes (Convention Liaison Council).
comparateur point of reference demonstrating a particular level
compte 1. Total number of attendees for a given period 2. Total number of exhibitors for a given period.
compte non acquitté/non réglé Outstanding invoice not yet paid.
compte rendu; actes Published volume containing papers presented at a meeting. May or may not include details of discussion.
comptoir Wooden or metal board fixed horizontally either on legs or on a wall. Usually with display material and possibility of making purchases.
concessionnaire Contractor appointed by show or building management as the sole agent to provide services.
concours competition
conférence Discourse given before an audience, especially for educational purposes.
conférence Participatory meeting designed for discussion, fact-finding, problem solving and consultation. As compared with a congress, a conference is normally smaller in scale and more select in character – features which tend to facilitate the exchange of information. The term “conference” carries no special connotation as to frequency. Though not inherently limited in time, conferences are usually of limited duration with specific objectives.
conférence (réunion) nationale Meeting participation available to organizations or individuals from one nation, meeting in that nation.
conférence ä voies multiples Conference with parallel programme session when participants have the choice to follow one or the other road or to jump from one track to the other during the duration of the meeting.
conférence de presse Meeting held to communicate information to media representatives.
conférence extraterritoriale Meeting event not taking place in the country of the originating body.
conférence gouvernementale Technical or political meetings between governments with the aim of discussing national or international topics.
conférence magistrale; discours-programme Fundamental or leading speech made usually at the beginning of a meeting.
conférence mondiale Membership or meeting participation available to organizations or individuals from all nations that meet worldwide. The term most commonly applied to this definition is International.
conférence multinationale International meeting with a minimum of 100 participants from at least four countries.
conférence nationale/internationale Membership or meeting participation available to organizations or individual from one nation, but able to meet in another nation.
conférence scientifique Groups whose members are involved in research or applied sciences and suppliers to those groups.
conférence techniqu Groups whose members and suppliers work in scientific, research or applied sciences. USA/Canada: Non-medical meetings of professional organizations.
conférences (réunions) internationales 1. International/intercontinental: a meeting of an organization with multi-national membership that is available to meet on more than one continent. 2. International/Continental: a meeting of an organization with multi-national membership that is available to meet on only one continent.
conférences (réunions) nationales 1. Domestic/national: a meeting of an organization with membership from a single nation available to meet in only that nation. 2. Domestic/Regional: a meeting of an organization with membership from a single nation available to meet in only a given region of that nation. 3. Domestic/sub-regional: a meeting of an organization with membership from a single nation available to meet in only a given sub-region of that nation.
conférences gouvernementales Groups whose constituencies are made up of civil servants, elected officials and service providers to Government entities.
confirmation de commande Written authority for a supplier to proceed or for an exhibitor: acceptance of order.
confirmation d’inscription Official acknowledgement of receipt of registration and fees.
confirmation; réservation confirmée Oral or written agreement by a facility to accept a request for accommodation; to be binding the agreement must state the intent of the parties, the particular date, the rate, type of accommodations, and the number to be accommodated; oral agreement may require guest credit card number.
conformité a ruling to which you should abide
congrès 1. General and formal meeting of a legislative body, social or economic group in order to provide information on a particular situation and in order to deliberate and, consequently, establish consent on policies among the participants. Usually of limited duration with set objectives, but no determined frequency.
congrès Regular corning together on a representational basis of several hundreds – or even thousands – of individuals belonging to a single professional, cultural, religious or other group. A congress is often convened to discuss a particular subject. Contributions to the presentation and discussion of the subject matter come only from members of the organizing body. Frequency: usually established in advance and can be either multiannual or annual. Most international or world congresses are of the former type while national congresses are more frequently held annually. A congress will often last several days and have several simultaneous sessions.
conseil d’administratio An official body (cf board) which manages the affairs and administers the funds of an institution or organization.
conseil d’administration Group of members responsible for establishing and enforcing the rules and regulations of a society or association.
conseiller Person appointed to give specialist or expert information on a particular event, or generally.
consessionaire; teneur à bail One to whom a lease is granted; holder of a lease.
consignation shipment of goods
Construction de liens Link building is an aspect of search engine optimization in which website owners develop strategies to generate links to their site from other websites with the hopes of improving their search engine ranking. Blogging has emerged as a popular method of link building.
consultant Expert who provides advice and assistance to a client on specific assignments. For very large projects, a consulting firm may be retained rather than an individual.
consultant one who provides specialist advice
consultant en gestion de destination Destination Management Consultant.
Contenu généré par l’utilisateur Stands for User Generated Content and referes to a range of Media Content available in a range of communication technologies; mobile, web that enable the individual to create the content
contingence planning for an uncertain event
contrat Legal agreement between two or more parties.
contrat à terme A financial instrument guaranteeing a specific rate of exchange in a foreign currency for a future transaction.
contrat de location Contract stating terms and conditions for rental of exhibition venue or for individual stand/booth within a venue.
contremarche Platform dimensions of width, length and height vary by facility used to create a stage.
Contribution A type of social media
contribution; communication Work submitted for inclusion as an oral or poster presentation, often in response to a call for papers; not an invited paper.
contrõle des coats Process of maintaining levels of expenditure within the budget.
conversation multiple Telephone conversation involving a number of subscribers simultaneously.
convertibilité A currency is usually described as convertible if the holder can exchange it freely for another currency.
coordinateur et responsable de la conférence Title generally conferred upon the chief administrator of the entire event.
copie; duplicata Film or tape which has been printed from the original copy.
coprésídent One of two or more persons appointed as chairman/president on an equal footing.
cordons ribbon or string around the neck holding a badge or identification
core pco PCO that is contracted to move with the meeting for whom they are engaged
coupon; ticket A negotiable ticket or voucher; a pass or ticket.
coupure de presse Article cut from a newspaper or magazine.
coursier European term for a travel professional who supervises arrival details and escorts tours.
coursier someone who runs, often between two points, eg a messenger
courtier en douanes Person or company which provides customs clearing services to shippers of goods to and from another country.
couverts Actual number of meals served at a food function.
crédít An item entered on creditor side of an account (oppos. of “debit”). To add one sum to another.
critères a principal or standard by which something is judged
culture the development of individual national heritage eg music, science, art etc
Cyber café An area where computers are stationed to allow delegates to access the internet
date de la réunion The time of the year when the meeting takes place.
date limite Designated day when the facility will release a block of rooms to the general public.
date(s) de démontage de l’exposition Dates) set for dismantling.
date(s) de montage de l’exposition Date(s) for installation/setting up of event.
débat Presentation given by two or more experts in a certain field who must sustain their points of view.
débit An item entered on debtor side of an account (oppos. of “credit”). To take one sum away from another.
décision-cadre Preliminary decision setting out a framework within which detailed provisions may be established by means of later individual decisions.
décompte définitif; déclaration finale de l’état comptable Statement of income and expenditure following the end of an event.
décorateur de stand d’exposition Company which fabricates displays.
décoration That which adorns, an ornament.
défilé de mode; présentation de mode Choreographed display of garments by models.
défílement de texte Text moving horizontally across the bottom of a video screen.
déjeuner Midday meal; sometimes with speeches or presentations during meetings of professional associations.
déjeuner d’affaires Light meal for small discussion groups, without a break from working sessions.
délaí de démontage Day and hour ( deadline) by which stands must be dismantled and exhibition area empty.
délai de montage Period necessary for the preparation of the conference and exhibition venue before the arrival of the delegates and exhibitors.
délai d’inscription; date limite d’inscription Date by which all those intending to apply to attend an event, submit a paper or request any form of subsidy or grant, must submit their application.
délégation Representatives of a particular country or organization at a meeting.
délégué Voting representative at a meeting.
demande de démonstration Form requesting authorization to give a demonstration.
demi-pension Rate inclusive of breakfast and any other meal, usually dinner, in addition to room.
démonstration pratique Special sitting for the demonstration of particular practical methods.
démontage Take-down and removal of exhibits.
dépenses; frais Money paid out.
destination A city, area or country which can be marketed to groups or individuals as a place to visit or hold a meeting.
dette money or goods owing
devant de scène Area of a stage closest to the audience, as opposed to upstage.
déviation Departure of individual passenger from established group itinerary.
devis Preliminary calculation of the cost of work to be undertaken.
diapositive; dia Photographic transparency on a small plate or film arranged for projection.
diner de gala Outstanding social event of the conference, usually in the evening with entertainment or speeches during or after a formal meal. Usually formal dress requested.
diner de rencontre Non-working evening function at which a meal is served.
diner officiel Evening meal forming part of the official programme.
dîner(F); souper(B) Evening meal for a group; not usually ceremonial.
directeur de ventes Individual at a meeting facility responsible for overall direction of sales staff.
directeur financier Executive responsible for financial affairs of an organization.
directeur général Principal executive officer of a company.
directeur responsable de la gestion Executive responsible for day-to-day operations of an organization.
directeur technique Person who calls cues from the control room.
directives de présentation des affiches Guidelines for those presenting a poster.
discours de clôture; allocution de clôture Speech given to close a meeting. This may often include the result(s) of the meeting (recommendations).
discussion en forum; débat A discussion within a forum (cf forum).
disposition autour d’une table Table set up in rectangle or oval shape with chairs on both sides and at both ends.
disposition des places; plan de table Plan or other document showing where individuals should be seated for an event. Particularly applies to a banquet or on a platform at a meeting.
disposition en carré Tables set up in a square (or rectangle) with chairs placed around perimeter. Centre inside tables is hollow.
disposition en E Tables set up in the shape of an E with chairs on the outside of the closed end and on both sides of each leg.
disposition en fer ä cheval Horse-shoe shaped table.
disposition en hémicycle Same as auditorium or theatre style except chairs are in a semicircle.
disposition en peigne Variant of schoolroom setup in which tables are perpendicular to the head table, and chairs are placed on both sides of the tables.
disposition en salle de classe Tables lined up in a row, one behind the other on each side of centre aisle with chairs facing head table.
disposition en T Series of tables set up in the shape of a T with chairs set all around except at head table.
disposition en U Series of tables set up in the shape of a U with chairs set all around.
disposition en V; disposition en arête de poisson/en chevron Rows of chairs separated by a centre aisle slanted in a V shape facing head table or speaker.
distribution de documents Handing out or mailing of documents.
diversification alternative direction in business from your core activity
don Sum of money or items of value received as gifts.
dossier de presse 62press release; press communiqué
double projection Technique of superimposing two images on a screen at the same time.
double réservation Reserving space for two groups (or persons) for the same dates when only one group (or person) can be accommodated.
droit de bouchon The charge placed on wine, beer and liquor brought into a facility but purchased elsewhere. The charge sometimes includes glassware, ice and mixers.
droits d’inscription; frais d’inscription Amount payable for attendance at a meeting; may vary according to level of participation, type of membership, or date registration is submitted.
durabilité the ability to keep going continuously or to leave a lasting legacy that will continue
durée de la réunion The number of days from the opening session to the closing session. Additional days for optional excursions are not included.
durée du séjour The nights spent by the participant: – during the meeting ;
éclairage ambiant; lumière ambiante The surrounding light, such as that reaching a television screen from light sources in a room. When the environment is a room, the term can be taken as equivalent to “room light”.
éclairage de la salle Lighting of room separate from stage lighting.
éclairage fluorescent Neon lamps, with diffused light tubes as opposed to incandescent lights.
éclairage par spots Adjustable lamps with direct or high intensity light.
E-conférence Conference which is held electronically via the internet
écouteurs Device that converts electrical energy into sound waves and is worn over or inserted into the ear.
écran Surface onto which images are projected by a film or slide projector.
Ecran 3D Is a type of video projector for displaying video, images or computer data on a screen or other flat surface with 3 dimentional picture.
Ecran de conférence A screen placed on the lectern or top table at a meeting which displays the presentation as it appears on the screen allowing the speaker to face the audience without turning around to see their slides
écran de visualisation Physical computer device usually based on a cathode-ray tube or liquid crystal display on which information is displayed.
écran fractionné; split screen Horizontally or vertically separated video pictures shown simultaneously.
Ecran HD Is a type of flat panel display with a high definition picture
Ecran large Any screen with an aspect ratio greater than 4:3
Ecran LCD Is a type of flat panel display
écran parabolique Type of front projection screen surface which is rigid and allows only narrow-angle viewing.
écran perlé Type of screen surface used for front projection.
Ecran Plasma Type of display screen
Ecran tactile A screen that can be controlled by the touch of the screen.
émetteur en circuit fermé à fins d’audiophoníe Closed electric circuit within a building or auditorium which relays sound to a hearing aid.
empiètement Use of floor space outside exclusive booth area.
emplacements permanents d’exposition Show rooms, (marts – US), and similar space for product displays leased on a long-term basis.
en coulisses Area at sides or rear of stage not seen by the audience.
en liste d’attente Person attempting to travel on a flight without a confirmed reservation.
enregistrement Procedure for guest arrival and registration.
Enregistreur DVD Is an optical disc recorder that uses Optical disc recording technologies to digitally record analog signal or digital signals onto blank writable DVD media.
enseigne Suspended panel for decor or graphics. May be cloth or rigid material.
ensemble de diapositives set of imagery et in a power point presentation, formerly a collection of slides
entrepreneur responsable de l’exposition A supplier of exhibition services or goods (eg stand fitting, electrics, furniture, floor covering, labor, drayage signs, etc.).
entreprise générale; entrepreneur général Company which provides services to exhibition management and exhibitors.
envoi personnalisé The action of sending by mail; specifically a number of items posted at one time, especially as a part of a publicity campain, a survey, etc.
épreuve Final copy for approval before printing.
épreuve prête à la reproduction Materials ready for photographic reproduction.
équipe A number of persons associated in some joint action; a definite number of persons working together.
equipe d’interprètes A group of people responsible for interpreting simultaneously, usually utilising equipment.
équipement des salles; aménagement des salles Layout of tables, chairs, other furniture, and equipment for functions.
équipement du stand Items which can be supplied on hire to stands, e.g. lighting, shelves, carpet, etc.
espace de remise Equipment storage area at show site, usually draped off area in exhibition hall/unsold space.
espace de travail; salles de réunion Spaces or areas where meetings, banquets, exhibitions or other group events are held.
espace requis Amount of stand/booth space required by individual exhibitors.
espace réservé aux jambes Distance between rows of seats on an aircraft.
estrade; podium A permanent or portable raised platform used for seats of honor or speakers lecterns.
établissement des coûts Process of obtaining the true price of an item of expenditure.
étagères; rayonnage Thin wooden, or metal, boards fixed horizontally on a wall for displaying objects and sales materials.
état des recettes et dépenses Accurate account of the financial position at any given date showing all credits annnd debits within heads of income and expenditure.
ethnique belonging to a different race from your own
événement That which happens, an occurrence.
Evènement hybride An event with both live and virtual attendees
événements All non-intellectual oriented meetings.
excursion de groupe comprise Travel programme with special fare and specific requirements such as a minimum number of persons traveling as a group throughout the tour.
excursion; tour Organized outing to a specific place of interest.
excursions pré- et post-conférence Organized outings taking place before (pre-) or after (post-) the working conference for both accompanying persons and delegates.
exposant Company or individual participating in the exhibition with a stand or booth.
exposé magistral Top level presentation.
exposé; allocution; discours Usually formal discourse delivered before an audience.
exposition Event at which products and services are displayed.
exposition Large trade exhibition
exposition d’affiches Area with display of posters.
exposition extérieure/en plein air Space/stands located outdoors.
exposition interprofessionnelle; salon professionnel Exhibition of products and services that is not open to the general public.
exposition sur table Small exhibit on tables; often used in combination with posters.
externalisation ouverte process of obtaining needed services, ideas, or content by soliciting contributions from a large group of people, especially an online community, rather than from employees or suppliers.
facturation directe Accounts receivable mailed to individuals or firms with established credit.
facture A demand for money detailing goods, with prices, sold or consigned to a purchaser.
fléchage All informational and directional signs required for an event.
flèche lumineuse; laser pointeur A compact instrument consisting of a visible light laser, used for pointing out features on a projected visual display.
Flux de nouvelles A news feed is literally a feed full of news. On Facebook, the News Feed is the homepage of users’ accounts where they can see all the latest updates from their friends. The news feed on Twitter is called Timeline (not to get confused with Facebook’s new look, also called Timeline).
Flux RSS RSS (Really Simple Syndication) is a family of  web feed formats used to publish frequently updated content such as blogs and videos in a standardized format. Content publishers can syndicate a feed, which allows users to subscribe to the content and read it when they please, and from a location other than the website (such as reader services like Google Reader).
Flux Twitter A screen with live tweets grouped around a hash tag or twitter account to capture and show live social media activity
foire accessible au public Exhibition open to the public, usually subject to payment of an entrance fee.
folio Form on which all charge transactions incurred by a registered guest are recorded.
fonction Function or job description within an organization.
fond de scène Part of the stage farthest from the audience or camera, as opposed to downstage
fond musical; musique de fond Music accompanying the arrival or departure of guests.
fondu enchaîné Gradual changing of one picture or sound or colour to another.
forfait voyage Tour arrangements combined and sold at a single all-inclusive price. All the arrangements are made by an agent at an inclusive price.
formulaire Printed or typed document with blank spaces for insertion of specific required or requested information.
formulaire d’accréditation Document for official authorization.
formulaire de location de stand Form for official request to utilize a particular space.
formulaire de réservatíon de chambre d’hôtel Booking form for reservation in a hotel for use by participants.
formulaire de soumission de la présentation dun exposé Form for submission of an abstract to support an application to present a paper; for assessment and screening by a selection committee, often referred to as an “abstract form”.
formulaire de soumission de présentation d’un film Identification card to enable exhibitors to gain access to an exhibition.
formulaire de soumission de présentation d’une affiche Form for presentation of a poster for inclusion in a poster session; submitted for assessment and screening by a selection committee.
formulaire de transport Form for exhibitor requesting handling of materials.
formulaire d’inscription; bulletin d’inscription Document upon which a participant at an event gives all relevant information about him/herself and his/her intended participation in the conference and associated activities.
formulaire d’intervention Application to put a question during a meeting session to a particular speaker and on a specific subject; usually to be submitted in advance of the session.
Forum A device used to allow for seamless switching between several devices and presentations
forum; tribune Meeting or part of a meeting set aside for an open discussion by recognized participants on subjects of mutual interest.
FR:    atelier Working meeting aiming at finding a solution and a result to some problems or questions pending.
frais supplémentaires; dépenses supplémentaires Expenses other than room and tax, billed to a guest’s account.
fréquence de réunion The periodicity with which the same kind of meeting takes place.
garantie The number of servicings to be paid for, whether or not they are actually consumed; usually required 48 hours prior to the event.
garantie bancaire Guarantee on the part of a bank that it will pay in the event of default, so that no enquiries regarding the solvency of the person or body in question are needed.
garde chargé de la securité; vigile A member of the security service who is employed to protect building, people, etc.
garderie d’enfants Arrangements for care of children during a short absence of the parents.
gardien de parc de stationnement A person who is employed to assist people in parking their motor vehicle in a designated area.
gestion Organization and management.
gratuit Offered at no cost.
grivèlerie Departing guest who fails to pay for accommodation.
groupe de discussion Group of participants debating separately within some types of meeting. Similar to a working group but with no expectation of reports or papers.
groupe de réflexion A group of specialists organized by a business enterprise, governmental body, etc. and commissioned to undertake intensive study and research into specified problems.
groupe de travail Group with a specific task at which the participants discuss a particular subject, analysing it from all possible angles. It is usually intended to arrive at a common position within the group for the proposal to a higher body of a solution to that problem. Also, group meeting to learn a particular technique by means of the practical application of the methods and techniques in question.
groupe d’étude Meeting of experts with the purpose of being analysis alone.
groupe d’experts Group of specialists in a particular field.
groupe d’experts A group of expert advisors assembled especially to answer questions of immediate or current interest.
hall; foyer Public area in hotel or hall for assembly or registration.
haute saison Busy times of year during which hotels normally charge higher rates.
hauteur de plafond Height of the ceiling of the exhibition hall.
heure d’arrivée Preferred time for guests to arrive at hotel.
heure de sortie Time at which guests departing on that date should have completed their check-out.
heure des questions; discussion libre; période de questions-réponses Question and answer period.
heures d’ouverture Hours during which an exhibition is open to the public or trade visitors.
heures supplémentaire Work performed on overtime.
honoraires Payment made in token of personal involvement in an event.
hôte Association, corporate body, town or other party that invites an event to take place within or under its jurisdiction.
hôtel principal Where several hotels are used for one event, the hotel where the main administrative and hospitality functions are located.
hôtesse Person employed on a temporary basis to work on staff registration and information desks or in meeting rooms at a meeting and generally assist delegates.
Iangue passive Language into which interpretation is provided.
ilôt One of a group of four or more exhibit spaces with aisles on all four sides.
Image dans l’image A system which allows more than one picture to be shown on the screen at any one time.
indicateur lumineux; lampe flèche Electric rod which casts an illuminated spot on the wall, blackboard, screen, etc. to draw attention to a particular feature.
indicateurs signalétiques d’allée Signs, usually suspended, indicating aisle numbers or letters.
informations aux participants Document or letter sent to all registered delegates confirming that they are fully registered for the event giving details of where and when they register their attendance, confirmation of residential accommodation, bookings for special events, etc.
informations générales Information of interest to all participants.
inscription Booking and or payment to attend a meeting. Inclusion as a participant in an event; booking and payment to attend a meeting.
inscription anticipée Registration received before a pre-defined date, usually offering a lower fee.
inscription provisoire Incomplete registration where the fees or full payment have not been received.
inscription sur place Process of signing up for an event on the day of, or at the site of, the event.
inscription tardive Booking received after the stated deadline, usually incurring payment of a penalty fee.
installation de sonorisation; installation de diffusion sonore; système de sonorisation; sono Audio and/or visual system used for the purpose of broadcasting or visualizing speech, music or other sounds or images to a large audience.
installation mobile d’interprétation simultanée System which can be transported and set up in any venue without the need for built-in booths or electric circuits.
institut A professional organization/establishment formed to promote education, literature, art, or the like.
instructions aux auteurs Instructions regarding the required format to be used for the version of the paper to be published.
instructions aux orateurs Guidelines for those presenting an oral presentation.
Intelligence collective Collective intelligence is a shared or group intelligence that emerges from the collaboration and competition of many individuals and appears in consensus decision-making in social networks.
Intercom A device commonly used for closed communication
Interface d’applications An API is a documented interface that allows one software application to interact with another application. An example of this is the Twitter API.
intermédiaire someone acting between parties
interphone Audio system permitting two-way communication.
interphone; haut-parleur pour conversation bilatérale; installation d’intercommunication Intercommunication system using headphones and microphones for communication between adjoining or nearby studios or offices.
interprétation Oral translation from one language to another.
interprétation (en) consécutive; consécutive Oral translation of a speaker’s words into another language, either in full or in summary and conducted when the speaker has finished what he was going to say or pauses for interpreting.
interprétation avec relais Oral translation whereby an interpreter does not translate directly, but interprets the translation of a colleague, usually because he is not qualified to work directly from the original language.
ínterprétatíon chuchotée; interprétation par chuchotage; chuchotage The process of interpreting on a simultaneous basis in a low voice to the participants, usually seated next to the interpreter.
interprétation de retour Interpreting both ways: from and into the foreign language.
interprétation par satellite; téléinterprétation Simultaneous interpreting using telecommunications facilities, e.g. via satellite.
interprétation simultanée Process of translating one language into another while the speaker is speaking, generally using some form of voice transmission installation.
interprète de conférence Person who interprets into another language oral presentation(s) made during a meeting.
interprète de liaíson Person interpreting a conversation between two or more persons from one or more foreign languages into his mother tongue and vice-versa.
interprète en consécutive Person who translates a speaker’s words into his mother tongue (and possibly vice-versa), either in full or in summary, when the speaker has finished what he was going to say or pauses to allow interpreting.
interprète-pivot; pívot Only interpreter in the team assigned to a meeting who is able to translate out of a lesser used language and functions as a “relay” for the rest of the team in relation to that language.
interruption de séance Temporary break in meeting for a specific and unprogrammed reason.
intervenant Member of a meeting audience who participates in discussion during a meeting session.
inventaire Total amount of furniture and equipment available for show.
invitation The proposal submitted by a destination or a property inviting a group to meet in their venue.
itinéraire Detailed programme of a visit or tour.
iTunes See media player
journée d’étude Day devoted to the study of a particular subject or subjects.
journée réservée aux professionnels Day of an exhibition restricted to attendance by professional or trade visitors.
Klout Social media analytics to measure a user’s influence across their social network
laissez-passer Identification card to enable exhibitors to gain access to an exhibition.
lampe à arc High-intensity light source for large screens or long projection distances.
lampe témoin Small red light on the camera indicating when the camera is on.
langue active The language being used by the speaker.
langue de départ; langue-source; langue d’origine Language from which a speech or document is translated.
langue de travail Language in which the various aspects of a meeting are conducted in practice.
langue officielle Language officially to be used for a meeting, e.g. for the publication of proceedings.
langue originale Initial language in which a document is drafted or a speech delivered.
langue-cible; langue d’arrívée Language into which a speech or document is translated.
Lecteur de codes barres Is an electronic device for reading printed barcodes, it consists of a light source, a lens and a light sensor translating optical impulses into electrical ones
Lecteur de flux RSS An RSS reader allows users to aggregate articles from multiple websites into one place using RSS feeds. The purpose of these aggregators is to allow for a faster and more efficient consumption of information. An example of an RSS Reader is Google Reader.
lecteur enregistreur Machine which can be used both for recording tapes and for playing back prerecorded tapes.
Lecteur Flash / carte mémoire/ clé USB Portable storage device, that can hold information for use in electronic equipment
lettrage informatisé Lettering generated by a computer.
lettre de crédit A document issued by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms
lettre majuscule Type larger than that used in body of page.
lettre minuscule Small letter, as distinguished from a capital letter.
liaison A close collaboration for smooth coordination.
licence d’exportation A government document which permits the “licensee” to engage in the export of designated goods to certain destinations.
lieu The destination where the meeting takes place.
lieu Area, property or specific facility to be used for meeting.
lieu (de réunion) Meeting site. Premises where the meeting will be held.
lieu de la conférence (réunion) The building and environment area where the meeting takes place.
lieu de naissanc Denotes place of birth (not necessarily nationality).
limitation du temps de parole Duration of the time accorded to speakers.
LinkedIn Aujourd’hui LinkedIn Today is LinkedIn’s own version of a social news service. Every industry on LinkedIn (marketing, journalism, technology, etc.) has its own LinkedIn Today. Stories are selected based off which ones are posted and shared the most by users of LinkedIn.
liste list of people, registrations, or items
liste d’adresses; liste d’envoi Contains the names and addresses of the persons to whom publicity material or other information is to be sent.
liste de réservation de chambres Roster of individuals requiring guest room accommodations including type of accommodation and arrival and departure dates.
liste des délégués List of delegates registered to attend an event.
liste des exposants List of exhibiting firms, usually with locations.
liste des participants List of delegates and accompanying persons registered to attend an event.
liste des participants préinscrits (Computer-generated) list of names pre-registered with a group.
lit à deux places Bed normally measuring 130 x 32cm (5x 78 inches) for 2 persons. “Standard double bed” is referred to in UK a 4’6″ x 6’^”
lit de deux places ä largeur supérieure (150 cm) Large bed usually measuring 22x 33cm (60 x 68 inches).
location de stand équipé Complete booth package offered to exhibitors on a rental basis.
location de voiture Facility to hire a car.
location d’emplacement à court terme Short-term rental space.
logement; hébergement Bedroom(s) at a hotel and rooming arrangements; usually specifying the hotel classification in terms of its amenities, facilities, level of service and cost.
logistique the art of moving people and/or resources from one place to another
logo; sigle; symbole social Symbol identifying an organization or event.
loyer; tarif de location; prix de location Total cost of hiring an exhibition space, whether or not it includes ancillary services (security, connection to water, electricity supply, etc.).
lutrin; pupitre d’orateur Reading stand with slanted top. Can be a tabletop lectern or one which stands on the floor.
machine de traitement de texte; système de traitement de texte Computer-based system for writing, editing and formatting letters, reports and books.
magnétophone de lecture; lecteur de cassettes Machine designed only for playback of recorded magnetic tapes.
magnétophone; enregistreur Magnetic recording/reproduction apparatus in which the recording medium takes the form of a magnetic tape.
magnétoscope Equipment for the recording of images and sound on a magnetic tape in the form of a video.
Maitre de cérémonie Virtuel The inerface to the virtual audience during a Live Streamed event
maître d’hôtel Floor manager or head waiter at a restaurant or catered function.
majorité the greater number of
mandat permanent Appointment on a permanent basis within a group, organization or body.
manifestation locale; événement local An event, such as a graduation ceremony, local festival, etc., that draws its audience primarily from local market.
manifestation/activité après conférence Any event which is arranged for the period immediately following the conference proper.
manuel d’appel doff res! specifications requises Written document issued by an organization which contains requirements for their future events.
manuel de la conférence Normally pocket size, a small book containing useful information and instructions relating to an event and the locality in which it is to be held.
manuel des exposants Book of instructions and information for exhibitors regarding the exhibition venue and services offered by the organizing body.
maquette Artist’s or designer’s indication of how a printed piece should look.
maquette-papier Preliminary mock-up for a publication, made up in correct size and number of pages, showing the position of the various text elements and illustrations.
marché des congrès; industrie des congrès
marketing viral Viral marketing refers to marketing techniques that use pre-existing social networks to produce increases in brand awareness or to achieve other marketing objectives through self-replicating viral processes.
marquage de sol; balisage Method of marking booth/stand space.
matériel d’exposition Material exhibited by the various exhibitors; such material is usually insured or has its value stated in writing for insurance purposes.
matériel d’exposition autonome self-supporting and independent exhibit material.
Médias Sociaux refers to the use of web-based and mobile technologies to turn communication into an interactive dialogue
Médias sociaux Social media is media designed to be disseminated through social interaction, created using highly accessible and scalable publishing techniques.
médiation a form of reconciliation between disagreeing parties
menu Full-course meal menu at a fixed price.
messagerie instantanée Instant messaging (IM) is a form of real-time, direct text-based communication between two or more people. More advanced instant messaging software clients also allow enhanced modes of communication, such as live voice or video calling.
mètres carrés nets utilisables Actual amount of salable space available for or used by exhibit booths/stands.
micro fusil Unidirectional type of microphone that accepts only narrow-angle sound.
micro girafe Microphone mounted on an extension. Often used in Q&A sessions.
micro sautoir; micro cravate Portable microphone that hooks around the neck.
microphone à forte sensibilité Microphone designed for use at a substantial distance from the mouth of the person speaking.
microphone baladeur Small microphone, with or without wire, which can be moved easily.
microphone de bouche; microphone de proximíté; microphone à faible sensibilité; microphone à main Microphone designed particularly for use close to the mouth of the speaker.
microphone de boutonnière; micro boutonnière Microphone designed for positioning on the clothing of the user.
Microphone de cravate A wireless microphone attached to either the tie or jacket
microphone de lutrin Microphone attached to a lectern.
microphone de table Microphone on a short stand placed on a table for seated speakers.
microphone labial Microphone designed for use in contact with the lips of the speaker.
microphone miniature Small microphone.
microphone omnidirectionnel; microphone non-directionnel Microphone that picks up sound from all directions.
Microphone portatif A microphone that is held by the individual – can be wireless or wired
microphone radío; microphone de radiodiffusion Microphone used for transmitting radio waves.
microphone sans fil Portable microphone operating on its own power source.
microphone sur pied Microphone fixed on a support-stand.
microphone unidirectionnel Microphone which picks up sound primarily from the direction in which it is pointed.
microphone; micro Instrument which converts sound into electrical signals.
ministre the body of ministers of a government
mise au point Process of adjusting a camera, telescope or the like so as to ensure that the image it provides is sharp.
mode de paiement Method of settling a bill/account.
modem; MOdulateur-DEModulateur Electronic device that modulates and demodulates signals transmitted over data communications facilities. Most commonly seen as an interface between computers and telephone networks.
modérateur Person who presides over panel discussions and forums.
montage; installation Process of setting up exhibit booth and materials according to instructions and drawings.
montage; mise en page Definitive placement of text and illustrations on the page in accordance with the predetermined layout.
montant forfaitaire; forfait unitaire One rate for each room in a guest room block.
monteur; régleur Skilled person used in handling assembly of heavy materials always working at union wages.
motion Formal proposal to be discussed and voted on in a meeting.
motivation des participants The ultimate reason impelling a person to turn up for the meeting called together by the organizer.
moyens de communication; moyens de transport Means of transport, i.e. buses, coaches, cars, etc.
multimédia Use of two or more audiovisual media in one presentation.
multiplex; multicanaux With two or more communication bands (e.g. receiver).
multivision Projection of different images on different screens at the same time.
nationalité Identifies the country where the person has full rights by birth or naturalization.
navette; service de navette Conveyance which travels back and forth over a particular route, especially a short route or one connecting two other transport systems.
négatif Reversed form of original art or type.
net Actual cost of a travel programme excluding mark-ups or commissions.
nettoyage des stands; service d’entretien/de nettoyage Cleaning services to individual stand areas.
nocturne Evening on which the exhibition will remain open later than usual.
nom; nom de famille Name by which all immediate family members are known. Women usually (but not always) adopt their husband’s family name upon marriage.
nombre de canaux d’interprétation simultanée Total number of languages into which speeches are being interpreted (including the floor language).
nombre de participants Referring to the number of groups and attendees meeting in a city during a specific time frame.
nombre de personnes présentes; nombre de participants Actual number of people attending a function.
no-show; réservation non suivie de présentation Person who has booked a room or a place at a meeting but does not arrive to take up the room or place.
nouvelle inscription Registration received at the meeting and generally incurring payment of a penalty fee.
nuits supplémentaires All extra nights spent by the participant other than overnight meeting stays.
objectif anamorphoseur Lens adapter designed to produce a wide-screen image.
objets trouvés Stand where lost items may be recovered.
obligatoire obligatory or requirment to abide by the rules of the association/meeting
obligatoire compulsory
observateur Delegate to an assembly who observes and reports but does not participate officially in its activities.
occultation; fondu noir Situation where room lights are turned off or video screen becomes black.
offre globale aux exposants Management providing furniture and/or services to exhibitors for a single fee.
operations bancaires The carrying out of financial operations.
option(s) 1. Space which is reserved but not yet contracted for. The right of refusal to confirm a tentative space reservation if there is demand from another group. Same as: Tentative Hold.
orateur invité Speaker, specifically requested to speak to the audience on a given topic.
orateur principal Speaker who sets forth the theme of the meeting.
orateur; conférencier Someone who delivers a speech or talks at a meeting. The term “lecturer” is restricted to academic contexts.
ordinateur portatif Computer capable of being carried about readily from place to place and used away from the owner’s home base. In order of increasing size the main subcategories are: handheld/pocket, notebook, laptop.
ordre de paiement Written authorization for payment to be made from a bank account.
ordre de paiement Money forwarded by or to a bank.
ordre du jour Subjects to be discussed at a meeting.
ordre protocolaire; ordre de préséance A system which ranks dignitaries according to international protocol for purposes of seating, honours or ceremonies.
organes de parrainage Bodies contributing product or financial support to an event in return for propotion of the company name or logo. Bodies simply allowing their names to be used in endorsement of an event will more usually be referred to as ‘patrons”, though the distinction is not rigid.
organisateur de l’exposition The organizer or promoter of an exhibition; responsible for the letting of space, financial control and management of the exhibition; sometimes an agent acting in this capacity.
organisateur de l’expositión Company or individual who plans the logistical arrangements in connection with an exhibition.
organisateur de réunions Professional Conference Organizer
organisateur d’événements commerciaux The individual who plans a trade show, reserves the space, markets to exhibitors and promotes attendance by buyers.
organisateur professionnel de congrès; OPC Company or individual professionally engaged in organizing meetings.
original; épreuve Material to be, or in the process of being, set up for printing. Not to be confused with the everyday use of “copy” as opposed to “original”.
origine du participant The residence of the participant (town, region, country). If residence and nationality do not coincide, they may be registered separately.
outils d’analyse web Web analytics is the measurement, collection, analysis, and reporting of internet data for purposes of understanding and optimizing web usage.
paiement électronique Payment by means of electronic funds transfer, e.g. using a credit card at a point-of-sale terminal.
paiement insuffisant Insufficient payment/funds received for items ordered.
pairs those persons of the same status as yourself
palais building in which royalty, or people of great importance, live; or historic building open to the public
palette; plateau de chargement Wooden platform used to carry goods.
panneau d’affichage a large outdoor board for advertising
panneau insonoris Barrier that prevents sound from carrying to and from adjacent rooms. Usually a permanent wall.
panneaux modulaires; parois de séparation Partition units (walls, doorframes, etc.) in standard sizes, used for building stands in the sizes desired in a given context.
parc des expositions; palais des expositions Venue at which exhibitions are held.
paroi amovible; cloison démontable Movable barriers that partition large areas into smaller areas. May be sound-resistant, but not necessarily soundproof.
parrainage Donated financial or material support.
participant; congressiste Person taking part in the activities of a meeting.
participation antérieure aux congrès The attendance of a participant to previous meetings undertaken by the same organization and by other organizations.
parties prenantes those persons or organisations who have an interest in a given project or investment
partout en ville throughout the city
passage en catégorie inférieure To move to a lesser accommodation or class of service – to change to an inferior standard.
passage en catégorie supérieure To change to a superior standard.
passage en catégorie supérieure sans supplément Airlines moves passenger into higher priced seating at no extra charge.
passage; allée Passageway for people to pass between two rows of stands facing each other, between the stands and the walls of a hall or from one level to another.
patronage; parrainage In the context of meetings and the like, ‘patronage” primarily means endorsement by eminent individuals (e.g. Royalty or ambassadors) or bodies.
patronné par; parrainé par Supported by… (either financially or otherwise).
pause rafraîchissements Time between sessions when refreshments are served.
pause-café Short interval between sessions during the morning or afternoon at which coffee is served.
pause-thé Short interval between sessions during the morning or afternoon at which tea is served.
pays d’origine Denotes country of parental nationality.
pays hôte; pays d’accueil Country that invites an event to take place within or under its jurisdiction.
pédagogique; d’enseignement Meetings comprised of people employed or working within the education industry.
pension complète Rate inclusive of breakfast, lunch and dinner, in addition to room.
période de démontage Action required to dismantle a function setup.
période de réaménagement des salles Action required to break down and reset a room.
personne accompagnante; accompagnateur Individual at the meeting site but not necessarily involved with the meeting sessions. Generally spouse or other family member or relation of the delegate attending a meeting for the social content of the meeting programme.
personnel au sol Company that provides transportation in a locale, i.e.motorcoaches, rental cars, railroads, etc.
personnel auxiliaire du congrès Those persons who work in the congress’ auxiliary services and have been identified by the organizer and the contracted firm (if any) whose names are clearly stated in a previously prepared register.
petit-déjeuner anglais Breakfast usually consisting of juice, cereal, eggs, bacon, toasts and preserves, and hot beverages.
petit-déjeuner continental Light breakfast usually consisting of juice, roll or pastry and a hot beverage.
petites sessions splitting of a larger group into a number of smaller ones
petits groupes de travail Small group sessions within a meeting organized to discuss specific subjects.
photocopieuse Machine for photocopying documents.
pirater by way of breaking into someone else’s computer programme
plan Scale plan of the floor area of an exhibition.
plan de disposition des lieux Floor plan with specific requirements (dais, tables, chairs, etc.) drawn to scale.
plan de l’exposition Plan showing space to be occupied by the exhibition: the areas intended for stands/booths and those for passageways and services.
plan de table; disposition des convives Plan showing location of tables at a banquet or dinner. Usually accompanied by an alphabetical listing showing at which tables individuals should be seated.
plateau tournant Motorized rotating platform.
Plateforme An online central forum that enables communication and interaction based of a pre-defined profile
poids brut The full weight of a shipment, including goods and packaging.
point de rencontre Meeting place in venue for individual appointments of delegates.
politique de remboursement Policies which determine allowable reasons and time lines under which fee for a meeting or show will be refunded in whole or in part.
porte-documents Container for meeting documentation.
porte-nom; badge Identifying card worn by attendees to a meeting.
porte-nom; carte de table Card, placed on the table, inscribed with the name of the person designated to sit at that place.
porte-parole Person who speaks on behalf of a group.
positif Exact image of copy as distinguished from reverse image or negative.
poste de secours Place where emergency care is provided.
poster electronique electronic poster
poster; affiche Visual presentation of a paper often displayed on a board and supported (for a limited time) by an author in attendance to discuss the work.
pourboire Amount paid as a reward for special service, sometimes obligatory in the form of the “service charge” but often optional in the form of a “tip”.
pré-inscription; inscription anticipée Submitting an application/booking and/or payment to attend a meeting made prior to the opening day.
premiers soins Emergency care or treatment given to an ill or injured person before a doctor arrives.
prénom Name given to identify individual family members.
préposé au vestiaire A person who is employed to take care of people’s coats, hats or luggage in the cloakroom (cf cloakroom).
présentateur Person explaining a given topic in an informational session either verbally or in visual form (e.g. poster).
présentation de produits Display of products.
présentoir de table Portable display that can be set up on top of a table.
président d’honneur Either a person chairing a meeting or presiding over an organization on an unpaid basis or one not performing such a function but accorded the title as a mark of special esteem.
président d’honneur Senior member of the committee of honour.
président du comité de parrainage Eminent person who, for endorsement purposes, heads an event, an organization or a list of supporters.
président(e) Person who presides over an organization or meeting. Chairman can also be used to describe the person presiding over a committee or meeting session.
président(e) de séance Person selected to preside over a session or lead a committee.
président-directeur général (PDG) The principal officer responsible for overall administration of an organization.
prêt exempt d’intérêts Money received by way of a loan to be refunded in due course and not subject to any interest charges.
prise de courant; borne électrique Mechanical electrical connector.
prix au mètre carré Basic charge for a square metre of exhibition space.
prix au mètre carré Cost per square metre/foot for exhibition space.
prix de la chambre Amount charged for the occupancy of a room.
prix de location The price paid by the organizer to the owner of the meeting facilities.
prix forfaitaire Fixed payment with no extra costs to be added.
prix global; forfait; tarification forfaitaire Rate covering all elements in the cost of a room, including gratuities and taxes.
prix officiel Facility’s standard, pre-established guest room rates.
procédures financières Outline of accounting and banking systems.
procès-verbal Formal written record of a meeting.
professeur Group of those qualified to teach
programme culturel et visites; programme social; programme des festivités Programme of organized events, not directly related to the subject of the meeting.
programme de la conférence Printed timetable of events at a meeting, including working sessions with locations and the names of speakers, and social events.
programme définitif Document containing the definitive meeting and social programme, circulated immediately prior to a meeting or distributed at the commencement of an event.
programme d’enseignement The educational aspects of an event.
programme des travaux; calendrier des travaux Timetable of meeting content.
programme pour les accompagnateurs/accompagnatrices Educational and/or social events planned for spouses and guests of meeting participants.
programme provisoire; programme préliminaire Document sent out in advance of the meeting containing details of the provisional programme of the event, together with information about registration and a registration form. For a scientific meeting the call for papers will often be sent out with this document.
programme récréatif Programme of events organized for the entertainment of participants.
programme scientifique The content of the meeting described in chronological order and generally including the full list of speakers and the titles of their papers.
programme succinct; programme synoptique Shortened version of the meeting programme giving basic information in a way which is easy to refer to and convenient to carry.
Projecteur 3D Is a type of video projector for displaying video, images or computer data on a screen or other flat surface showing a 3 dimentional picture
projecteur à carrousel Slide projector fed from a circular drum and consequently not requiring constant manual replacement of slides. Often remote-controlled.
projecteur de cinéma Equipment for projecting cine film.
projecteur dias Apparatus used for projecting photographic slides onto a screen.
Projecteur HD Is a type of video projector for displaying video, images or computer data on a screen or other flat surface with High definition picture
projecteur informatique; projecteur multimédia A devise that projects from portable computer or desktop PC onto a screen.
Projecteur LCD Is a type of video projector for displaying video, images or computer data on a screen or other flat surface.
projection frontale Projection of an image onto the front surface of a light-reflecting screen from a projector placed within or behind the audience.
Projection murale A production method that projects an image directly onto a building and can give the illusion of bringing the building to life
projection vidéo Projection of video productions whether by monitors or on large screen.
prolongation du séjour Guest who stays at facility beyond stated departure date.
promoteur Person
prompteur A speaker’s prompt
prompteur; téléprompteur; télésouffleur Electronic device which displays script to the speaker, usually on a screen not visible to the audience.
proposition Plan put forward for consideration or acceptance.
prospectus; dépliant Single-sheet printed announcement or advertisement.
protocole Customs and procedures dealing with formalities, precedence and etiquette.
Protocole de transfert de fichier File transfer protocol – a Web based application for sharing large file downloads
publication assistée par ordinateur; PAO Production of high-quality documents including text, graphics and pictures using computer equipment. This may be accomplished through the use of application software on general-purpose systems or by means of a dedicated system. In an office environment, the process is termed desktop publishing.
publication électronique electonic publishing
pupitre central The desk from which the technicians operate microphones and audio visual equipment.
Pupitre numérique Stand used by speakers at a meeting with a digital screen infront which can be used to display branding, speaker information etc
quai de chargement Area on premises where goods are received.
raccordement d’eau; distribution d’eau Temporary supply of water to a stand.
raccordement téléphonique Socket into which a telephone can be plugged for external communication.
ramassage des ordures Removal of rubbish from building or stand areas.
rampe de spots; rampe d’éclairage Lights attached along a track mounted on a ceiling or wall permitting flexible spotlighting and other effects.
rangée level of seating, eg in a cinema or theatre
rap session; séance improvisée Informal session with no specific agenda.
rapport de la conférence Official summary of meeting events.
rapport final; rapport définitif Final summary of meeting events.
rapport financier Document incorporating the statement of income and expenditure and the budget at a given date.
rapport sommaire; compte rendu sommaire Short account of a speech, debate or discussion.
rapporteur Person appointed to note and record the proceedings of sessions and to write précis (summaries) of the papers presented, for a final summation session.
réalité augmentée Augmented Reality (AR) is a technology enriching the real world with digital information and media, such as 3D models and videos, overlaying in real-time the camera view of your smartphone, tablet, PC or connected glasses
récépissé Official acknowledgement of money received.
récepteur Apparatus that converts electric currents or waves into visible or audible signals.
récepteur de contrôle; écran témoin Television set with direct audio and video input used for checking on the operation of a transmitter.
réception Stand-up social function with only canapés and beverages.
réception de bienvenue Reception/party where welcome drinks are served.
reception officielle Reception for conference participants hosted by local or governmental authorities or other officials.
réception officielle; cocktail; réception avec buffet Stand-up social function with drinks and snacks.
réception/banquet thématique A special reception or banquet designed around a central motif.
receptioniste a front of house welcoming representative
recettes Money received.
Recherche Real Time Real-time search is the method of indexing content being published online into search engine results with virtually no delay.
Recherche Twitter Twitter Search is a search engine operated by Twitter to search for Twitter messages and users in real time.
recommandation Strongly suggested course of action; sometimes has binding force.
recueil des résumés Printed volume containing summaries of accepted papers.
recyclage pour universitaires A complete and methodical treatment of the specialist areas to be updated for post-graduate students. The duration of such a course varies and a certificate of participation is usually awarded upon completion.
régisseur Employee of the venue in charge of stage facilities.
règlement d’accréditation Established principle or mode of action to be followed in order to obtain the accreditation.
Relai Audio Used to overflow from one session hall to another hall with audio only
Relai Vidéo used to relay from one session hall to another hall with both video and audio
relations publiques Presentation of an event via the medía or other outlets, emphasizing its benefits and desirability.
reliure Process of fastening pages of books, brochures, magazines, together.
reliure collée Binding process by which pages are glued together.
reliure cousue à longs points Binding process using wire staples.
reliure cousue à points de côté Binding process by which folded sections of book or magazine are laced on top of one another and stiched together from top to bottom.
remboursement Money repaid.
rencontres à fins sociales Gatherings for social purposes.
rendez-vous meeting point
répartition du temps de parole Time given to a particular speaker to make his presentation.
répétition Practice run held in advance of an event.
répétition des aspects techniques d’un spectacle Run-through of technical aspects of a show such a lighting, sound, special effects. Sometimes called “tech-check”.
réponse interactive A system which enables the audience to respond to prepared questions by means of a multifunction keypad. Responses are fed to a computer which tabulates them and displays the results graphically on a projection screen.
représentants officiels Appointed personnel with specific tasks.
reproduction de documents Reproduction of documents.
Réseaux Sociaux The use of a dedicated website to communicate informally with other members of the site, by posting messages, photographs, etc
réservation de chambre Booking of a particular type of room for specific dates.
réservation de dernière minute Guest requesting accommodation or service without a prior notice.
réservation de groupe Block reservation of rooms specifically for a group.
réservation de places de théâtre Reservation of seats at a theatre.
réservation définitive/confirmée Reservations confirmed in writing.
réservation garantie par versement d’arrhes Pre-paid reservation held until agreed arrival time, or check-out time the next day, whichever occurs first. Guest is responsible for payment if reservation is not cancelled.
réservation sur place Exhibited goods and/or services ordered on-site.
réservations pour un prochain événement Booking for events taking place at a future time.
réserve; remise Area adjacent to main event area for set up, dismantling and temporary storage.
réserver To make a reservation.
résistant au feu; ignifuge Material that is flame resistant.
résolution Motion put forward for adoption; once adopted, has binding force.
responsable de la location de stands Contractor or agent responsible for providing an exhibition shell scheme.
responsable de l’exposition Individual representing show management responsible for managing the exhibition area on-site (enforcing rules, responding to requests, etc.).
responsable des convocations Member of committee in charge of convening participants.
responsable des relations publiques Title given to the person in charge of and co-ordinating the promotional activities of an event.
responsable des transports; coordinateur des transports Person in charge of planning and managing transportation arrangements for participants.
restauration; service traiteur The provision of food and beverages.
résumé Written summary of a speech or paper, generally between 33and 500 words, often submitted in advance in support of an application to present an oral or poster contribution.
résumé Written short version of speech or paper.
résumé des discussions; rapport de synthèse Short report of discussions that have taken place in the meeting hall.
retour de son Regeneration of sound from audio speakers back through a microphone causing a dissonant sound.
retour; interphone; intercom Speaker system that connects the control room with the studio.
Retours sur investissement (ROI) Return on Investment Methodology used for measuring the effectiveness of meetings and events. A planning and evaluation tool.
Retransmission en direct The transmission over the Internet of video of an event as it happens – real time
rétroprojecteur Equipment which projects an image onto a screen by passing light through a transparency.
rétroprojection; projection par transparence Image projected on the back surface of a screen placed between the viewer and the projecter.
réunion General term indicating the coming together of a number of people in one place, to confer or carry out a particular activity. Frequency: can be on an ad hoc basis or according to a set pattern, as for instance annual general meetings, committee meetings, etc.
réunion de stimulation Meeting event as part of a programme which is offered to its participants to reward a previous performance.
réunion d’entreprise; réunion axée sur l’entreprise Business-oriented meetings in which the participants represent the same company, corporate group, joint-venture or client/provider relations with an orientation towards improving or achieving business, competing in conditions far from perfect competition.
réunion d’information A session at which precise instructions are given and participants informed thoroughly (cf briefing).
réunion du conseil d’administration A meeting of the governing body of an organization.
réunion en approche libre/ouverte A meeting organized through Open Space Technology.
réunion informelle Informal gathering, not necessarily social.
réunion informelle; réception de contact An informal social gathering.
réunion intégrée A meeting which forms part of a larger event (cf meeting).
réunion préparatoire de la conférence Meeting of event organizers and hotel personnel prior to arrival of guests, at which time details of the programme are reviewed.
réunion satellite Meeting on a similar or related subject taking place either concurrently or, shortly before or after main event.
réunion/séance d’information Meeting of a group of people with a particular knowledge or responsibility on an area of activity to advise them of the details of their involvement.
réunion-débat Discussion with a moderator and two or more participants on a certain subject.
revenus income
RH (ressources humaines) personnel
rideaux – passepoilé et drapé Decorating with drapes – Hollow metal pipes are used for support; booth drape is usually 8 feet high.
risque hazard or exposure to potential danger
road show theatrical performance, or small exhibition, or promotional activity on tour
salle de commission Meeting room set up with a permanent conference table and suitable seating.
salle de presse Space reserved for media representatives.
salle de réunion Room where an assembly meets.
salle de réunion des orateurs Lounge for speakers to relax and to prepare their presentations.
salle d’essai; salle de prévisualisation Room where speakers can check their slides, overhead sheets and video tapes.
salle d’exposition individual room within an exhibition venue.
salon Room or suite of rooms used to entertain guests.
salon; foire Exhibition of products or services in a specific area of activity held with the objective of promoting business.
scénario Outline of an event or a speech highlighting relevant items, sometimes showing different types of outcome.
séance avec affiches; séance par affichage Display of material, usually scientific, accompanied by authors or researchers.
séance complémentaire Session added on to the end of the day’s programme, usually after dinner, to accommodate extra papers or an extra plenary lecture.
séance de clôture Last session of a meeting in which the subjects which have been discussed are summarized and conclusions may be announced.
séance de communications libres Reports on particular topics which, while closely related to the subject of a meeting, do not strictly refer to the matters under discussion. They are usually dealt with at a sitting or a session of their own.
séance de mise à jour An intensive session specially instituted for the application of such modifications and additions as are necessary to keep a particular subject up-to-date.
séance de remue-méninges; conférence d’idées; conférence-choc; “brainstorming” Group session in which all participants contribute creative ideas which are not initially judged for merit.
séance de travail Every prearranged session of a meeting.
séance d’ouverture Meeting(s) of a predetermined duration which begin an event and in which the principal items on the agenda are usually introduced.
séance en sous-groupes de discussion Method to increase audience participation by dividing all participants in discussion groups each of which reports the group’s findings and opinions during a following plenary session.
séance extraordinaire Special session for activities, needs, or situations that are different from those normally and originally prepared for.
séance parallèle Session which has some correspondence, similarity, or analogy of subject and aim and is simultaneous with another session.
séance plénière; session plénière Session in which all the members of the meeting participate or have the right and, sometimes, the duty to participate, with no other sessions taking place at the same time.
séance préparatoire Meeting of a restricted group before the official assembly in order to finalize preparations.
séances simultanées Sessions scheduled at the same time.
secrétaire de direction Person appointed to handle organizational functions and who is given certain administrative authority and responsibilities.
secrétaire général Permanent head of the general organization.
secrétaire honoraire Voluntary (unpaid) member of the committee responsible for recording decisions and keeping records of discussions.
secrétariat de la conférence The office responsible for the administrative, clerical and secretarial affairs surrounding planning, and management of a conference (cf conference).
secrétariat organisateur Staff providing secretarial services in connection with the organization of a meeting or the like.
secrétariat scientifique Administrative staff appointed to process all aspects of the scientific programme of a meeting.
segment de marché Categorization of organization or businesses by professional discipline or primary areas of interest for the purposes of sales analysis or assignment.
Segmentation par réseaux Splitting a computer network into subnetworks ie: Organisers, Speakers, Delegates, etc either to boost performance or to  improve security.
sélection; choix The act of choosing; the power or opportunity of choosing; alternative.
séminaire Meeting or series of meetings of specialists who have different skills but have a specific common interest and have come together for training or learning purposes. The work schedule of a seminar is aimed at enriching the skills of the participants.
séminaire intégré A seminar which forms part of a larger event (cf seminar).
séminaire satellite A small or secondary meeting of specialists who have a specific commun interest (cf seminar.)
service Inclusive gratuity specified by the restaurant/hotel management and shown in the bill.
service à table Each food item is served by waiter from platter to individual.
service achat the obtaining of quotations and proposals
service buffet Waiter offers food platter to guests who help themselves.
service de nettoyage d’entre-sessions Ä^S^#fi(    L )
service de réservation hôtelière Division of a convention bureau responsible for assisting organizers handling hotel reservations for meeting attendees.
service de sécurité Service providing security arrangements, such as checking delegates’ credentials, searching hand luggage, protecting equipment and patrolling congress and exhibition areas.
service de traduction In the sense of a service provided, as distinct from an administrative unit, the translation of written material from one language to another.
service médical First aid provision.
services auxiliaires The services which accompany a meeting (stewards, technicians, interpreters, etc).
services et équipement Items provided by or available from the organizer to enable the customer, delegate or committee to get maximum benefits from an event, such as the provision of secretarial services, cleaning, power, transportation, catering, etc.
services proposés sur place; installations existantes Those facilities within the perimeter of the organization where the meeting takes place; it includes the installations and services both in the auditorium and outside.
session générale A meeting open to all those in attendance at a convention.
session interactive; séance délibérative Session where participants take an active part in the work.
session parallèle croisée A session which is similar to another session involving the exchange of information (cf parallel session).
sièges fixes Permanent, non movable seats in a meeting room or amphitheatre.
signalisation directional tool of indication providing information as to where people should go
signature autorisée Signature of person(s) with authority to sign cheques and contracts on behalf of the organization.
sommet top of, or an international meeting of senior representatives, normally associated at governmental level
son Audible effects.
sortie Procedure for guest departure including account settlement.
sortie de secours; issue de secours Door, clear of obstructions, designed for egress in the event of fire or panic.
sous le patronage de Phrase used to indicate endorsement of an event by an eminent individual or body.
sous les auspices de; sous l’égide de Phrase used to indicate not only endorsement but normally also a measure of responsibility for, or guidance in, the organization of an event.
sous-comité Group of people, frequently including one or more members of the main committee, meeting outside of the main committee, with responsibilities for specific areas of activity.
sous-contractant a company or individual in receipt of an instruction or task who subsequently passes on all or part of the task to a third company or individual
sous-produit a secondary product derived from a manufacturing process or chemical reactio
sous-traitant Company retained by general contractor to provide services.
spectacle Organized performance for entertainment, usually in the evening.
stand a specified area in which an indvidual company can exhibit
stand (d’exposition) Usually a temporary construction with a small internal space where products are shown; specially built, assembled and equipped for shows, exhibitions and fairs.
stand à usage unique Exhibit or display built for one use only.
stand alone a function or activity that is not supported by any other function or activity
stand d’angle Exhibit space with aisles on two sides.
stand de tête Stand at the head of a row.
stand d’exposition à cloisons rigides Booth constructed with plywood or similar material (as opposed to booth formed by drapery only).
stand en alignement Stand within a row of similar stands, i. e. with only the front opening onto an aísle and with other stands on either side.
stand en dur Stand constructed with plywood or similar material as opposed to one formed by drapery only.
stand en kit Unassembled exhibit material requiring on-site assembly.
stand équipé Stand equipped with all services and facilities such as electrics, fascia, carpet, lighting, etc.
stand intérieur Exhibition space with booths at back on each side.
stand modulable Exhibit constructed with interchangeable components.
stand non équipé; stand nu Stand with no services or facilities, meaning that these all have to be hired at an additional cost.
stand péninsule One of two or more exhibit spaces back to back with an aisle on three sides.
stand périphérique Exhibition space located on an outside edge of exhibition area.
Stands/cabines d’interprétation interpretation booths/cabin for the interpreters for multi-language events
style cabaret seated at round tables, either fully occupied;  or half occupied facing stage/screen
style théâtre Conference seating where chairs are arranged in rows facing head table, stage or speaker.
subventions; subsides Money obtained from bodies or authorities to underwrite expenditure.
suite Combination of interconnecting rooms generally containing a sitting room and double/twin bedroom(s), as well as a bathroom.
sujet de la réunion The theme is arranged according to the main field of specialised knowledge that is dealt with during the sessions. The fundamental theme is proposed by the organizer with reference to the title of the meeting.
superficie d’exposition Space in which stands are laid out.
superficie du stand Dimensions of assigned space.
support Adjustable support for positioning microphones or lighting fixtures.
supports publicitaires Brochures or other items needed for promotional purposes.
surface brute Total amount of space in exhibition hall or meeting room.
surréservation In the context of air transport, hotels, restaurants, tours: situation where number of confirmed reservations exceeds number of seats, rooms, places available.
Surveillance des médias sociaux Social media monitoring is a process of monitoring and responding to mentions related to a business that occur in social media.
suspension de séance; interruption de séance Definite break in meeting for a specific and unprogrammed reason.
suspensions Attachment of devices to the frame work of an exhibition hall.
symposium Meeting of a number of experts in a particular field at which papers are presented by specialists on particular subjects and discussed with a view to making
symposium intégré A symposium which forms part of a larger event (cf symposium).
symposium satellite A small or secondary meeting of a number of experts in a particular field (see “symposium’).
Syndicat d’Initiative; Office du Tourisme Organization which exists to promote a town or country to groups or individuals as a tourist destination.
Système de commentaires intéractifs en direct A system setup for attendees to send texts to an advertised number and the texts can be live displayed on the projection screen as live feedback to the proceedings or voting etc
système de communication par signaux; signalisation A system for communications between the speaker and the projectionist or between the chairman and the speaker.
Système de compte à rebours A technology to control the duration of a presentation
système de prise de parole assisté par ordinateur; système de conférence stéréophonique assisté par ordinateur Sound balance control assisted by computer.
Système de vote A term encompassing several different types of voting, embracing both electronic means of casting a vote and electronic means of counting votes
système d’interprétation par cable System for the transmission of interpreting by cable or wire.
système d’interprétation sans câble Interpreting system operated by radio waves and hence without wire or cable connections to the headsets.
système fixe Fixed equipment.
Système Intéractif de réponse Is a type of interaction associated with the use of audience response systems, to create interactivity between a presenter and his/her audience. Systems for co-located audiences combine wireless hardware with presentation software, and systems for remote audiences may use telephones or web polls for audiences watching through television or the Internet.
système radio; transmission radio System for message transmission by radio.
table de banquet préservie Placement of food on banquet tables prior to seating of guests.
table d’honneur; table du président Seating location for honoured guests and/or meeting presenters.
table en demi-cercle Two quarter-round tables joined to make a half circle. Seating locations for honoured guests and/or meeting presenters.
table ronde Group of experts meeting on an equal basis to review and discuss specialized, professional matters, either in closed session or, more frequently, before an audience and with a public discussion with a view to arousing awareness of the issues being debated, or to prompting political, institutional, social or other action.
tableau (blanc) électronique A system of controlling multimedia presentations by displaying computer generated images onto a white board. The board copies all information written or taped onto it, and saves, publishes or prints out the notes.
tableau à feuilles mobiles; tableau chevalet Large pad of paper placed on an easel and used by a speaker for illustrative purposes.
tableau d’affichage; panneau d’affichage; tableau d’information Board displaying one or more notices or warnings.
tableau de messages Board on which messages are displayed.
tableau de signalisation; enseigne; bandeau Board giving exhibitor’s name in an exhibition or indicating the purposes of service desks in a conference reception area.
tableau d’informations du jour Board or video screen listing the days events.
tableau lumineux; journal lumineux Screen intended to provide information and to notify participants who are called away for urgent reasons during the session, without disturbing the meeting.
tableau métallique; tableau blanc Hard smooth white surface used for drawing or writing in water-soluble felt pen.
tableau noir Hard smooth dark surface used for drawing or writing in chalk.
tableau réservé à l’affichage Display area provided, particularly at scientific meetings, for presentation of work to participants.
Tablette numérique See tablet
Tablette numérique A complete mobile computer, integrated into a flat touch screen device
Talkie Walkie/ radio Is a hand-held, portable, two-way radio transceiver.
tarif familial A discount price offered by hotels and resorts to second and successive members of families who travel together.
tarif journalier Reduced rate (often 1/2 of the regular rate) for a room used part of the day, including the period after check-out time.
tarif spécial; tarif réduit; tarif de groupe Amount charged for the occupancy of a room, usually at a reduced rate and negotiated as a group rate by the meeting organizers.
tarification à la bouteille (Liquor) drink served and charged for by the full bottle. Organizer owns any bottle on which the seal has been broken.
tarification au verre (Liquor) drink served and charged for by the number of drinks served.
tarification par personne A fixed price covering all consumption within a given time frame; sometimes includes snacks or hors d’oeuvres.
tarification unitaire/à la pièce Food purchased by the piece, usually for a reception. Prices may be quoted individually, by the dozen, or for 50 or 100 pieces.
taux d’occupation In hotel industry, the percentage of total number of available sleeping rooms actually occupied.
taxe sur la valeur ajoutée; TVA Government tax levied on goods and services.
taxes de sortie; taxes d’aéroport Fee collected from traveler by host country at time of departure.
technicien Expert in particular craft or technique, usually in relation to audiovisual, mechanical or electrical equipment or appliances.
technologie d’approche libre/ouvert OST is an approach to meeting facilitation which enables groups from 5- 1,000 to efficiently deal with complex issues in creating self-managed task groups. No pre-planning is required for agenda preparation and only one facilitator is needed.
Technologie Ping Ping is a computer network administration utility used to test the reachability of a host on an Internet Protocol (IP) network and to measure the round-trip time for connectivity
téléconférence; téléréuníon Generic term for all types of meetings which bring together three or more people in two or more locations through telecommunications. Sometimes specifically means a meeting using voice-only telecommunications as opposed to a videoconference.
télécopieur; téléfax Equipment for sending and receiving facsimiles of printed or pictorial matter by analog or digital transmission either over a telephone line or via a telecommunications network.
Téléphonie par internet Voice over Internet Protocol – Is a Web based application that allows users to make free voice and video calls over the internet
téléprésence technology which allows a person to feel as if they were present, to give the appearance of being present, or to have an effect, via telerobotics, at a place other than their true location
téléprojecteur Equipment used to project a video image on a large screen.
temps & matériel Method of charging for services on a cost-plus basis.
temps prévu pour effectuer les correspondances Prescribed minimum time to leave one flight and board another. Set by airlines to allow time to transfer baggage.
tente large temporary structure, eg tent, usually whose walls are not solid but canvas
tenue de soirée Formal dress requiring white tie and tails for men and formal evening dress for women.
tenue de soirée; smoking Dinner jacket and formal evening dress; can include national dress.
tenue de ville Business or lounge suits and short day dresses; can include informal forms of national dress.
tenue informelle Sport shirt (possibly with jacket) for men; resort wear for women.
terminologie du marché des congrès; terminologie de l’industrie des congrès
terminologue de conférence Person who conducts terminology work specifically in the context of meeting organization.
tête de caméra Pan-tilt device on which a camera is mounted.
texte intégral The complete version of a text
texte; script Prepared version of a speech.
ticket de transport sans limite Ticket valid for transportation, indicating no minuted or specific travel details.
tirage Number of copies printed.
tirage préliminaire; pré-tirage; préprint Printed volume of meeting papers available prior to or at an event.
tiré à part Separately issued reprint of a part of a publication or document.
titre Denotes person’s rank, office, sex or, in women, matrimonial status.
titre; rubrique; manchette A phrase at the top of the newspaper, magazine article, indicating the subject of the article.
toile de fond background staging
toilettes Samtory convenience.
topographie détaillée de l’événement; inventaire de l’événement Compilation by organizations of all function sheets, resumes, scripts, instructions, room set-up diagrams, directory of key personnel, forms, and other material relating to the event.
touche Button on a computer keyboard.
tourisme functionality whereby visitors (tourists) are attracted to places (destinations) of historical, cultural or national interest
traducteur de conférence Person who translates meeting documents into other languages.
traduction assistée par ordinateur; TAO Translation technique that uses the computer as a tool for the solution of problems.
traite à échéance A draft which matures either a certain number of days after acceptance or a certain number of days after the date of draft.
transcription Written copy of spoken material.
transfert Process of moving people or equipment from one point to another.
transfert des réservations à un autre hôtel Guest holding confirmed sleeping room reservation sent to another facility because of overbooking.
transparent A print or inscription on a special transparent sheet of paper made visible by means of a overhead or slide projector.
transport et entreposage de cargaisons Transfer of exhibits from point of arrival to exhibit site. May also include storage.
transport interurbain The means of travelling between two cities.
transport urbain The means of travelling within a city.
transporteur de fret A business which handles export shipments.
transporteur officiel Officially designated airline that handles meeting transportation at preferential prices.
travail en équipe activity to bring people together to work as a team
trésorier Person appointed to control the finances of an event or organization; normally chairman of a finance committee or its equivalent.
tribune Raised platform on which a speaker stands or sits.
trousse de documents; valisette Generally a comprehensive collection of meeting documentation within its container.
Tweets A post on Twitter of no more than 140 characters
Twitter A social media forum where people can join and “tweet” in no more than 140 characters what they are doing
unité de transmission Apparatus for transmitting radio waves through space.
unités/crédits certifiant une formation continue Requirements of many professional groups by which members must certify participation in formal educational programmes designed to maintain their level of ability beyond their original certification date.
variateur d’éclairage Control that adjusts variations in the light level in a room.
véranda Room with a patio or balcony overlooking a garden or water.
verbatim; compte rendu in extenso Full and exact transcript in writing of all speeches, debates and discussions.
vérification des comptes; audit An examination, by qualified persons, of accounts of a business.
vestiair Room in which outer garments may be left temporarily.
vice-président de séance Person selected to deputize for, or assist, the chairman in controlling and managing either a committee or a meeting session.
vidéo lecteur; magnétoscope de lecture; lecteur vidéo Equipment for playing back video and audio signals on magnetic tape.
vidéocassette; bande vidéo Magnetic tape used in video equipment.
vidéodisque Recorded disc containing images and sound.
vidéo-projecteur projector to which a laptop is connected
virement bancaire Movement of funds between banks or from one bank account to another.
visioconférence; vidéoconférence It allows two or more groups of participants, situated in different locations, to converse while seeing each other and showing, if needed, images, graphics and documents.
visite Organized outing to a local place of interest.
visite de familiarisation Hosted trip to assess facilities, locations or services.
visite des lieux Inspection to assess facilities or location.
visite didactique Educational visit to a workplace or manufacturing plant of interest to meeting participants.
visite d’usine Tour to a manufacturing plant of interest to the meeting.
visite facultative Tour which can be purchased by individuals at an additional cost.
visite technique Tour to a workplace of interest to meeting participants.
visiteur Person attending an exhibition to view the exhibits.
visiteur professionnel; professionnel Visitor to an exhibition representing a specific trade or profession.
vitrine; présentoir Glass-enclosed case for articles on display.
voitures means of transport
voyage à forfait; voyage tout compris Tour sold at a price covering all costs (transport, accommodation and related services) for the full duration of the trip.
voyage d’affaires A travel which involves all participants come to a multilateral gathering organized around a previously established advertised theme.
voyage d’entreprise The market segment comprised of groups or individuals that work for a given company and are traveling for business reasons at the company’s expenses.
Webinaire Web-based Seminar, a presentation, lecture, workshop that is transmitted over the Web and is more likely to be interactive (audience participation)
Webinaire A webinar is used to conduct live meetings, training, or presentations via the internet.
wifi technology that allows electronic devices to connect to a wireless LAN (WLAN) network,
Wiki A wiki is a website that allows the easy creation and editing of any number of interlinked web pages via a web browser, allowing for collaboration between users.
zone morte Area where sound is muffled or absent.