äänentoistolaitteisto Audio and/or visual system used for the purpose of broadcasting or visualizing speech, music or other sounds or images to a large audience.
ääni Audible effects.
äänieristetty seinä Barrier that prevents sound from carrying to and from adjacent rooms. Usually a permanent wall.
äänitarkkaamo Area from which technician operates sound system in a room.
abstrakti; luentolyhenne Written summary of a speech or paper, generally between 33and 500 words, often submitted in advance in support of an application to present an oral or poster contribution.
ad hoc-toimikunta; tilapäinen toimikunta; erityistoimikunta Committee formed on a temporary basis to discuss a specific item.
aikainen rekisteröinti; aikainen ilmoittautuminen Registration received before a pre-defined date, usually offering a lower fee.
aikainen saapuminen Guests arrival before confirmed reservation date and/or time.
aikaisempi osallistuminen kongresseihin The attendance of a participant to previous meetings undertaken by the same organization and by other organizations.
aivoriihi A group of specialists organized by a business enterprise, governmental body, etc. and commissioned to undertake intensive study and research into specified problems.
aivoriihi A group of expert advisors assembled especially to answer questions of immediate or current interest.
aivoriihi; ideariihi Group session in which all participants contribute creative ideas which are not initially judged for merit.
akkreditointi Official authorization to cover an event. The process of granting such authorization.
akkreditointia valvova toimikunta Committee who supervises all the matters relevant to the official authorization to cover an event.
akkreditointilomake Document for official authorization.
akkreditointinimilappu Identifying tag used for official authorization.
akkreditointisäännöt; akkreditointiohjeet Established principle or mode of action to be followed in order to obtain the accreditation.
aktiivinen kieli The language being used by the speaker.
alan ammattilaisille varattu päivä Day of an exhibition restricted to attendance by professional or trade visitors.
alan näyttelykävíjä Visitor to an exhibition representing a specific trade or profession.
alanäytteilleasettaja Distributor or agent of main exhibitor sharing the same stand or booth.
alatoimikunta Group of people, frequently including one or more members of the main committee, meeting outside of the main committee, with responsibilities for specific areas of activity.
aliurakoitsija Company retained by general contractor to provide services.
alkuperäiskíeli Initial language in which a document is drafted or a speech delivered.
alkuperämaa; kotimaa Denotes country of parental nationality.
aloite; ehdotus; esitys Formal proposal to be discussed and voted on in a meeting.
alustava ilmoittautuminen Incomplete registration where the fees or full payment have not been received.
alustava kuluarvio Preliminary calculation of the cost of work to be undertaken.
alustava luonnos; ensiluonnos First version of a paper or document which is subject to further amendment.
alustava ohjelma Document sent out in advance of the meeting containing details of the provisional programme of the event, together with information about registration and a registration form. For a scientific meeting the call for papers will often be sent out with this document.
alustava varaus; lisäpalvelut; valinnaispalvelut 1. Space which is reserved but not yet contracted for. The right of refusal to confirm a tentative space reservation if there is demand from another group. Same as: Tentative Hold.
amerikkalainen vastaanotto ; bufettivastaanotto Stand-up social function with beverage and sufficient food to replace a main meal.
ammatti; virka-asema Function or job description within an organization.
ammattikunta Relating to groups whose members work in common fields.
anamorfica linssin Lens adapter designed to produce a wide-screen image.
animaatio (kalvot, diat) Slide technique which creates an illusion of movement when used in rapid sequence.
apurahat; avustukset Money obtained from bodies or authorities to underwrite expenditure.
arkipuku Business or lounge suits and short day dresses; can include informal forms of national dress.
arvo Denotes person’s rank, office, sex or, in women, matrimonial status.
arvojärjestys A system which ranks dignitaries according to international protocol for purposes of seating, honours or ceremonies.
arvonlisävero; ALV Government tax levied on goods and services.
arvoseteli; maksulipuke Ticket which travellers exchange for prepaid services such as accommodation, meals and tours.
asennus; pystytys Process of setting up exhibit booth and materials according to instructions and drawings.
asentaja Skilled person used in handling assembly of heavy materials always working at union wages.
asiakirjojen jakelu Handing out or mailing of documents.
asiakirjojen monistaminen Reproduction of documents.
asiantuntijaryhmä Group of specialists in a particular field.
audiokonferenssi Conference bringing together three or more people in two or more locations using voice-only telecommunications. The term teleconference is sometimes used as a synonym for audioconference although it has a wider meaning.
audiovisuaalinen Using both sight and sound eg combining radio and television techniques.
auditoriomuoto; teatterimuoto Conference seating where chairs are arranged in rows facing head table, stage or speaker.
aukioloajat; avoinna Hours during which an exhibition is open to the public or trade visitors.
autonvuokraus Facility to hire a car.
avajaiset; avajaisseremoniat The formal opening of a meeting.
avajaisistunto Meeting(s) of a predetermined duration which begin an event and in which the principal items on the agenda are usually introduced.
avajaispuhe; tervetuiiaissanat Formal speech given at the commencement of a meeting to welcome participants; usually given by an eminent person.
avoin foorumi-tapahtuma A meeting organized through Open Space Technology.
avoin foorumi-tekniikka; OST (Open Space Technology) OST is an approach to meeting facilitation which enables groups from 5- 1,000 to efficiently deal with complex issues in creating self-managed task groups. No pre-planning is required for agenda preparation and only one facilitator is needed.
avoin lippu Ticket valid for transportation, indicating no minuted or specific travel details.
avoneliönmuotoinen pöytäjärjestys Tables set up in a square (or rectangle) with chairs placed around perimeter. Centre inside tables is hollow.
AV-välineet Audio and visual support for meeting, us. ally taking the form of film, slides, overhead projection, flip charts and blackboards.
banderolli; kilpi Suspended panel for decor or graphics. May be cloth or rigid material.
banketti; juhlaillallinen Normally a formally seated dinner in the evening with sometimes speeches given in the presence of or by a VIP (Very Important Person).
bruttopaino The full weight of a shipment, including goods and packaging.
bruttopinta-ala Total amount of space in exhibition hall or meeting room.
budjetti; talousarvio Estimated total income and expenditure divided into subject categories and arranged by principal heads of income and expenditure.
bufetti; noutopöytä Assortment of foods, offered on a table, self-served.
cocktail-tilaisuus; vastaanotto Stand-up social function with drinks and snacks.
debatti; keskustelu; väittely Presentation given by two or more experts in a certain field who must sustain their points of view.
debet; veloitus; velka An item entered on debtor side of an account (oppos. of “credit”). To take one sum away from another.
delegaatio; valtuuskunta Representatives of a particular country or organization at a meeting.
delegaatti; kokousedustaja; valtuuskunnan jäsen Voting representative at a meeting.
diakuva Photographic transparency on a small plate or film arranged for projection.
diaprojektori Apparatus used for projecting photographic slides onto a screen.
DMC; matkanjärjestäjä Destination Management Consultant.
ehdokkaaksi asettaminen Submission of a name (person, organization or company), for election or appointment to a specific role or function.
ehdotus Plan put forward for consideration or acceptance.
elektroninen taulu System for sending handwriting, and hand-drawn graphics, over a telephone line. The sender may use either a light pen or a digitizing tablet, and the appropriate image will appear on a television monitor at the remote location.
elementtirakenteinen osasto Unassembled exhibit material requiring on-site assembly.
emäntä Person employed on a temporary basis to work on staff registration and information desks or in meeting rooms at a meeting and generally assist delegates.
englantilainen aamiainen Breakfast usually consisting of juice, cereal, eggs, bacon, toasts and preserves, and hot beverages.
ennakkoesite; ennakkoilmoitus Initial notification of the event, generally outlining the basic framework of a meeting; a widely circulated document, sometimes called a flyer.
ennakkoilmoittautuminen Submitting an application/booking and/or payment to attend a meeting made prior to the opening day.
ennakkomaksu Partial payment to secure product or service
ennakkoon maksettu varaus Pre-paid reservation held until agreed arrival time, or check-out time the next day, whichever occurs first. Guest is responsible for payment if reservation is not cancelled.
ennakkotilaus and/or services ordered up front.
ennakkovaraus Booking for events taking place at a future time.
ennen kongressia ja sen jälkeen järjestettävät retket Organized outings taking place before (pre-) or after (post-) the working conference for both accompanying persons and delegates.
ennen kongressia pidettävä kokous; kongressia edeltävä kokous Meeting of event organizers and hotel personnel prior to arrival of guests, at which time details of the programme are reviewed.
ensiapu Emergency care or treatment given to an ill or injured person before a doctor arrives.
ensiapupiste; ensiapuhuone Place where emergency care is provided.
E-pöytämuoto; E-muotoinen pöytäjärjestys Tables set up in the shape of an E with chairs on the outside of the closed end and on both sides of each leg.
erikoishinta; ryhmähinta Amount charged for the occupancy of a room, usually at a reduced rate and negotiated as a group rate by the meeting organizers.
erikoisistunto; ylimääräinen istunto Special session for activities, needs, or situations that are different from those normally and originally prepared for.
erikoismessut; alan erikoisnäyttely; (tietyn) alan näyttely Exhibition of products and services that is not open to the general public.
eripainos Separately issued reprint of a part of a publication or document.
erittely Complete description of requirements.
erityishuomionosoitukset Complimentary items in sleeping rooms such as special toiletries, morning newspaper, flowers, fruit, sweets or small gifts provided for guests.
esikatettu Placement of food on banquet tables prior to seating of guests.
esikatseluhuone Room where speakers can check their slides, overhead sheets and video tapes.
esipainos Printed volume of meeting papers available prior to or at an event.
esite Document describing and promoting the advantages of an item or service.
esitelehtinen Single-sheet printed announcement or advertisement.
esitelmä(teksti) Work submitted for inclusion as an oral or poster presentation, often in response to a call for papers; not an invited paper.
esitelmä; luento Discourse given before an audience, especially for educational purposes.
esitelmänpitohakemus Form for submission of an abstract to support an application to present a paper; for assessment and screening by a selection committee, often referred to as an “abstract form”.
esitelmãpyyntö Document containing detailed instructions for submission of papers for assessment and selection by the committee.
esitelmätoimikunta Committee which assesses submitted papers to decide which are suitable for presentation and allocates them to appropriate sessions.
esitelmöitsijä One who presents a paper, either verbally or in a visual form (e.g. poster).
esitelmöitsijöiden huone Lounge for speakers to relax and to prepare their presentations.
esittelypöytähakemus; hakemus näytteiden, tuotteiden ym. esillepanosta Form requesting authorization to give a demonstration.
esittelyvitriini Glass-enclosed case for articles on display.
esityslista; agenda Subjects to be discussed at a meeting.
esteetön pääsy vammaisille Free of obstacles hindering the movement of disabled persons to all public areas within a building.
etunimi Name given to identify individual family members.
etuprojektio; normaaliprojektio Projection of an image onto the front surface of a light-reflecting screen from a projector placed within or behind the audience.
filminesittämishakemus Identification card to enable exhibitors to gain access to an exhibition.
filmiprojektori Equipment for projecting cine film.
Fl: passiivinen kieli Language into which interpretation is provided.
foorumi Meeting or part of a meeting set aside for an open discussion by recognized participants on subjects of mutual interest.
force majeure lauseke Contract clause which limits liability should a performance be prevented due to disruptive circumstances beyond control. Usually inclement weather does not apply.
gaalaillallinen Outstanding social event of the conference, usually in the evening with entertainment or speeches during or after a formal meal. Usually formal dress requested.
haamuasiakas; ilmaantumaton asiakas Person who has booked a room or a place at a meeting but does not arrive to take up the room or place.
haarukkatrukki Vehicle with a power-operated pronged platform for lifting and carrying loads.
häivyttäminen; himmentäminen Gradual changing of one picture or sound or colour to another.
hallinto Organization and management.
hallintoneuvosto; johtokunta An official body (cf board) which manages the affairs and administers the funds of an institution or organization.
hallipäällikkö; näyttelyjohtaja Individual representing show management responsible for managing the exhibition area on-site (enforcing rules, responding to requests, etc.).
halpakausi; matalakausi Time of year at which hotel occupancy is lowest and bargain rates are usually offered.
halpakausi; matalakausi That time of year when travel and hotel rates are at their lowest.
harjoitus Practice run held in advance of an event.
haulikkomikrofoni ; tykkimikrofoni Unidirectional type of microphone that accepts only narrow-angle sound.
helmiäisvalkokangas Type of screen surface used for front projection.
henkilöltä A fixed price covering all consumption within a given time frame; sometimes includes snacks or hors d’oeuvres.
henkilömäärä; osanottajamäärä 1. Total number of attendees for a given period 2. Total number of exhibitors for a given period.
hevosenkenkämuoto Horse-shoe shaped table.
hotelliluokitukset The classification of a hotel in terms of its amenities, facilities, level of service and cost. Qualifications and terms may vary by country.
hotellimajoitus Bedroom(s) at a hotel and rooming arrangements; usually specifying the hotel classification in terms of its amenities, facilities, level of service and cost.
hotellivarauslomake Booking form for reservation in a hotel for use by participants.
hovimestari Floor manager or head waiter at a restaurant or catered function.
huippukausi Busy times of year during which hotels normally charge higher rates.
huolinta; näyttelyaineiston vastaanotto ja kuljetus näyttelytilaan Transfer of exhibits from point of arrival to exhibit site. May also include storage.
huolintaliike A business which handles export shipments.
huone ja aamiainen Accommodation rate inclusive of breakfast in addition to room; referred to as ‘B and 8″ in the UK, where such arrangement may be offered in a hotel, in a boarding house or even in a semi-private residence.
huone kandella kaksoisvuoteella Room with two double-size beds suitable for two or four persons.
huone näköalalla Room with a patio or balcony overlooking a garden or water.
huone, jossa on kaksi vuodetta Room containing two single beds.
huonehinta Amount charged for the occupancy of a room.
huoneluettelo Roster of individuals requiring guest room accommodations including type of accommodation and arrival and departure dates.
huonevalaistus Lighting of room separate from stage lighting.
huonevaraus Booking of a particular type of room for specific dates.
huulimikrofoni Microphone designed for use in contact with the lips of the speaker.
hyllyt; hyllykót Thin wooden, or metal, boards fixed horizontally on a wall for displaying objects and sales materials.
hyväksyntä; tuki To give approval or agreement to a certain subject matter or event.
iiikematka; työmatka The market segment comprised of groups or individuals that work for a given company and are traveling for business reasons at the company’s expenses.
illallinen Non-working evening function at which a meal is served.
ilmainen Offered at no cost.
ilmainen juomatarjoilu Private room bar setup where drinks are paid for by a sponsor or are included in the fee paid.
ilmaishuoneet Complimentary rooms which a facility provides without charge based on the number of rooms picked up and occupied by a group.
ilman varausta saapuva hotellivieras Guest requesting accommodation or service without a prior notice.
ilmastointi System that controls the temperature and humidity of the air in a room.
ilmoittautuminen kongressipaikalla Process of signing up for an event on the day of, or at the site of, the event.
ilmoittautumisaika Preferred time for guests to arrive at hotel.
ilmoittautumisvahvistus ja käytännön ohjeita Document or letter sent to all registered delegates confirming that they are fully registered for the event giving details of where and when they register their attendance, confirmation of residential accommodation, bookings for special events, etc.
ilmoittautumisvahvistus; kuitti Official acknowledgement of receipt of registration and fees.
ilmoitustaulu Board displaying one or more notices or warnings.
ilmoitustaulu Board on which messages are displayed.
ilta-aukiolo Evening on which the exhibition will remain open later than usual.
improvisoitu istunto; vapaamuotoinen istunto Informal session with no specific agenda.
instituutti A professional organization/establishment formed to promote education, literature, art, or the like.
integroitu kokous A meeting which forms part of a larger event (cf meeting).
integroitu seminaari A seminar which forms part of a larger event (cf seminar).
integroitu symposion A symposium which forms part of a larger event (cf symposium).
interaktiivinen kokous; äänestyskokous Session where participants take an active part in the work.
interaktiivinen vastausjärjestelmä A system which enables the audience to respond to prepared questions by means of a multifunction keypad. Responses are fed to a computer which tabulates them and displays the results graphically on a projection screen.
intercom; sisäinen kommunikaatio Audio system permitting two-way communication.
Internet-yhteys A connection to Internet through a local access provider. It can be an analogue, a digital or an Ethernet network access.
isäntä Association, corporate body, town or other party that invites an event to take place within or under its jurisdiction.
isäntämaa Country that invites an event to take place within or under its jurisdiction.
iso kirjain Type larger than that used in body of page.
istumajärjestys Plan or other document showing where individuals should be seated for an event. Particularly applies to a banquet or on a platform at a meeting.
jaettu kuvaruutu Horizontally or vertically separated video pictures shown simultaneously.
jalkamikrofoni Microphone fixed on a support-stand.
järjestelytoimikunta Group of people who decide or carry out the strategies and policies established for the organization of an event
jätteiden poiskuljetus Removal of rubbish from building or stand areas.
johtokunnan/hallituksen kokous A meeting of the governing body of an organization.
johtokunta Body appointed by the Governing Board or General Assembly to manage the affairs of a society, association, etc., on a day-to-day basis.
johtoryhmä; järjestelytoimikunta Committee to carry out policy and strategy for the organization of an event.
johtoryhmä; ohjaustoimikunta Group which decides on the order of the procedures.
jonkun sponsoroima; jonkun tukema Supported by… (either financially or otherwise).
juhlapuhe A formal and dignified public discourse.
juhlapuku; frakki Formal dress requiring white tie and tails for men and formal evening dress for women.
juliste; posteri Visual presentation of a paper often displayed on a board and supported (for a limited time) by an author in attendance to discuss the work.
juliste-esityksiä koskevat ohjeet Guidelines for those presenting a poster.
juliste-esityshakemus Form for presentation of a poster for inclusion in a poster session; submitted for assessment and screening by a selection committee.
julisteistunto; juliste-esitys Display of material, usually scientific, accompanied by authors or researchers.
julistenäyttely Area with display of posters.
julistetaulu Display area provided, particularly at scientific meetings, for presentation of work to participants.
julkaisut Printed items, such as books, magazines, newspapers and meeting documentation.
julkishallinnolliset kokoukset Groups whose constituencies are made up of civil servants, elected officials and service providers to Government entities.
juomarahat Amount paid as a reward for special service, sometimes obligatory in the form of the “service charge” but often optional in the form of a “tip”.
juontaja; kuuluttaja Person explaining a given topic in an informational session either verbally or in visual form (e.g. poster).
käännöspalvelu In the sense of a service provided, as distinct from an administrative unit, the translation of written material from one language to another.
kaarilamppu High-intensity light source for large screens or long projection distances.
kaavake; lomake Printed or typed document with blank spaces for insertion of specific required or requested information.
kahvitauko Short interval between sessions during the morning or afternoon at which coffee is served.
kaksisuuntainen tulkkaus Interpreting both ways: from and into the foreign language.
kaksoisvuode Bed normally measuring 130 x 32cm (5x 78 inches) for 2 persons. “Standard double bed” is referred to in UK a 4’6″ x 6’^”
kalanruokomuoto; V-muotoinen pöytäjärjestys Rows of chairs separated by a centre aisle slanted in a V shape facing head table or speaker.
kalustamaton osasto; rakenteet ilman kalusteita Stand with no services or facilities, meaning that these all have to be hired at an additional cost.
kameratuen pää Pan-tilt device on which a camera is mounted.
kanava A special line reserved to a specific usage (language, speech on walkie talkies, etc).
kandenhengen huone Room containing one bed for two persons.
kandenhengen huone yhdelle Twin/double room occupied by one person, paid for at a negotiated rate.
kannettava tietokone Computer capable of being carried about readily from place to place and used away from the owner’s home base. In order of increasing size the main subcategories are: handheld/pocket, notebook, laptop.
kannustekokous Meeting event as part of a programme which is offered to its participants to reward a previous performance.
kansainväliset kokoukset 1. International/intercontinental: a meeting of an organization with multi-national membership that is available to meet on more than one continent. 2. International/Continental: a meeting of an organization with multi-national membership that is available to meet on only one continent.
kansalaisuus Identifies the country where the person has full rights by birth or naturalization.
kansallinen kokous Meeting participation available to organizations or individuals from one nation, meeting in that nation.
kansallinen lentoyhtiö Airline designated by a country to serve international routes (Convention Liaison Council).
kansalliset kokoukset; kotimaan kokoukset 1. Domestic/national: a meeting of an organization with membership from a single nation available to meet in only that nation. 2. Domestic/Regional: a meeting of an organization with membership from a single nation available to meet in only a given region of that nation. 3. Domestic/sub-regional: a meeting of an organization with membership from a single nation available to meet in only a given sub-region of that nation.
kapasiteetti Maximum number of people allowed in any given area, or maximum number of people that a setup can accommodate in a function room.
kappaleelta Food purchased by the piece, usually for a reception. Prices may be quoted individually, by the dozen, or for 50 or 100 pieces.
karkuriasiakas Departing guest who fails to pay for accommodation.
karusellikasetti; pyörökasetti Circular holder used for projecting 35mm slides.
karuselliprojektori; pyöröprojektori Slide projector fed from a circular drum and consequently not requiring constant manual replacement of slides. Often remote-controlled.
kasetti Plastic box containing a video- or sound recording tape.
kasettisoitín Machine designed only for playback of recorded magnetic tapes.
käsikirjoitus Prepared version of a speech.
käsikirjoitus Material to be, or in the process of being, set up for printing. Not to be confused with the everyday use of “copy” as opposed to “original”.
käsínojaton tuoli Armless chair.
käsiohjelma Shortened version of the meeting programme giving basic information in a way which is easy to refer to and convenient to carry.
kassavirtaennuste Document showing estimated dates when items of anticipated income and expenditure fall due and what sums of money will be due on those dates.
katon korkeus Height of the ceiling of the exhibition hall.
kattaukset Actual number of meals served at a food function.
kaukosäätö; kaukosäädin Control of apparatus, such as audio visual equipment, from a distance.
kaulamikrofoni Portable microphone that hooks around the neck.
kaupunkien välinen liikenne The means of travelling between two cities.
kävijä; näyttelyvieras Person attending an exhibition to view the exhibits.
käytännön esitys Special sitting for the demonstration of particular practical methods.
käytävä Passageway for people to pass between two rows of stands facing each other, between the stands and the walls of a hall or from one level to another.
käytävämerkínnät Signs, usually suspended, indicating aisle numbers or letters.
käytetty aika ja tarvikkeet Method of charging for services on a cost-plus basis.
käyttöaste In hotel industry, the percentage of total number of available sleeping rooms actually occupied.
kertarakenteinen näyttelyosasto Exhibit or display built for one use only.
keskustelun johtaja Person who introduces topic of discussion and controls the discussion in the group.
keskustelun osanottaja; puheenvuoron käyttäjä Member of a meeting audience who participates in discussion during a meeting session.
keskusteluryhmä Group of participants debating separately within some types of meeting. Similar to a working group but with no expectation of reports or papers.
kierto; palaute Regeneration of sound from audio speakers back through a microphone causing a dissonant sound.
kiertoajelu; kaupunkikierros Outing to landmarks. Note that a “city tour” will necessarily be confined to a given city, whereas a “sightseeing tour” may range more widely.
kiinteät rakennelmat Fixed equipment.
kiinteät tuolirivit Permanent, non movable seats in a meeting room or amphitheatre.
kiintiö Number of rooms reserved for one group.
kiintiöhinta; yhtenäinen hinta kiintiölle One rate for each room in a guest room block.
kiintiön purkautumispäivä Designated day when the facility will release a block of rooms to the general public.
kirjoitusalustalla varustettu tuoli Chair with an attached writing surface.
klinikka Workshop-type educational experience where students learn by doing.
kohde A city, area or country which can be marketed to groups or individuals as a place to visit or hold a meeting.
kohdekieli Language into which a speech or document is translated.
kohentaa/ kunnostaa (paikkoja); siivouspalvelu Ä^S^#fi(    L )
kohtaamispaikka Meeting place in venue for individual appointments of delegates.
koko teksti The complete version of a text
kokonaishinta Fixed payment with no extra costs to be added.
kokonaishinta Rate covering all elements in the cost of a room, including gratuities and taxes.
kokouksen ajankohta The time of the year when the meeting takes place.
kokouksen keskeyttäminen Temporary break in meeting for a specific and unprogrammed reason.
kokouksen lykkääminen Suspension of the meeting either indefinitely or until a later date.
kokouksen lykkääminen; kokouksen keskeyttäminen Definite break in meeting for a specific and unprogrammed reason.
kokouksen teema The theme is arranged according to the main field of specialised knowledge that is dealt with during the sessions. The fundamental theme is proposed by the organizer with reference to the title of the meeting.
kokous- ja kongressiala
kokous- ja kongressialan sanasto
kokous; kongressi 1. General and formal meeting of a legislative body, social or economic group in order to provide information on a particular situation and in order to deliberate and, consequently, establish consent on policies among the participants. Usually of limited duration with set objectives, but no determined frequency.
kokous; neuvottelu General term indicating the coming together of a number of people in one place, to confer or carry out a particular activity. Frequency: can be on an ad hoc basis or according to a set pattern, as for instance annual general meetings, committee meetings, etc.
kokousavustaja A group enabler (a person who maintains awareness of the group’s relationships, process, time and space without being a contributor to the group’s work).
kokousavustajat Those persons who work in the congress’ auxiliary services and have been identified by the organizer and the contracted firm (if any) whose names are clearly stated in a previously prepared register.
kokousesite Leaflet or brochure with essentials on forthcoming event.
kokousfrekvenssi; kokouksen järjestämistiheys The periodicity with which the same kind of meeting takes place.
kokoushuoneet; kokoustilat Spaces or areas where meetings, banquets, exhibitions or other group events are held.
kokousopas Compilation by organizations of all function sheets, resumes, scripts, instructions, room set-up diagrams, directory of key personnel, forms, and other material relating to the event.
kokouspaikka The building and environment area where the meeting takes place.
kokouspaikka Area, property or specific facility to be used for meeting.
kokouspaikka; paikka The destination where the meeting takes place.
kokouspõytäkirja Formal written record of a meeting.
kokoussali Room where an assembly meets.
kokoussihteeristö Staff providing secretarial services in connection with the organization of a meeting or the like.
kokoustilakaava Floor plan with specific requirements (dais, tables, chairs, etc.) drawn to scale.
kokoustilan kalustus Layout of tables, chairs, other furniture, and equipment for functions.
kollokvio Informal meeting for the purpose of discussion; usually of an academic or research nature and aimed at ascertaining areas of mutual interest through exchanges of ideas. Frequency: as and when appropriate, but with little regularity.
komiteahuone; johtoryhmän kokoushuone Meeting room set up with a permanent conference table and suitable seating.
kondensaattorimikrofoni (erityisherkkä) Microphone designed for use at a substantial distance from the mouth of the person speaking.
konferenssi; kokous Participatory meeting designed for discussion, fact-finding, problem solving and consultation. As compared with a congress, a conference is normally smaller in scale and more select in character – features which tend to facilitate the exchange of information. The term “conference” carries no special connotation as to frequency. Though not inherently limited in time, conferences are usually of limited duration with specific objectives.
konferenssikääntäjä Person who translates meeting documents into other languages.
konferenssiterminologi Person who conducts terminology work specifically in the context of meeting organization.
konferenssitulkki; kokoustulkki Person who interprets into another language oral presentation(s) made during a meeting.
kongressi Regular corning together on a representational basis of several hundreds – or even thousands – of individuals belonging to a single professional, cultural, religious or other group. A congress is often convened to discuss a particular subject. Contributions to the presentation and discussion of the subject matter come only from members of the organizing body. Frequency: usually established in advance and can be either multiannual or annual. Most international or world congresses are of the former type while national congresses are more frequently held annually. A congress will often last several days and have several simultaneous sessions.
kongressijärjestäjä; kongressipalvelutoimisto; PCO Company or individual professionally engaged in organizing meetings.
kongressijärjestäjä; kongressipalvelutoimisto; PCO Professional Conference Organizer
kongressikäsikirja; kokouskäsikirja Normally pocket size, a small book containing useful information and instructions relating to an event and the locality in which it is to be held.
kongressikeskus Premises built specifically for holding meetings and exhibitions.
kongressilaukku; kokoussalkku Generally a comprehensive collection of meeting documentation within its container.
kongressimatka A travel which involves all participants come to a multilateral gathering organized around a previously established advertised theme.
kongressin jälkeen järjestettävä tapahtuma Any event which is arranged for the period immediately following the conference proper.
kongressiohjelma; konferenssiohjelma Printed timetable of events at a meeting, including working sessions with locations and the names of speakers, and social events.
kongressipäällikkö; konferenssijohtaja Title generally conferred upon the chief administrator of the entire event.
kongressipaikka; kokoustila Meeting site. Premises where the meeting will be held.
kongressiraportti Official summary of meeting events.
kongressisihteeristö; kokoussihteeristó The office responsible for the administrative, clerical and secretarial affairs surrounding planning, and management of a conference (cf conference).
kongressitoimisto A non profit umbrella organization that represents a city or geographic area in the solicitation and servicing of all types of travelers to that city or area… whether they visit for business, pleasure or both.
konsekutiivistulkkaus Oral translation of a speaker’s words into another language, either in full or in summary and conducted when the speaker has finished what he was going to say or pauses for interpreting.
konsekutiivistulkki Person who translates a speaker’s words into his mother tongue (and possibly vice-versa), either in full or in summary, when the speaker has finished what he was going to say or pauses to allow interpreting.
koollekutsuja; kokouskutsun esittäjä Member of committee in charge of convening participants.
koordinaatiotoimikunta Committee in charge of co-ordinating the organization of the event.
kopio; kaksoiskappale; jäljennös Film or tape which has been printed from the original copy.
koristelu; somistus That which adorns, an ornament.
korkkausraha The charge placed on wine, beer and liquor brought into a facility but purchased elsewhere. The charge sometimes includes glassware, ice and mixers.
koroke; lava Raised platform on which a speaker stands or sits.
korokkeet Platform dimensions of width, length and height vary by facility used to create a stage.
koroton laina Money received by way of a loan to be refunded in due course and not subject to any interest charges.
koulutusalan kokous Meetings comprised of people employed or working within the education industry.
koulutusohjelma The educational aspects of an event.
kovaseinäinen osasto Booth constructed with plywood or similar material (as opposed to booth formed by drapery only).
kredit; hyvitys; saatava An item entered on creditor side of an account (oppos. of “debit”). To add one sum to another.
kuiskaustulkkaus The process of interpreting on a simultaneous basis in a low voice to the participants, usually seated next to the interpreter.
kulissien takana; kulissientakainen Area at sides or rear of stage not seen by the audience.
kuljetus – ja näyttelyvakuutus This insurance usually covers loss or damage caused deliberately or accidentally by third parties during loading, unloading, transhipment, transport and exhibition.
kuljetus; siirto Process of moving people or equipment from one point to another.
kuljetuspäällikkö Person in charge of planning and managing transportation arrangements for participants.
kuljetusväline; kuljetus Means of transport, i.e. buses, coaches, cars, etc.
kulmaosasto Exhibit space with aisles on two sides.
kulttuuripalvelut A service concerned with organizing activities which are mainly related to the artistic and intellectual side of civilization.
kuluttajamessut; yleisömessut Exhibition open to the public, usually subject to payment of an entrance fee.
kunniapöytä; puheenjohtajiston pöytä Seating location for honoured guests and/or meeting presenters.
kunniapuheenjohtaja Either a person chairing a meeting or presiding over an organization on an unpaid basis or one not performing such a function but accorded the title as a mark of special esteem.
kunniapuheenjohtaja Senior member of the committee of honour.
kunniasihteeri Voluntary (unpaid) member of the committee responsible for recording decisions and keeping records of discussions.
kunniatoimikunta Committee of individuals eminent in the related field whose names are lent to an event by way of endorsement.
kuollut alue; katvealue Area where sound is muffled or absent.
kustannuslaskelma Process of obtaining the true price of an item of expenditure.
kustannusten valvonta Process of maintaining levels of expenditure within the budget.
kutsu Courteous written request for attendance at a function for which no charge is made.
kutsu(kortti) Invitation to potential guests, visitors, participants to attend an event.
kutsuaineisto; tarjousaineisto The proposal submitted by a destination or a property inviting a group to meet in their venue.
kutsuesitelmä Speech submitted on a specific topic at the request of a committee.
kutsumenettelyn ohjeet; tarjousmenettelyn ohjeet Written document issued by an organization which contains requirements for their future events.
kutsuttu luennoitsija Speaker, specifically requested to speak to the audience on a given topic.
kuulokemikrofoni Headphone with a built-in microphone.
kuulokkeet Device that converts electrical energy into sound waves and is worn over or inserted into the ear.
kyselylomakkeet Cards collected from attendees, requesting information about exhibitors.
kyselytunti; kyselykierros; vapaa keskustelu Question and answer period.
lääkintäpalvelut; ensiapu First aid provision.
lähdekíeli Language from which a speech or document is translated.
lähetysyksikkö Apparatus for transmitting radio waves through space.
lahjoitus Sum of money or items of value received as gifts.
lähtöaika Time at which guests departing on that date should have completed their check-out.
lähtóselvitys Procedure for guest departure including account settlement.
lähtövero; lentokenttävero Fee collected from traveler by host country at time of departure.
lämmittely; lämmittelyohjelma Activity to liven up the audience prior to show time.
lämpiö; aula Public area in hotel or hall for assembly or registration.
langallinen tulkkausjärjestelmä System for the transmission of interpreting by cable or wire.
langaton infrapunatulkkausjärjestelmä Interpreting system operated by radio waves and hence without wire or cable connections to the headsets.
langaton mikrofoni Portable microphone operating on its own power source.
laseittain (Liquor) drink served and charged for by the number of drinks served.
laserosoitin; laserpointteri; nuolikynä Electric rod which casts an illuminated spot on the wall, blackboard, screen, etc. to draw attention to a particular feature.
laserosoitin; valokynä A compact instrument consisting of a visible light laser, used for pointing out features on a projected visual display.
lasku A demand for money detailing goods, with prices, sold or consigned to a purchaser.
lastenhoitopalvelu Arrangements for care of children during a short absence of the parents.
lattian kantokyky Maximum amount of weight per unit of area which a floor can support.
lehdistöhuone Space reserved for media representatives.
lehdistökansio 62press release; press communiqué
lehdistöpäällikkö Title given to the person handling all press and media-related activities excluding advertising.
lehdistötiedote Prepared statement released to the news medía.
lehdistötilaisuus Meeting held to communicate information to media representatives.
lehdístötoimisto Department within an organization responsible for distributing information on the organization’s activities to the press.
lehtileike Article cut from a newspaper or magazine.
lehtiötaulu; fläppitaulu Large pad of paper placed on an easel and used by a speaker for illustrative purposes.
liikekeskus; toimistokeskus Area in hotel or meeting venue offering various office facilities.
liikuteltava mikrofoni Small microphone, with or without wire, which can be moved easily.
liimasidonta Binding process by which pages are glued together.
liitutaulu Hard smooth dark surface used for drawing or writing in chalk.
lippu; kuponki; arvoseteli A negotiable ticket or voucher; a pass or ticket.
lisäistunto; ylimääräinen istunto Session added on to the end of the day’s programme, usually after dinner, to accommodate extra papers or an extra plenary lecture.
lisäkulut Expenses other than room and tax, billed to a guest’s account.
lisäpykälä An additional clause in a contract stipulating special requirements, coverage or conditions.
lisäyöpyminen Guest who stays at facility beyond stated departure date.
lisäyöpymiset All extra nights spent by the participant other than overnight meeting stays.
liukuseinä; liikuteltava väliseinä Movable barriers that partition large areas into smaller areas. May be sound-resistant, but not necessarily soundproof.
logo Symbol identifying an organization or event.
loppuraportti; loppuseloste Final summary of meeting events.
lopullinen ohjelma Document containing the definitive meeting and social programme, circulated immediately prior to a meeting or distributed at the commencement of an event.
lounas Midday meal; sometimes with speeches or presentations during meetings of professional associations.
löytötavara(toimisto) Stand where lost items may be recovered.
luentokokoelma Published volume containing papers presented at a meeting. May or may not include details of discussion.
luentolyhennekokoelma; abstraktikirja Printed volume containing summaries of accepted papers.
luettelo ennakkoilmoittautuneista (Computer-generated) list of names pre-registered with a group.
lukulaite; tekstilaite; monitori Electronic device which displays script to the speaker, usually on a screen not visible to the audience.
luokkamuotoinen istumajärjestys Tables lined up in a row, one behind the other on each side of centre aisle with chairs facing head table.
luokkamuotoinen istumajärjestys, jossa pöydät pituussuunnassa Variant of schoolroom setup in which tables are perpendicular to the head table, and chairs are placed on both sides of the tables.
lyhytaikainen vuokratila Short-term rental space.
maailmankokous Membership or meeting participation available to organizations or individuals from all nations that meet worldwide. The term most commonly applied to this definition is International.
mainoskampanja Media campaign, normally consisting of a series of publicity and advertising activities, aimed at ensuring optimal attendance by focussing attention on an event.
mainosmateriaali Brochures or other items needed for promotional purposes.
majoituspalveluyksikkö Division of a convention bureau responsible for assisting organizers handling hotel reservations for meeting attendees.
maksamaton lasku Outstanding invoice not yet paid.
maksullinen juomatarjoilu Private room bar setup where guests pay for drinks individually.
maksumääräys Written authorization for payment to be made from a bank account.
maksuosoitus; maksusuoritus; pankkisiirto Money forwarded by or to a bank.
maksusuoritus; tilillepano Money received on account for payment.
maksutapa Method of settling a bill/account.
maksuvaltuutus Signed authority to proceed with the payment of an invoice or refund.
mallikappale; koekappale Preliminary mock-up for a publication, made up in correct size and number of pages, showing the position of the various text elements and illustrations.
mannermainen aamiainen Light breakfast usually consisting of juice, roll or pastry and a hot beverage.
markkinasegmentit; markkinalohkot Categorization of organization or businesses by professional discipline or primary areas of interest for the purposes of sales analysis or assignment.
matkailupalvelu A service concerned with the organization of excursions which are purely pleasure (cf sightseeing tour).
matkailutoimisto Organization which exists to promote a town or country to groups or individuals as a tourist destination.
matkaopas European term for a travel professional who supervises arrival details and escorts tours.
matkatoimisto Company that provides transportation in a locale, i.e.motorcoaches, rental cars, railroads, etc.
matkatoimisto Person or firm qualified to arrange for hotel rooms, transportation, cruises, tours, and other travel elements.
matkavakuutus Insurance against accidents that occur in the course of travel to or from a meeting.
mediamainonta Advertising to the public in journals, newspapers or magazines or on radio, television or film.
meneillään olevien ryhmäkokouksien ja niihin osallistuvien osanottajien määrä Referring to the number of groups and attendees meeting in a city during a specific time frame.
menot; kulut; kustannukset Money paid out.
merkkijärjestelmä A system for communications between the speaker and the projectionist or between the chairman and the speaker.
merkkivalo Small red light on the camera indicating when the camera is on.
messuesite; näyttelyesite Pamphlet containing information for potential exhibitors and other interested parties on the conditions, technical points, cost of exhibition space and floor plan of the exhibition.
messuhalli; näyttelytila individual room within an exhibition venue.
messukeskus; näyttelyalue Venue at which exhibitions are held.
messut; näyttely Exhibition of products or services in a specific area of activity held with the objective of promoting business.
mikrofoni Instrument which converts sound into electrical signals.
mikrofonin tms. Iiikkuva varsi Adjustable support for positioning microphones or lighting fixtures.
minimi koneenvaihtoaika Prescribed minimum time to leave one flight and board another. Set by airlines to allow time to transfer baggage.
minimikrofoni Small microphone.
modeemi Electronic device that modulates and demodulates signals transmitted over data communications facilities. Most commonly seen as an interface between computers and telephone networks.
moduuleista koottava näyttely Exhibit constructed with interchangeable components.
monikanava- With two or more communication bands (e.g. receiver).
monikanava; monikanavainen With two or more communication bands (receivers).
monikansallinen kokous International meeting with a minimum of 100 participants from at least four countries.
monitori Television set with direct audio and video input used for checking on the operation of a transmitter.
multimedia Use of two or more audiovisual media in one presentation.
multivisio; multivisioprojisointi Projection of different images on different screens at the same time.
muoniotuspalvelu; ateriapalvelu The provision of food and beverages.
muotinäytös Choreographed display of garments by models.
muutokset; korjaukset Changes made by the client after any part of the production process has begun. Usually billed as extra charges.
myöhäinen ilmoittautuminen Booking received after the stated deadline, usually incurring payment of a penalty fee.
myyntijohtaja Individual at a meeting facility responsible for overall direction of sales staff.
näppäimistö The set or row of keys in a keyed machine/instrument.
näppäin Button on a computer keyboard.
nappimikrofoni Microphone designed for positioning on the clothing of the user.
nauhuri Magnetic recording/reproduction apparatus in which the recording medium takes the form of a magnetic tape.
nauhuri Machine which can be used both for recording tapes and for playing back prerecorded tapes.
näyttämö; koroke; esiintymislava A permanent or portable raised platform used for seats of honor or speakers lecterns.
näyttämöpäällikkö Employee of the venue in charge of stage facilities.
näytteilleasettaja Company or individual participating in the exhibition with a stand or booth.
näytteilleasettajaluettelo List of exhibiting firms, usually with locations.
näytteilleasettajan käsikirja Book of instructions and information for exhibitors regarding the exhibition venue and services offered by the organizing body.
näytteilleasettajan passi/kulkulupa Identification card to enable exhibitors to gain access to an exhibition.
näyttely Event at which products and services are displayed.
näyttelyaineisto; näyttelymateriaali Material exhibited by the various exhibitors; such material is usually insured or has its value stated in writing for insurance purposes.
näyttelyaineiston käsittelylomake Form for exhibitor requesting handling of materials.
näyttelyaineiston kuljetus saapumispisteestä osastoon mandollisine varastointeineen Transfer of exhibits from point of arrival to exhibit site. May also include storage.
näyttelyala Space in which stands are laid out.
näyttelyhallin rakenteisiin kiinnitettävät elementit Attachment of devices to the frame work of an exhibition hall.
näyttelykalusteiden valmistaja Company which fabricates displays.
näyttelyluettelo Complete alphabetical list of exhibitors, their products and, often, their headquarters and sales points; usually incorporates a floor plan and advertising.
näyttelyn tuottaja Company or individual who plans the logistical arrangements in connection with an exhibition.
näyttelynjärjestäjä The individual who plans a trade show, reserves the space, markets to exhibitors and promotes attendance by buyers.
näyttelyosasto Usually a temporary construction with a small internal space where products are shown; specially built, assembled and equipped for shows, exhibitions and fairs.
näyttelyosaston pakettihinta Management providing furniture and/or services to exhibitors for a single fee.
näyttelyosaston rakentaja Contractor or agent responsible for providing an exhibition shell scheme.
näyttelypäällikkö The organizer or promoter of an exhibition; responsible for the letting of space, financial control and management of the exhibition; sometimes an agent acting in this capacity.
näyttelyssä olevien tavaroiden ja/tai palveluiden tilaaminen paikan päällä Exhibited goods and/or services ordered on-site.
näyttelysuunnitelma; näyttelypohjakaava Plan showing space to be occupied by the exhibition: the areas intended for stands/booths and those for passageways and services.
näyttelytilan jakaminen Process of assigning space to exhibiting companies.
näyttelytilan varauslomake Form for official request to utilize a particular space.
näyttelytilan vuokra; vuokrakustannukset Total cost of hiring an exhibition space, whether or not it includes ancillary services (security, connection to water, electricity supply, etc.).
näyttelytiski Wooden or metal board fixed horizontally either on legs or on a wall. Usually with display material and possibility of making purchases.
näyttelyurakoitsija; näyttelytilojen pystyttäjä A supplier of exhibition services or goods (eg stand fitting, electrics, furniture, floor covering, labor, drayage signs, etc.).
näyttöpääte Physical computer device usually based on a cathode-ray tube or liquid crystal display on which information is displayed.
negatiivi Reversed form of original art or type.
neliövuokra Basic charge for a square metre of exhibition space.
neonvalaistus Neon lamps, with diffused light tubes as opposed to incandescent lights.
nettopinta-ala Actual amount of salable space available for or used by exhibit booths/stands.
neuvoa-antava toimikunta Usually an honorary body which does not meet frequently (if at all) and can be called upon for advice as necessary.
neuvonantaja Person appointed to give specialist or expert information on a particular event, or generally.
neuvonantaja; konsultti Expert who provides advice and assistance to a client on specific assignments. For very large projects, a consulting firm may be retained rather than an individual.
neuvonta Stand at which an official gives information.
neuvosto; johtoryhmä; hallintoneuvosto Group of members responsible for establishing and enforcing the rules and regulations of a society or association.
neuvottelumikrofoni; intercom-laite Speaker system that connects the control room with the studio.
neuvottelumikrofoni; intercom-laite Intercommunication system using headphones and microphones for communication between adjoining or nearby studios or offices.
neuvottelupöytämuoto; neuvottelumuotoinen pöytäjärjestys; johtokuntahuoneen muotoinen pöytäjärjestys Table set up in rectangle or oval shape with chairs on both sides and at both ends.
neuvottelutulkki; keskustelutulkki Person interpreting a conversation between two or more persons from one or more foreign languages into his mother tongue and vice-versa.
niemekeosasto One of two or more exhibit spaces back to back with an aisle on three sides.
nimikortti A name card which identifies you.
nimilappu Identifying card worn by attendees to a meeting.
normaali huonehinta Facility’s standard, pre-established guest room rates.
odottamaton siirto ylempään luokkaan Airlines moves passenger into higher priced seating at no extra charge.
odotuslistalla oleva lentomatkustaja Person attempting to travel on a flight without a confirmed reservation.
offset-painatus Printing process.
oheisohjelma Programme of organized events, not directly related to the subject of the meeting.
oheispalvelut; tukipalvelut The services which accompany a meeting (stewards, technicians, interpreters, etc).
ohjauspöytä The desk from which the technicians operate microphones and audio visual equipment.
ohjeita esitelmien laatijoille Instructions regarding the required format to be used for the version of the paper to be published.
ohjeita esitelmöitsijöille Guidelines for those presenting an oral presentation.
ohjelma Schedule of events, giving details of times and places.
ohjelmataulu; monitori Board or video screen listing the days events.
oikovedos Final copy for approval before printing.
okokouksen kesto The number of days from the opening session to the closing session. Additional days for optional excursions are not included.
omakustannushinta Actual cost of a travel programme excluding mark-ups or commissions.
opas; matkaopas Person accompanying a tour and giving detailed knowledge of places of interest.
opasteet; kilvet All informational and directional signs required for an event.
operatiivinen johtaja Executive responsible for day-to-day operations of an organization.
opintokäynti Educational visit to a workplace or manufacturing plant of interest to meeting participants.
opintopäivä Day devoted to the study of a particular subject or subjects.
osanottaja Person taking part in the activities of a meeting.
osanottajakortti Admission card confirming a booking and registration.
osanottajakortti Admission card confirming a booking and registration to a meeting.
osanottajaluettelo List of delegates registered to attend an event.
osanottajaluettelo List of delegates and accompanying persons registered to attend an event.
osanottajan asuinpaikka The residence of the participant (town, region, country). If residence and nationality do not coincide, they may be registered separately.
osanottajan maksuerittely Form on which all charge transactions incurred by a registered guest are recorded.
osanottajien motivointi The ultimate reason impelling a person to turn up for the meeting called together by the organizer.
osaston koko; näyttelytilan koko Dimensions of assigned space.
osaston merkintä; näyttelytilan merkintä Method of marking booth/stand space.
osaston varustus; osaston sisustus Items which can be supplied on hire to stands, e.g. lighting, shelves, carpet, etc.
osastonsiivous Cleaning services to individual stand areas.
otsalauta Board giving exhibitor’s name in an exhibition or indicating the purposes of service desks in a conference reception area.
otsikko A phrase at the top of the newspaper, magazine article, indicating the subject of the article.
pääesitelmä; keskeinen esitelmä Top level presentation.
päähotelli Where several hotels are used for one event, the hotel where the main administrative and hospitality functions are located.
päãllekkäisheijastaminen Technique of superimposing two images on a screen at the same time.
päällekkäisvaraus; tuplavaraus Reserving space for two groups (or persons) for the same dates when only one group (or person) can be accommodated.
pääluento Fundamental or leading speech made usually at the beginning of a meeting.
pääluku; henkilömäärä Actual number of people attending a function.
pääpuhuja Speaker who sets forth the theme of the meeting.
päärakentaja Company which provides services to exhibition management and exhibitors.
pääsihteeri Permanent head of the general organization.
pääsylippu Ticket to be used for admission to an event.
päätöslauselma; ponsi Motion put forward for adoption; once adopted, has binding force.
päätöspuhe Speech given to close a meeting. This may often include the result(s) of the meeting (recommendations).
päättäjäiset; päättäjäisseremoniat Formal closing of a meeting.
päättäjäisistunto Last session of a meeting in which the subjects which have been discussed are summarized and conclusions may be announced.
päätyosasto Stand at the head of a row.
paikallinen järjestelytoimikunta Group of people from the host country, city or region of an event.
paikallinen järjestelytoimikunta A group of people, geographically local to the venue, who carry out the strategics and policies established for the organization of an event.
paikallinen tapahtuma An event, such as a graduation ceremony, local festival, etc., that draws its audience primarily from local market.
paikallinen toimikunta Board for a geographical area of a society or federation, often synonymous for host committee.
paikalliskuljetus The means of travelling within a city.
painolupa; painovalmis Word/phrase usually printed at back of title page and bearing signature and date on which publication was approved as ready for press.
painos Number of copies printed.
painotuotteen ulkoasu Artist’s or designer’s indication of how a printed piece should look.
päivähinta Reduced rate (often 1/2 of the regular rate) for a room used part of the day, including the period after check-out time.
päivällinen; illallinen Evening meal for a group; not usually ceremonial.
päivän ateria Full-course meal menu at a fixed price.
päivittäinen uutislehti Daily information sheet for participants during event.
pakettimatka Tour arrangements combined and sold at a single all-inclusive price. All the arrangements are made by an agent at an inclusive price.
palautus; hyvitys Money repaid.
paletti; lastausalusta Wooden platform used to carry goods.
palkkio Payment made in token of personal involvement in an event.
palovakuutus This insurance usually covers loss or damage attributable to fire, smoke, explosion, or forces of nature. It can also cover water damage.
palveiumaksu Inclusive gratuity specified by the restaurant/hotel management and shown in the bill.
palvelut ja apuvälineet Items provided by or available from the organizer to enable the customer, delegate or committee to get maximum benefits from an event, such as the provision of secretarial services, cleaning, power, transportation, catering, etc.
paneelikeskustelu; korokekeskustelu Discussion with a moderator and two or more participants on a certain subject.
paneelikeskustelun puheenjohtaja; moderaattori Person who presides over panel discussions and forums.
pankkisiirto Movement of funds between banks or from one bank account to another.
pankkitakuu Guarantee on the part of a bank that it will pay in the event of default, so that no enquiries regarding the solvency of the person or body in question are needed.
pankkitoiminta; pankkipalvelu The carrying out of financial operations.
pankkivekseli Payment format issued by a bank.
parabolísen valkokangas Type of front projection screen surface which is rigid and allows only narrow-angle viewing.
pelkkä majoitus Room rate with no meals included.
perehdyttämistilaisuus; valmennustilaisuus; tiedotustilaisuus Meeting of a group of people with a particular knowledge or responsibility on an area of activity to advise them of the details of their involvement.
perehdyttämistilaisuus; valmennustilaisuus; tiedotustilaisuus A session at which precise instructions are given and participants informed thoroughly (cf briefing).
perhealennus A discount price offered by hotels and resorts to second and successive members of families who travel together.
periaatepäätös; puitepäätös Preliminary decision setting out a framework within which detailed provisions may be established by means of later individual decisions.
peruutusehto Provision in a contract stating the terms on which the contract may be cancelled.
pieni kirjain Small letter, as distinguished from a capital letter.
piilokustannukset Unbudgeted expense.
piirtoheitin Equipment which projects an image onto a screen by passing light through a transparency.
piirtoheitinkalvo A print or inscription on a special transparent sheet of paper made visible by means of a overhead or slide projector.
piirtotaulu Hard smooth white surface used for drawing or writing in water-soluble felt pen.
pikkupaloja ja virvokkeita Food or beverages, whether or not for sale, for informal consumption.
pimennys; häívyttäminen Situation where room lights are turned off or video screen becomes black.
pinottavat tuolit Chairs that nest on top of each other when in storage.
pistorasia Mechanical electrical connector.
pivot – tulkki Only interpreter in the team assigned to a meeting who is able to translate out of a lesser used language and functions as a “relay” for the rest of the team in relation to that language.
poikittainen rinnakkaisistunto A session which is similar to another session involving the exchange of information (cf parallel session).
poikkeaminen; poikkeama Departure of individual passenger from established group itinerary.
positiivi Exact image of copy as distinguished from reverse image or negative.
postiosoite Address to which correspondence is sent.
postitoimisto Agency handling the transmission of mail.
postitus The action of sending by mail; specifically a number of items posted at one time, especially as a part of a publicity campain, a survey, etc.
postituslista Contains the names and addresses of the persons to whom publicity material or other information is to be sent.
pöytäesittely Small exhibit on tables; often used in combination with posters.
pöytäjärjestys; istumajärjestys Plan showing location of tables at a banquet or dinner. Usually accompanied by an alphabetical listing showing at which tables individuals should be seated.
pöytäkortti Card, placed on the table, inscribed with the name of the person designated to sit at that place.
pöytämikrofoni Microphone on a short stand placed on a table for seated speakers.
pöytäteline; pöydälle asennettava näyttely Portable display that can be set up on top of a table.
pöytiintarjoilu; ranskalainen tarjoilu Each food item is served by waiter from platter to individual.
pöytiintarjoilu; venäläinen tarjoilu Waiter offers food platter to guests who help themselves.
priorisointi System used to determine priorities in the assignment of booth space.
profiilirakenteet Partition units (walls, doorframes, etc.) in standard sizes, used for building stands in the sizes desired in a given context.
projektors; kuvaheitin Optical instrument for projecting an image onto a screen.
protokolla Customs and procedures dealing with formalities, precedence and etiquette.
puhe; puheenvuoro Usually formal discourse delivered before an audience.
puheajan jakaminen Time given to a particular speaker to make his presentation.
puheajan rajoittaminen Duration of the time accorded to speakers.
puheenjohtaja Person who presides over an organization or meeting. Chairman can also be used to describe the person presiding over a committee or meeting session.
puheenjohtaja Person selected to preside over a session or lead a committee.
puheenvahvístin; äänenvahvistin Technique whereby, with the help of a microphone and an amplifier, the volume of the human voice is amplified.
puheenvuorolomake Application to put a question during a meeting session to a particular speaker and on a specific subject; usually to be submitted in advance of the session.
puhelinkonferenssi Telephone conversation involving a number of subscribers simultaneously.
puhelinliittymä Socket into which a telephone can be plugged for external communication.
puhemies; ryhmäpuheenvuoron käyttäjä Person who speaks on behalf of a group.
puhemikrofoni Microphone designed particularly for use close to the mouth of the speaker.
puhuja; luennoitsija; esitelmöitsijä Someone who delivers a speech or talks at a meeting. The term “lecturer” is restricted to academic contexts.
puhujakoroke; puhujapönttö Reading stand with slanted top. Can be a tabletop lectern or one which stands on the floor.
puhujakorokkeen etuosa; näyttãmön etuosa Area of a stage closest to the audience, as opposed to upstage.
puhujakorokkeen mikrofoni Microphone attached to a lectern.
puhujakorokkeen takaosa; näyttämön takaosa Part of the stage farthest from the audience or camera, as opposed to downstage
puhujan tunnussana/tunnusmerkki A speaker’s prompt
pulloittain (Liquor) drink served and charged for by the full bottle. Organizer owns any bottle on which the seal has been broken.
puolihoito Rate inclusive of breakfast and any other meal, usually dinner, in addition to room.
puolikuunmuotoinen pöytä Two quarter-round tables joined to make a half circle. Seating locations for honoured guests and/or meeting presenters.
puoliympyrämuoto Same as auditorium or theatre style except chairs are in a semicircle.
purkaminen Take-down and removal of exhibits.
purkaminen ja jälleenrakentaminen Action required to break down and reset a room.
purkaminen; purku Action required to dismantle a function setup.
purkamisen takaraja Day and hour ( deadline) by which stands must be dismantled and exhibition area empty.
purkupäivä(t) Dates) set for dismantling.
putkirakenteinen verhosomistus Decorating with drapes – Hollow metal pipes are used for support; booth drape is usually 8 feet high.
pyöreän pöydän keskustelu Group of experts meeting on an equal basis to review and discuss specialized, professional matters, either in closed session or, more frequently, before an audience and with a public discussion with a view to arousing awareness of the issues being debated, or to prompting political, institutional, social or other action.
pyörivä alusta Motorized rotating platform.
pysäköinninvalvo  pysäköinninohjaaja A person who is employed to assist people in parking their motor vehicle in a designated area.
pystystiftaus Binding process by which folded sections of book or magazine are laced on top of one another and stiched together from top to bottom.
pystytysaika Period necessary for the preparation of the conference and exhibition venue before the arrival of the delegates and exhibitors.
pysyvä näyttelytila Show rooms, (marts – US), and similar space for product displays leased on a long-term basis.
pysyvä toimikunta Committee of a permanent nature, defined by organizational by-laws, which meets for a specific purpose.
pysyvä valtuutus Appointment on a permanent basis within a group, organization or body.
queen size-huone Room with one queen-size bed suitable for one or two person(s).
queen size-vuode; leveä vuode Large bed usually measuring 22x 33cm (60 x 68 inches).
radiojärjestelmä System for message transmission by radio.
radiomikrofoni Microphone used for transmitting radio waves.
rahoitusjärjestelyt Outline of accounting and banking systems.
rakennuspäivä(t) Date(s) for installation/setting up of event.
rakentaja, jolla yksinoikeus Contractor appointed by show or building management as the sole agent to provide services.
raportoija; selostaja Person appointed to note and record the proceedings of sessions and to write précis (summaries) of the papers presented, for a final summation session.
ravintolapalvelujen myyntipäällikkö Hotel staff person responsible for selling group and local food and beverage functions.
rekisteröimispöytä; ilmoittautumistiski Area at a meeting to which delegates and others report for registration on arrival.
rekisteróinti; ilmoittautuminen Booking and or payment to attend a meeting. Inclusion as a participant in an event; booking and payment to attend a meeting.
rekisteröintilomake; ilmoittautumislomake Document upon which a participant at an event gives all relevant information about him/herself and his/her intended participation in the conference and associated activities.
rekisteröintimaksu; ilmoittautumismaksu Amount payable for attendance at a meeting; may vary according to level of participation, type of membership, or date registration is submitted.
reletulkkaus Oral translation whereby an interpreter does not translate directly, but interprets the translation of a colleague, usually because he is not qualified to work directly from the original language.
remburssi A document issued by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms
reprovalmis kappale Materials ready for photographic reproduction.
retki; ekskursio Organized outing to a specific place of interest.
retkiohjelma; matkaohjelma Detailed programme of a visit or tour.
riittämätön maksu Insufficient payment/funds received for items ordered.
rinnakkaisaiheinen konferenssi Conference with parallel programme session when participants have the choice to follow one or the other road or to jump from one track to the other during the duration of the meeting.
rinnakkaisistunto Session which has some correspondence, similarity, or analogy of subject and aim and is simultaneous with another session.
riviosasto Stand within a row of similar stands, i. e. with only the front opening onto an aísle and with other stands on either side.
riviosasto; osasto joka aukeaa vain yhteen suuntaan Exhibition space with booths at back on each side.
ruokalista Menu with price stated for each item offered, as opposed to a fixed price for an entire meal.
ryhmä; tiimi A number of persons associated in some joint action; a definite number of persons working together.
ryhmäkeskustelu; työryhmäkokous Method to increase audience participation by dividing all participants in discussion groups each of which reports the group’s findings and opinions during a following plenary session.
ryhmämatka Travel programme with special fare and specific requirements such as a minimum number of persons traveling as a group throughout the tour.
ryhmätyöskentely Small group sessions within a meeting organized to discuss specific subjects.
ryhmävaraus Block reservation of rooms specifically for a group.
saarekeosasto One of a group of four or more exhibit spaces with aisles on all four sides.
säätövalaistus; reostaatti; himmennin; (valonvaihdin) Control that adjusts variations in the light level in a room.
sähköinen maksutapa Payment by means of electronic funds transfer, e.g. using a credit card at a point-of-sale terminal.
sähköinen piirtotaulu A system of controlling multimedia presentations by displaying computer generated images onto a white board. The board copies all information written or taped onto it, and saves, publishes or prints out the notes.
sähköliittymä Temporary supply of electricity to a stand to which electrical goods can be connected.
salkku Container for meeting documentation.
samanaikainen istunto; rinnakkaisistunto Sessions scheduled at the same time.
satelliittikokous Meeting on a similar or related subject taking place either concurrently or, shortly before or after main event.
satelliittiseminaari A small or secondary meeting of specialists who have a specific commun interest (cf seminar.)
satelliittisymposion A small or secondary meeting of a number of experts in a particular field (see “symposium’).
satelliittitulkkaus; teletulkkaus Simultaneous interpreting using telecommunications facilities, e.g. via satellite.
seinällinen osasto Stand constructed with plywood or similar material as opposed to one formed by drapery only.
seinäpaikka (näyttelyosaston seinän vieressä) Exhibition space located on an outside edge of exhibition area.
seminaari Meeting or series of meetings of specialists who have different skills but have a specific common interest and have come together for training or learning purposes. The work schedule of a seminar is aimed at enriching the skills of the participants.
seuralainen Individual at the meeting site but not necessarily involved with the meeting sessions. Generally spouse or other family member or relation of the delegate attending a meeting for the social content of the meeting programme.
seuralaisohjelma Educational and/or social events planned for spouses and guests of meeting participants.
show; esitys Organized performance for entertainment, usually in the evening.
sidonta Process of fastening pages of books, brochures, magazines, together.
siirrettävä simultaanitulkkauslaitteisto System which can be transported and set up in any venue without the need for built-in booths or electric circuits.
siirtää alempaan luokkaan To move to a lesser accommodation or class of service – to change to an inferior standard.
siirtää ylempään luokkaan To change to a superior standard.
silmukka (suljettu virtapiiri) Closed electric circuit.
silmukkavahvistin Closed electric circuit within a building or auditorium which relays sound to a hearing aid.
simultaanitulkattavien kielten lukumäärä Total number of languages into which speeches are being interpreted (including the floor language).
simultaanitulkkaus Process of translating one language into another while the speaker is speaking, generally using some form of voice transmission installation.
sisääntulomusiikki; poistumismusíikkí Music accompanying the arrival or departure of guests.
skenaario Outline of an event or a speech highlighting relevant items, sometimes showing different types of outcome.
smokki Dinner jacket and formal evening dress; can include national dress.
sopimus Legal agreement between two or more parties.
sponsorit; tukijat Bodies contributing product or financial support to an event in return for propotion of the company name or logo. Bodies simply allowing their names to be used in endorsement of an event will more usually be referred to as ‘patrons”, though the distinction is not rigid.
sponsorointi; tuki Donated financial or material support.
suhdetoiminta; PR Presentation of an event via the medía or other outlets, emphasizing its benefits and desirability.
suhdetoimintapäällikkö; PR-päällikkö Title given to the person in charge of and co-ordinating the promotional activities of an event.
sukkulaliikenne Conveyance which travels back and forth over a particular route, especially a short route or one connecting two other transport systems.
sukunimi Name by which all immediate family members are known. Women usually (but not always) adopt their husband’s family name upon marriage.
suojelija Eminent person who, for endorsement purposes, heads an event, an organization or a list of supporters.
suoraveloitus Accounts receivable mailed to individuals or firms with established credit.
suositus Strongly suggested course of action; sometimes has binding force.
suullinen esitys Contribution made verbally.
suunnattu mikrofoni Microphone which picks up sound primarily from the direction in which it is pointed.
suuntaamaton mikrofoni; kondensaattorimikrofoni Microphone that picks up sound from all directions.
sviitti Combination of interconnecting rooms generally containing a sitting room and double/twin bedroom(s), as well as a bathroom.
symposion; symposium’, Meeting of a number of experts in a particular field at which papers are presented by specialists on particular subjects and discussed with a view to making
syntymäpaikka Denotes place of birth (not necessarily nationality).
taattu huonevaraus Guest room that is guaranteed by credit card or advance payment if arrival is later than a specified time, usually 6.00 p.m.
taitto Definitive placement of text and illustrations on the page in accordance with the predetermined layout.
takaisinmaksuehdot Policies which determine allowable reasons and time lines under which fee for a meeting or show will be refunded in whole or in part.
takuu The number of servicings to be paid for, whether or not they are actually consumed; usually required 48 hours prior to the event.
taloudenhoitaja Person appointed to control the finances of an event or organization; normally chairman of a finance committee or its equivalent.
talousjohtaja; rahoitusjohtaja Executive responsible for financial affairs of an organization.
talousraportti Document incorporating the statement of income and expenditure and the budget at a given date.
taloustoimikunta Group of people who meet with responsibility for budgeting, cashflow, accounting and controlling finance and whose chairman is generally the treasurer of the event.
tapahtuma S That which happens, an occurrence.
tapahtuma; tilaisuus All non-intellectual oriented meetings.
tapahtuman markkinoija Person
tapahtuman markkinointi Publicizing and supporting an event.
tarkastusmatka; tarkastuskäynti Inspection to assess facilities or location.
tarkennus; fokusointi Process of adjusting a camera, telescope or the like so as to ensure that the image it provides is sharp.
tarkkailija Delegate to an assembly who observes and reports but does not participate officially in its activities.
tauluteline Three or four-legged stand with a rack used to hold a blackboard, corkboard, magnetic board, sign, chart, etc.
taustaprojektio; (retroprojektio) Image projected on the back surface of a screen placed between the viewer and the projecter.
tavaralaituri; tavaran vastaanottoalue Area on premises where goods are received.
tavaraluettelo; inventaario Total amount of furniture and equipment available for show.
täydellinen kokousraportti Full and exact transcript in writing of all speeches, debates and discussions.
täydennyskoulutuksen opintosuoritukset Requirements of many professional groups by which members must certify participation in formal educational programmes designed to maintain their level of ability beyond their original certification date.
täydennyskoulutus An intensive session specially instituted for the application of such modifications and additions as are necessary to keep a particular subject up-to-date.
täysihoito Rate inclusive of breakfast, lunch and dinner, in addition to room.
täysistunto Assembly composed of all the members; fully constituted; fully attended.
täysistunto; yleisluento Session in which all the members of the meeting participate or have the right and, sometimes, the duty to participate, with no other sessions taking place at the same time.
teatterilippuvaraus Reservation of seats at a theatre.
teemajuhlat A special reception or banquet designed around a central motif.
teetauko Short interval between sessions during the morning or afternoon at which tea is served.
tehdasvierailu; tehdaskäynti Tour to a manufacturing plant of interest to the meeting.
teknikko Expert in particular craft or technique, usually in relation to audiovisual, mechanical or electrical equipment or appliances.
tekninen harjoitus Run-through of technical aspects of a show such a lighting, sound, special effects. Sometimes called “tech-check”.
tekninen johtaja Person who calls cues from the control room.
tekninen kokous Groups whose members and suppliers work in scientific, research or applied sciences. USA/Canada: Non-medical meetings of professional organizations.
tekninen vierailu Tour to a workplace of interest to meeting participants.
teknisten palvelujen tilauslomake Preprinted document on which facilities can be ordered.
tekstinkäsittelylaite Computer-based system for writing, editing and formatting letters, reports and books.
telekonferenssi Generic term for all types of meetings which bring together three or more people in two or more locations through telecommunications. Sometimes specifically means a meeting using voice-only telecommunications as opposed to a videoconference.
telekopiolaite; faksi Equipment for sending and receiving facsimiles of printed or pictorial matter by analog or digital transmission either over a telephone line or via a telecommunications network.
termiinisopimus A financial instrument guaranteeing a specific rate of exchange in a foreign currency for a future transaction.
tervetuliaiscocktail Drink served as an introductory gesture of welcome.
tervetuliaisjuhla; tervetuliaisvastaanotto Reception/party where welcome drinks are served.
tiedote; tiedotuslehti Update information sheet, generally used for promotional purposes.
tieteellinen kokous Groups whose members are involved in research or applied sciences and suppliers to those groups.
tieteellinen ohjelma The content of the meeting described in chronological order and generally including the full list of speakers and the titles of their papers.
tieteellinen sihteeristö Administrative staff appointed to process all aspects of the scientific programme of a meeting.
tieteellinen toimikunta Group of people meeting specifically to discuss, supervise and co-ordinate the scientific content of the programme, and who, where appropriate, would select papers from submitted abstracts.
tietokoneavusteinen julkaisunvalmistus; CAP Production of high-quality documents including text, graphics and pictures using computer equipment. This may be accomplished through the use of application software on general-purpose systems or by means of a dedicated system. In an office environment, the process is termed desktop publishing.
tietokoneheitin; tietokoneeseen kytketty videotykki A devise that projects from portable computer or desktop PC onto a screen.
tietokonekäännós Translation technique that uses the computer as a tool for the solution of problems.
tietokonekirjoitus Lettering generated by a computer.
tietokoneohjattu keskustelujärjestelmä Sound balance control assisted by computer.
tiivistelmä; yhteenveto Written short version of speech or paper.
tiivistelmäraportti Short account of a speech, debate or discussion.
tilaisuus kongressipaikan ulkopuolella Conference Terminology
tilanylitys Use of floor space outside exclusive booth area.
tilasuunnitelma; pohjakartta Scale plan of the floor area of an exhibition.
tilat, laitteet ja palvelut Those facilities within the perimeter of the organization where the meeting takes place; it includes the installations and services both in the auditorium and outside.
tilatarve Amount of stand/booth space required by individual exhibitors.
tilausvahvistus Written authority for a supplier to proceed or for an exhibitor: acceptance of order.
tilavalaistus; huonevalaistus The surrounding light, such as that reaching a television screen from light sources in a room. When the environment is a room, the term can be taken as equivalent to “room light”.
tilavuokra Cost per square metre/foot for exhibition space.
tilinpäätös; loppuselvitys Statement of income and expenditure following the end of an event.
tilintarkastaja Person or auditing body authorized to examine statements of account for accuracy.
tilintarkastus An examination, by qualified persons, of accounts of a business.
toimeenpanokomitea; tyóvaliokunta Group of people who carry out the strategies and policies to be implemented
toimikunta; (komitea) A group of people appointed for a specific purpose.
toimintaohjeet A collection of all details relative to a meeting’s needs. This will include sleeping room information, billing arrangements and meeting requirements including food, beverage and audio-visual.
toimitusjohtaja Principal executive officer of a company.
toimitusjohtaja; pääjohtaja The principal officer responsible for overall administration of an organization.
toimivaltuutus Signed authority to proceed with an item of expenditure.
T-pöytämuoto; T-muotoinen pöytäjärjestys Series of tables set up in the shape of a T with chairs set all around except at head table.
transkriptio (puheen teksti kirjoitettuna) Written copy of spoken material.
tuki; suojelus In the context of meetings and the like, ‘patronage” primarily means endorsement by eminent individuals (e.g. Royalty or ambassadors) or bodies.
tulenkestävä; palamaton Material that is flame resistant.
tulkaaminen; tulkkaus Oral translation from one language to another.
tulkkikoppi Soundproof cabin in which the interpreter works.
tulkkitiimi; tulkkiryhmä A group of people responsible for interpreting simultaneously, usually utilising equipment.
tullaaja Person or company which provides customs clearing services to shippers of goods to and from another country.
tuloselvitys Procedure for guest arrival and registration.
tuloslaskelma Accurate account of the financial position at any given date showing all credits annnd debits within heads of income and expenditure.
tulot Money received.
tuote-esittely Display of products.
turvamies A member of the security service who is employed to protect building, people, etc.
turvapalvelu Service providing security arrangements, such as checking delegates’ credentials, searching hand luggage, protecting equipment and patrolling congress and exhibition areas.
tutustumísmatka Hosted trip to assess facilities, locations or services.
tuuletus; ilmanvaihto Process of supplying or removing air by natural or mechanical means to or from any space.
työistunto Every prearranged session of a meeting.
työkieli Language in which the various aspects of a meeting are conducted in practice.
työlounas; lounaskokous Light meal for small discussion groups, without a break from working sessions.
työohjelma; työaikataulu Timetable of meeting content.
työryhmä Group with a specific task at which the participants discuss a particular subject, analysing it from all possible angles. It is usually intended to arrive at a common position within the group for the proposal to a higher body of a solution to that problem. Also, group meeting to learn a particular technique by means of the practical application of the methods and techniques in question.
työryhmä; tutkimusryhmä Meeting of experts with the purpose of being analysis alone.
ulkoilmanäyttely Space/stands located outdoors.
ulkomaankokous Meeting event not taking place in the country of the originating body.
ulkomailla pidettävä kansallinen kokous Membership or meeting participation available to organizations or individual from one nation, but able to meet in another nation.
U-pöytämuoto; U-muotoinen pöytäjärjestys Series of tables set up in the shape of a U with chairs set all around.
urheilupalvelut; iiikuntapalvelut A service concerned with arranging sports activities or activities involving physical exertion and skill.
uusi ilmoittautuminen Registration received at the meeting and generally incurring payment of a penalty fee.
uutistoimisto Agency that collects and distributes information to the news media.
vaakasuoraan Iiikkuva teksti Text moving horizontally across the bottom of a video screen.
vaatesäílö Room in which outer garments may be left temporarily.
vaatesäilytyksen hoitaja A person who is employed to take care of people’s coats, hats or luggage in the cloakroom (cf cloakroom).
vahvistettu varaus Reservations confirmed in writing.
vahvistin Device enabling sound to be intensified.
vahvistus; varausvahvistus Oral or written agreement by a facility to accept a request for accommodation; to be binding the agreement must state the intent of the parties, the particular date, the rate, type of accommodations, and the number to be accommodated; oral agreement may require guest credit card number.
vakuutustodistus Serve as evidence of the financial capability of an indemnitor (supplier) who has executed an agreement in favour of an organization.
valinnainen retki Tour which can be purchased by individuals at an additional cost.
valinnaiset palvelut; valinnaiset tapahtumat Additional services/tours, etc. which may be booked or not according to preference.
valinta; vaihtoehto The act of choosing; the power or opportunity of choosing; alternative.
väliovelliset huoneet Two or more rooms with private connecting doors permitting access between them.
väliseinä Movable interior wall.
valkokangas Surface onto which images are projected by a film or slide projector.
valmismatka Tour sold at a price covering all costs (transport, accommodation and related services) for the full duration of the trip.
valmisosasto Stand equipped with all services and facilities such as electrics, fascia, carpet, lighting, etc.
valmisteleva istunto Meeting of a restricted group before the official assembly in order to finalize preparations.
valmistuneille tarkoitettu kurssi; jatko-opiskelukurssi A complete and methodical treatment of the specialist areas to be updated for post-graduate students. The duration of such a course varies and a certificate of participation is usually awarded upon completion.
valokopiokone Machine for photocopying documents.
valonheittimet; kohdevalot Adjustable lamps with direct or high intensity light.
valopuomi; valokisko Lights attached along a track mounted on a ceiling or wall permitting flexible spotlighting and other effects.
valotaulu Screen intended to provide information and to notify participants who are called away for urgent reasons during the session, without disturbing the meeting.
valtakirjantarkastustoimikunta Committee formed to verify that individuals have the necessary qualifications to attend a meeting or become a member of an association.
valtioiden välinen kokous Technical or political meetings between governments with the aim of discussing national or international topics.
valtuutetun allekirjoitus Signature of person(s) with authority to sign cheques and contracts on behalf of the organization.
valuutan vaihdettavuus A currency is usually described as convertible if the holder can exchange it freely for another currency.
valvontatoimikunta A committee of inspection, control.
vapaa esitelmä Written transcript given as a result of acceptance of the submitted abstract on a subject chosen by the author.
vapaa keskustelu; foorumi A discussion within a forum (cf forum).
vapaa-ajan asu Sport shirt (possibly with jacket) for men; resort wear for women.
vapaa-ajan palvelut A service concerned with the organization of free or unoccupied time.
vapaamuotoinen kokous Informal gathering, not necessarily social.
vapaamuotoinen kokous Reports on particular topics which, while closely related to the subject of a meeting, do not strictly refer to the matters under discussion. They are usually dealt with at a sitting or a session of their own.
vapaamuotoinen tutustumistilaisuus An informal social gathering.
vapaamuotoiset kokoontumiset Gatherings for social purposes.
vapaasti seisova näyttelymateriaali self-supporting and independent exhibit material.
varainhankinta Process of obtaining money and funds from additional sources other than registration fees.
varapuheenjohtaja One of two or more persons appointed as chairman/president on an equal footing.
varapuheenjohtaja Person selected to deputize for, or assist, the chairman in controlling and managing either a committee or a meeting session.
varastoalue; varastotila Equipment storage area at show site, usually draped off area in exhibition hall/unsold space.
varastotila Area adjacent to main event area for set up, dismantling and temporary storage.
varata To make a reservation.
varauloskäynti Door, clear of obstructions, designed for egress in the event of fire or panic.
varsimikrofoni Microphone mounted on an extension. Often used in Q&A sessions.
vastaanotin Apparatus that converts electric currents or waves into visible or audible signals.
vastaanotto Stand-up social function with only canapés and beverages.
vastaanotto; vastaanottoalue Area at which delegates, guests or visitors are received on arriving at a venue.
vastuuvapauslauseke Clause in a contract whereby a party explicitly refuses to accept responsibility for something.
vastuuvapauslauseke Clause in contract ensuring that a group or company will not be responsible in the event of a claim.
vesiliittymä Temporary supply of water to a stand.
videoesitys Projection of video productions whether by monitors or on large screen.
videokasetti; videonauha Magnetic tape used in video equipment.
videokonferenssi It allows two or more groups of participants, situated in different locations, to converse while seeing each other and showing, if needed, images, graphics and documents.
videolevy Recorded disc containing images and sound.
videonauhuri Equipment for the recording of images and sound on a magnetic tape in the form of a video.
videonauhuri Equipment for playing back video and audio signals on magnetic tape.
videotykki Equipment used to project a video image on a large screen.
vientilupa A government document which permits the “licensee” to engage in the export of designated goods to certain destinations.
vieraidenkestityssviitti Room or suite of rooms used to entertain guests.
vierailu; käynti Organized outing to a local place of interest.
vierekkäiset huoneet Rooms with common walls which do not have connecting doors.
viestikeskus; posti ja viestit A place where mail and messages are received, kept or transmitted.
viestintäkeskus Area in meeting venue for telephone, fax, telex or teleconferencing facilities.
vihkonidonta Binding process using wire staples.
viihdeohjelma Programme of events organized for the entertainment of participants.
viihdetoiminta; viihde Activities performed for the enjoyment of others.
viimeinen ilmoittautumispäivä Date by which all those intending to apply to attend an event, submit a paper or request any form of subsidy or grant, must submit their application.
virallinen illallinen Evening meal forming part of the official programme.
virallinen kieli Language officially to be used for a meeting, e.g. for the publication of proceedings.
virallinen kuitti Official acknowledgement of money received.
virallinen lentoyhtiö Officially designated airline that handles meeting transportation at preferential prices.
virallinen vastaanotto Reception for conference participants hosted by local or governmental authorities or other officials.
virkailija Appointed personnel with specific tasks.
virvoketauko Time between sessions when refreshments are served.
voimassaoloaika A draft which matures either a certain number of days after acceptance or a certain number of days after the date of draft.
vuokraaja; vuokranottaja One to whom a lease is granted; holder of a lease.
vuokrakulut; vuokrahinta; vuokra The price paid by the organizer to the owner of the meeting facilities.
vuokranantaja Person or organization which offers a lease.
vuokraosasto Complete booth package offered to exhibitors on a rental basis.
vuokrasopimus Contract stating terms and conditions for rental of exhibition venue or for individual stand/booth within a venue.
WC; käymälät; naisten – ja/tai miestenhuone Samtory convenience.
workshop; työpaja Working meeting aiming at finding a solution and a result to some problems or questions pending.
yhdenhengen huone Room containing one bed for one person.
yhteenliittymä; johonkin kuuluva Union of a society, firm, or political party with another, but without loss of identity.
yhteenveto keskusteluista Short report of discussions that have taken place in the meeting hall.
yhteistyö; yhteys A close collaboration for smooth coordination.
yleisinformaatio; yleisohjeet Information of interest to all participants.
yleisistunto; täysistunto A meeting open to all those in attendance at a convention.
yleiskokous General and formal meeting of an association, club, organization or company attended by a specified proportion at least of its members for the purpose of deciding legislative direction, policy matters, the election of internal committees and approval of balance sheets, budgets and the like. An assembly generally observes certain fixed rules of procedure. Frequency: usually held at a set time and place on a regular basis, most General Assemblies are held on an annual basis and refer as AGM.
ylibuukattu hotellivieras; ylibuukkauksen johdosta toiseen hotelliin lähetetty hotellivieras Guest holding confirmed sleeping room reservation sent to another facility because of overbooking.
ylibuukkaus In the context of air transport, hotels, restaurants, tours: situation where number of confirmed reservations exceeds number of seats, rooms, places available.
ylityó Work performed on overtime.
yöpymiset The nights spent by the participant: – during the meeting ;
yrityskokous Business-oriented meetings in which the participants represent the same company, corporate group, joint-venture or client/provider relations with an orientation towards improving or achieving business, competing in conditions far from perfect competition.