How to Join IAPCO

1. The procedure for application for membership is regulated by the Statutes and the Standing Orders of the Association and is designed to ensure quality control of membership.

2. In order to apply, Applicants should return to the IAPCO Secretariat the following documents, duly completed:

(a) Step 1: Application for Membership form
(b) Step 2: Questionnaires [10] of Congresses Organised, to be fully completed for international congresses where the total management and organisation of the meeting have been undertaken by the Applicant.
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These congresses must have been:

attended by delegates from more than five different countries, with a minimum of 40% foreign participation
of at least two full working days’ duration
attended by at least 400 delegates (at least five of the congresses and for whom contact details for client references must be included).

(c) Step 3: List of all Future Congresses of over 400 delegates
(d) Step 4: Future Congress form [3] for potential appraisal visit/site inspection

A scoring system is in place to assess the application and consideration will be given to:

the year in which the congress was held
the size of the event and the number of countries of delegates attending
the services provided by the Applicant
references received from clients and other IAPCO members

3. Once the Event Questionnaires have been analysed, and assuming a satisfactory outcome, IAPCO will contact up to five clients, of which at least two must be from the international organisation and based outside of the Applicant's own country, for a company reference. If client references are not forthcoming, the Applicant will be asked to ensure that adequate references are received before the application can be further progressed.

4. On receipt of satisfactory references, the Applicant will be asked to host , at their expense, the appraisal visit of a Council Member, or another Member of IAPCO nominated by the Council, to the selected congress organised by the Applicant [as provided in Step 3] and to the the Applicant's Office. The Member undertaking the appraisal visit will need to participate as a free delegate through the event registration process.

During the visit to the Applicant's Office, the Applicant will be asked to provide:

Copies of printed promotional material for their future congresses
A copy of the Applicant’s Company’s Articles of Association, or other registration document or licence in English
Details of the Company Board of Directors and / or Senior Managers and Administrators
Access to office procedures, administration and financial information

5. The final decision as to whether the Applicant is a suitable candidate for membership of IAPCO will be taken by the Council once all the procedures outlined above have been satisfactorily undertaken. In the event that an application is unsuccessful, IAPCO does not have to give any reason or justification as to their decision.

6. New members will not be included in the List of Members or be entitled to participate in IAPCO General Assemblies until the appropriate subscription has been paid.

7. All members are subject to an annual on-going quality check to which they must comply.

Apply Online...

Step 1: Application for Membership
Step 2: Questionnaire of Congresses Organised
Step 3: List of all Future Congresses [to be submitted in an ExCel spreadsheet to info@iapco.org]
Step 4: Future Congresses for Appraisal Visit

Existing members who wish to apply for Branch Office Membership should do so via the Members Only page